Computer system and method for handling encounters

• US 8,195,495 B2
• Filed: 09/01/2005
• Issued: 06/05/2012
• Est. Priority Date: 09/01/2004
• Status: Active Grant

• Current Assignee: Conference Software Solutions Incorporated
• Original Assignee: Networking Research Group, Inc.
• Inventors: Fendelman, Adam, Metnick, Josh, Spirrison, Brad, Sours, Kevin, Yuan, Tien, Johnson, Thomas, Kuehn, Chris, Tubbs, Aaron
• Primary Examiner(s): KARDOS, NEIL R
• Application Number:
  US11/219,336
• Publication Number:
  US 20080140487A1
• Time in Patent Office: 2,469 Days
• Field of Search: 705/9, 705/1, 705/7.12
• US Class Current: 705/7.12
• CPC Class Codes: G06Q 10/04 Forecasting or optimisation specially adapted for administrative or management purposes, e.g. linear programming or "cutting stock problem" market predictions or forecasting for commercial activities G06Q30/0202
• CPC Class Codes: G06Q 10/0631 Resource planning, allocation, distributing or scheduling for enterprises or organisations
• CPC Class Codes: G06Q 10/06375 Prediction of business process outcome or impact based on a proposed change
• CPC Class Codes: G06Q 10/109 Time management, e.g. calendars, reminders, meetings or time accounting
• CPC Class Codes: G06Q 10/1095 Meeting or appointment

Abstract

A method of computing to produce a schedule of meetings, the method including: entering into a computer parameters defining an event of meetings of members; entering into the computer a data set for each of the members, the set including: at least one classification characterizing the member, at least one classification for meeting other of the members, and if more than one classification for meeting is entered, a corresponding ranking of the classifications for meeting the other members; and generating a schedule of the meetings for the members by using the classifications and the rankings, if any.

Claims

1. A method of computing to produce meeting schedules corresponding to a trade show or conference event, the method comprising:

receiving into a computer parameters defining a trade show or conference event for a plurality of members, wherein the parameters comprise a date and time of the event, a length of time for member meetings, and one or more default classifications for members participating in the event;

receiving into the computer a data set for each of the members, the data set comprising;

at least one classification characterizing the member, wherein the at least one classification characterizing the member is either selected from a list of the one or more default classifications or input by the member,

personal information comprising a name and other information of the member,

at least one classification for meeting other members of the plurality of members, wherein the at least one classification for meeting other members is selected from a list that includes the default classifications and the member-input classifications,

a preference score for each selected classification for meeting the other members, and

an optional indicator of a desire not to meet at least one of;

one other member, other members of a particular classification, and both; and

generating by the computer, prior to the date and time of the event and using the classifications and the preference scores, output comprising;

an overall meeting schedule comprising a plurality of member meetings for each of the members participating in the event, the overall meeting schedule including each of the plurality of member meetings for each round of member meetings, the overall meeting schedule based on the length of time for member meetings, wherein no two members are scheduled to meet with one another more than once at the event, wherein first members are more likely to be scheduled to meet second members having a classification that received a high preference score from the first member, and wherein no member meetings are scheduled between first members that indicated a desire not to meet second members characterized by said optional indicator, and

for each member participating in the event, an individual meeting schedule comprising each member meeting for said participating member, the time and location of said member meetings, and the other members that said participating member will meet.

2. The method of claim 1, wherein the parameters include at least one of an event owner, an email address of the event owner, a name of the event, a registration period for the event, a number of rounds for the meetings, a meeting length, a time between the meetings, a name of table sides for the meetings, and a time for suspending the meetings.

3. The method of claim 2, wherein the parameters include the number of members in the meetings, the number of rounds for the meetings, and the time between the meetings.

4. The method of claim 2, wherein the parameters include the event owner, the name of the event, and the number of rounds for the meetings.

5. The method of claim 1, further including providing a template interface at a web site, the template interface configured for carrying out said receiving the data set.

6. The method of claim 1, wherein the step of receiving the data set includes receiving the data at a web site controlled by an owner of the event.

7. The method of claim 1, wherein the output includes, for each said member, a meeting packet including the meeting schedule and the personal information.

8. The method of claim 1, wherein the output reflects that the meetings are in person.

9. The method of claim 1, wherein the output reflects that the meetings are virtual meetings.

10. The method of claim 9, wherein the virtual meetings are by telephone.

11. The method of claim 9, wherein the virtual meetings are by Internet real time communication.

12. The method of claim 1, wherein the output includes, for each of the members participating in the meetings, a name-tag comprising the name and some of the other information.

