System and method for managing and monitoring the dispensing of fuels
First Claim
1. A method for managing a dispensing of fuel to inventoried stock vehicles in a vehicle fleet comprising:
- (a) providing a computer database containing the stock vehicles'"'"' identifying information, individuals authorized to issue fuel purchase vouchers, and individuals authorized to receive fuel purchase vouchers;
(b) entering a request by an issuer on a computer to initiate the fuel voucher generation process to a voucher recipient;
(c) using the database to validate that the issuer is authorized to issue a fuel voucher;
(d) entering the identification of the vehicle, the identification of the intended voucher recipient, and the amount of fuel to authorize for purchase;
(e) validating the vehicle and recipient using the database;
(f) issuing a fuel voucher to the voucher recipient setting forth the authorized purchase, and the identification of the recipient, and the stock vehicle'"'"'s identifying information;
(g) presenting the fuel voucher to a fueling location attendant;
(h) confirming the identification of the vehicle and the voucher recipient at the fueling station prior to fuel delivery;
(i) dispensing the fuel; and
(j) recovering at least one voucher and at least one receipt for auditing subsequent to fuel delivery.
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Accused Products
Abstract
A fuel management system for use by operators of temporary and/or permanent inventories of vehicles such as vehicle dealerships. Fuel vouchers are issued by authorized issuing personnel to authorized recipients if a validation procedure is passed using a database incorporating employee and vehicle inventory information. At the time of delivery, the fueling station will verify the vehicle and individual presenting the voucher. If verification occurs, the authorized quantity of fuel is dispensed. The voucher and sales receipt are returned to the dealership for future auditing and report generation. The system stores information to enable reports to be generated concerning fuel voucher issuance, actual fuel usage and to detect fraud or misuse, allowing more effective fuel expense management. In the event a report generates a fraud alert, appropriate management personnel are immediately notified by email, text messaging or other means.
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Citations
22 Claims
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1. A method for managing a dispensing of fuel to inventoried stock vehicles in a vehicle fleet comprising:
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(a) providing a computer database containing the stock vehicles'"'"' identifying information, individuals authorized to issue fuel purchase vouchers, and individuals authorized to receive fuel purchase vouchers; (b) entering a request by an issuer on a computer to initiate the fuel voucher generation process to a voucher recipient; (c) using the database to validate that the issuer is authorized to issue a fuel voucher; (d) entering the identification of the vehicle, the identification of the intended voucher recipient, and the amount of fuel to authorize for purchase; (e) validating the vehicle and recipient using the database; (f) issuing a fuel voucher to the voucher recipient setting forth the authorized purchase, and the identification of the recipient, and the stock vehicle'"'"'s identifying information; (g) presenting the fuel voucher to a fueling location attendant; (h) confirming the identification of the vehicle and the voucher recipient at the fueling station prior to fuel delivery; (i) dispensing the fuel; and (j) recovering at least one voucher and at least one receipt for auditing subsequent to fuel delivery. - View Dependent Claims (2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22)
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Specification