13. The method of claim 1, wherein the other information includes contact information, and further including the step of:

generating an electronic communication responsive to a member request or an event owner request, the communication including the contact information corresponding to each of the members scheduled for meeting the member making the member request.

14. The method of claim 13, wherein the electronic communication is an email.

15. The method of claim 13, wherein the computer comprises multiple computers with functionality separated to collectively cooperate.

16. The method of claim 1, further including the step of outputting a member registration list by date of registration.

17. The method of claim 1, further including the step of outputting data including a percent of the members who chose to meet other members by classification, and a percent of the members who chose not to meet by classification.

18. The method of claim 1, further including the step of outputting data as a table sign printout corresponding to a location for some of the meetings, the printout oriented so that when paper on which the sign is printed is folded in half, the sign includes the name of event, a table side, and a station number.

19. The method of claim 1, further including the step of outputting data as an e-mail list including all the members and their e-mail addresses, the email list being conveyed by email to an event organizer computer.

20. The method of claim 1, further including the step of generating, for each of the members, a list of most relevant matches but devoid of meeting times corresponding to the meeting locations.

21. The method of claim 1, further including the step of generating, for each of the members, a list of most relevant matches and corresponding meeting times and the meeting locations.

22. The method of claim 1, wherein said step of receiving the data set includes receiving a list of other members that the member does not wish to meet.

23. The method of claim 1, wherein said step of generating precludes one member meeting more than one other member at a time.

24. The method of claim 1, wherein at least one meeting schedule is generated, in part, responsive to movement of the members to different locations.

25. The method of claim 1, wherein said step of generating is carried out, in part, to minimize movement of at least one of the members.

26. The method of claim 1, wherein the step of receiving the data set includes receiving the classification provided by one of the members into a member-accessible field of a user interface.

27. The method of claim 1, further including the step of, upon a classification change, updating the classifications for all the members in real time.

28. The method of claim 1, further including the step of producing a roster of attendees corresponding to the members, in user exclusions, in real time, the roster including the names of the members and corresponding classifications.

29. The method of claim 28, further including the step of deactivating one of the members in the roster.

30. The method of claim 29, further including the step of reactivating the one of the members in the roster.

31. The method of claim 1, further including the step of automatically creating a unique URL for each event at which the meetings are scheduled to occur.

32. The method of claim 1, further including the step of automatically sending an e-mail to an event owner when each member registers for the event at which the meetings are scheduled to occur.

33. The method of claim 1, further including the step of automatically sending a confirmatory e-mail to one of the members upon creation of a corresponding member account created at the web site.

34. The method of claim 33, further including the step of automatically sending a confirmatory e-mail to the one of the members upon registration for the event at the web site.

35. The method of claim 1, further including the step of automatically sending an e-mail to each member upon closing registration.

36. The method of claim 1, further including the step of providing a roster of the members that will be participating in the meetings.

37. The method of claim 1, further including the step of receiving an override which changes at least one of the meeting schedules.

38. The method of claim 1, further including the step of automatically checking registration data on a registration template prior to the step of generating.

39. The method of claim 1, further including the step of limiting an amount of schedule optimization that each member can submit, responsive to at least one time prior to the event.

40. The method of claim 1, further including the step of calculating a statistic showing byes in the meeting schedules of the respective members.

41. The method of claim 1, further including the step of listing in at least one of the meeting schedules of the respective members a number of byes.

42. The method of claim 1, further including the step of enabling an administrative impersonation of one of the members to login to the computer.

43. The method of claim 1, further including the step of enabling the members to cancel a registration.

44. The method of claim 1, further including the step of receiving payment on line from an event owner computer.

45. The method of claim 1, further including the step of receiving payment on line from one of the members for attending the meeting.

46. The method of claim 1, further including the step of crediting an event organizer against payment for the event.

47. The method of claim 1, further including the step of associating a unique partner URL to allow a partner discount for the event.

48. The method of claim 1, further including the step of enabling mouseover tool tips explaining a member-accessible data input interface.

49. The method of claim 1, further including the step of producing a list of prior billing activity for prior events paid by an event owner.

50. The method of claim 1, further including the step of enabling an administrative list of all the members in the event and other events supported by a web site.

51. The method of claim 1, further including the step of producing a default price for scheduling the meetings.

52. The method of claim 1, further including the step of producing a change overriding a default price for scheduling the meetings.

53. The method of claim 1, further including the step of producing group-specific pricing.

54. The method of claim 1, further including the step of enabling an administrative override to alter a member classification.

55. The method of claim 1, further including the step of:

receiving from event owner input text inserted into a web site page enabling the receiving steps.

56. The method of claim 1, further including the steps of:

receiving from event owner input of a logo inserted into a web site page enabling the receiving steps.

57. The method of claim 1, further including the step of:

predicting an amount of time to calculate the meeting schedules based on an amount of data being processed.

58. The method of claim 1, further including the step of:

requiring a verification e-mail in order to register for a meeting.

59. The method of claim 1, further including the steps of:

forming a first database;

forming a backup of the database; and

enabling use of the back up database to restore the first database, wherein the databases include said data sets.

60. The method of claim 1, further including the step of:

encrypting each password used, respectively corresponding to each said member.

61. The method of claim 1, further including the step of:

organizing an additional event by providing a subdomain to organize corresponding data entry for the events.

62. The method of claim 1, wherein the meetings are virtual meetings by telephone.

63. The method of claim 1, further including the step of:

translating a web site that enables the steps of receiving.

64. The method of claim 1, further including the step of:

inserting photographs of members into a member packet generated by the computer.

65. The method of claim 1, further including the step of:

enabling a web site of an event owner to allow registration and payment for the event without necessitating that the members go to a second web site.

66. The method of claim 1, further including the step of:

generating a report of responses to survey questions presented at registration of the members on a web site.

67. The method of claim 1, further including the step of:

automatically checking to ensure there are no double registrations of any of the members.

68. The method of claim 1, further including the step of:

importing member data from an event owner computer to enable registration of the plurality of the members.

69. The method of claim 1, further including the step of:

providing differentiated access to the computer, the differentiated access including full access to administration, access to at least one of event creation and the event for an event owner, and access to member data for one of said members.

70. The method of claim 1, wherein the step of generating the output includes the steps of:

normalizing the data sets to an average of all the members;

determining a preference score for each of the members;

forming a maximum sum of scores for all the members to determine the schedules.

71. An apparatus programmed to produce meeting schedules corresponding to a trade show or conference event, the apparatus comprising:

a computer programmed to;

receive parameters defining a trade show or conference event for a plurality of members, wherein the parameters comprise a date and time of the event, a length of time for member meetings, and one or more default classifications for members participating in the event;

receive a data set for each of the members, the data set comprising;

at least one classification characterizing the member, wherein the at least one classification characterizing the member is either selected from a list of the one or more default classifications or input by the member,

personal information comprising a name and other information of the member,

at least one classification for meeting other members of the plurality of members, wherein the at least one classification for meeting other members is selected from a list that includes the default classifications and the member-input classifications,

a preference score for each selected classification for meeting the other members, and

an optional indicator of a desire not to meet at least one of;

one other member, other members of a particular classification, and both; and

generate, prior to the date and time of the event and using the classifications and the preference scores, output comprising;

an overall meeting schedule comprising a plurality of member meetings for each of the members participating in the event, the overall meeting schedule including each of the plurality of member meetings for each round of member meetings, the overall meeting schedule based on the length of time for member meetings, wherein no two members are scheduled to meet with one another more than once at the event, wherein first members are more likely to be scheduled to meet second members having a classification that received a high preference score from the first member, and wherein no member meetings are scheduled between first members that indicated a desire not to meet second members characterized by said optional indicator, and

for each member participating in the event, an individual meeting schedule comprising each member meeting for said participating member, the time and location of said member meetings, and the other members that said participating member will meet.

72. The apparatus of claim 71, wherein the computer is enabled to:

normalize the data sets to an average of all the members;

determine a preference score for each of the members; and

form a maximum sum of scores for all the members to determine the schedules of the meetings.

73. An apparatus to produce meeting schedules corresponding to a trade show or conference event, the apparatus including:

a computer programmed by means for controlling the computer so as to enable;

receiving into the computer parameters defining a trade show or conference event for a plurality of members, wherein the parameters comprise a date and time of the event, a length of time for member meetings, and one or more default classifications for members participating in the event;

receiving into the computer a data set for each of the members, the data set comprising;

at least one classification characterizing the member, wherein the at least one classification characterizing the member is either selected from a list of the one or more default classifications or input by the member,

personal information comprising a name and other information of the member,

at least one classification for meeting other members of the plurality of members, wherein the at least one classification for meeting other members is selected from a list that includes the default classifications and the member-input classifications,

a preference score for each selected classification for meeting the other members, and

an optional indicator of a desire not to meet at least one of;

one other member, other members of a particular classification, and both; and

generating by the computer, prior to the date and time of the event and using the classifications and the preference scores, output comprising;

an overall meeting schedule comprising a plurality of member meetings for each of the members participating in the event, the overall meeting schedule including each of the plurality of member meetings for each round of member meetings, the overall meeting schedule based on the length of time for member meetings, wherein no two members are scheduled to meet with one another more than once at the event, wherein first members are more likely to be scheduled to meet second members having a classification that received a high preference score from the first member, and wherein no member meetings are scheduled between first members that indicated a desire not to meet second members characterized by said optional indicator, and

for each member participating in the event, an individual meeting schedule comprising each member meeting for said participating member, the time and location of said member meetings, and the other members that said participating member will meet.

74. The apparatus of claim 73, wherein the computer and means for controlling cooperate to enable the operations of:

normalizing the data sets to an average of all the members;

determining a preference score for each of the members; and

forming a maximum sum of scores for all the members to determine the schedules of the meetings.

75. A non-transitory computer-readable media tangibly embodying a program of instructions executable by a computer to carry out the steps of:

receiving into the computer parameters defining a trade show or conference event for a plurality of members, wherein the parameters comprise a date and time of the event, a length of time for member meetings, and one or more default classifications for members participating in the event;

receiving into the computer a data set for each of the members, the data set comprising;

at least one classification characterizing the member, wherein the at least one classification characterizing the member is either selected from a list of the one or more default classifications or input by the member,

personal information comprising a name and other information of the member,

at least one classification for meeting other members of the plurality of members, wherein the at least one classification for meeting other members is selected from a list that includes the default classifications and the member-input classifications,

a preference score for each selected classification for meeting the other members, and

an optional indicator of a desire not to meet at least one of;

one other member, other members of a particular classification, and both; and

generating by the computer, prior to the date and time of the event and using the classifications and the preference scores, output comprising;

an overall meeting schedule comprising a plurality of member meetings for each of the members participating in the event, the overall meeting schedule including each of the plurality of member meetings for each round of member meetings, the overall meeting schedule based on the length of time for member meetings, wherein no two members are scheduled to meet with one another more than once at the event, wherein first members are more likely to be scheduled to meet second members having a classification that received a high preference score from the first member, and wherein no member meetings are scheduled between first members that indicated a desire not to meet second members characterized by said optional indicator, and

for each member participating in the event, an individual meeting schedule comprising each member meeting for said participating member, the time and location of said member meetings, and the other members that said participating member will meet.

76. The media of claim 75, wherein the media is a member of a group including at least one of a ROM, a disk, an ASIC, and a PROM.

77. The media of claim 75, wherein the steps include:

normalizing the data sets to an average of all the members;

determining a preference score for each of the members; and

forming a maximum sum of scores for all the members to determine the schedules of the meetings.

78. An electronic transmission apparatus handling communications to implement part of a trade show or conference event, the apparatus including:

an electronic transmission computer communicating data over an Internet network to a first computer, the first computer programmed to enable receiving into the first computer parameters defining a trade show or conference event for a plurality of members, wherein the parameters comprise a date and time of the event, a length of time for member meetings, and one or more default classifications for members participating in the event;

receiving into the first computer a data set for each of the members, the data set comprising;

at least one classification characterizing the member, wherein the at least one classification characterizing the member is either selected from a list of the one or more default classifications or input by the member,

personal information comprising a name and other information of the member,

at least one classification for meeting other members of the plurality of members, wherein the at least one classification for meeting other members is selected from a list that includes the default classifications and the member-input classifications,

a preference score for each selected classification for meeting the other members, and

an optional indicator of a desire not to meet at least one of;

one other member, other members of a particular classification, and both; and

generating by the first computer, prior to the date and time of the event and using the classifications and the preference scores, output comprising;

an overall meeting schedule comprising a plurality of member meetings for each of the members participating in the event, the overall meeting schedule including each of the plurality of member meetings for each round of member meetings, the overall meeting schedule based on the length of time for member meetings, wherein no two members are scheduled to meet with one another more than once at the event, wherein first members are more likely to be scheduled to meet second members having a classification that received a high preference score from the first member, and wherein no member meetings are scheduled between first members that indicated a desire not to meet second members characterized by said optional indicator, and

for each member participating in the event, an individual meeting schedule comprising each member meeting for said participating member, the time and location of said member meetings, and the other members that said participating member will meet, and wherein the first computer receives the data and uses the data to facilitate a meeting by at least one of the members participating in the event.

79. The apparatus of claim 78, wherein the data comprises at least one of registration information, information to become a user, and payment information.

80. The apparatus of claim 78, wherein the generating includes:

normalizing the data sets to an average of all the members;

determining a preference score for each of the members; and

forming a maximum sum of scores for all the members to determine the schedule of the meetings.

81. An electronic receiver apparatus handling communications to implement part of a trade show or conference event, the apparatus including:

an electronic receiver computer receiving data over an Internet network from a first computer programmed to enable

entering into the first computer parameters defining a trade show or conference event for a plurality of members, wherein the parameters comprise a date and time of the event, a length of time for member meetings, and one or more default classifications for members participating in the event;

entering into the first computer a data set for each of the members, the data set comprising;

at least one classification characterizing the member, wherein the at least one classification characterizing the member is either selected from a list of the one or more default classifications or input by the member,

personal information comprising a name and other information of the member,

at least one classification for meeting other members of the plurality of members, wherein the at least one classification for meeting other members is selected from a list that includes the default classifications and the member-input classifications,

a preference score for each selected classification for meeting the other members, and

an optional indicator of a desire not to meet at least one of;

one other member, other members of a particular classification, and both; and

generating by the first computer, prior to the date and time of the event and using the classifications and the preference scores, output comprising;

an overall meeting schedule comprising a plurality of member meetings for each of the members participating in the event, the overall meeting schedule including each of the plurality of member meetings for each round of member meetings, the overall meeting schedule based on the length of time for member meetings, wherein no two members are scheduled to meet with one another more than once at the event, wherein first members are more likely to be scheduled to meet second members having a classification that received a high preference score from the first member, and wherein no member meetings are scheduled between first members that indicated a desire not to meet second members characterized by said optional indicator, and

for each member participating in the event, an individual meeting schedule comprising each member meeting for said participating member, the time and location of said member meetings, and the other members that said participating member will meet, and wherein the data facilitates a meeting by at least one of the members participating in the event.

82. The apparatus of claim 81, wherein the data comprises at least one of registration information, information to become a user, and payment information.

83. The apparatus of claim 81, wherein the generating includes:

normalizing the data sets to an average of all the members;

determining a preference score for each of the members; and

forming a maximum sum of scores for all the members to determine the schedule of the meetings.

84. An apparatus to produce a meeting schedule of meetings corresponding to a trade show or conference event, the apparatus including:

a computer programmed to carry out the operations of;

receiving into the computer parameters defining a trade show or conference event for a plurality of members, wherein the parameters comprise a date and time of the event, a length of time for member meetings, and one or more default classifications for members participating in the event;

receiving into the computer a data set for each of the members, the data set comprising;

at least one classification characterizing the member, wherein the at least one classification characterizing the member is either selected from a list of the one or more default classifications or input by the member,

personal information comprising a name and other information of the member,

at least one classification for meeting other members of the plurality of members, wherein the at least one classification for meeting other members is selected from a list that includes the default classifications and the member-input classifications,

a preference score for each selected classification for meeting the other members, and

an optional indicator of a desire not to meet at least one of;

one other member, other members of a particular classification, and both;

normalizing, by the computer, the performance scores for all data sets to normalize any difference between preference scores within each data set and, for each pair of the members, using the pair'"'"'s normalized preference scores for meeting one another to produce a meeting preference score for the pair; and

generating by the computer, prior to the date and time of the event and using the classifications and the preference scores, output comprising;

an overall meeting schedule comprising a plurality of member meetings for each of the members participating in the event, the overall meeting schedule including each of the plurality of member meetings for each round of member meetings, the overall meeting schedule based on the length of time for member meetings, wherein no two members are scheduled to meet with one another more than once at the event, wherein first members are more likely to be scheduled to meet second members having a classification that received a high preference score from the first member, and wherein no member meetings are scheduled between first members that indicated a desire not to meet second members characterized by said optional indicator, and

for each member participating in the event, an individual meeting schedule comprising each member meeting for said participating member, the time and location of said member meetings, and the other members that said participating member will meet.