Just in time workflow construction

• US 8,332,253 B1
• Filed: 07/27/2006
• Issued: 12/11/2012
• Est. Priority Date: 07/27/2006
• Status: Active Grant

• Current Assignee: Adobe Inc.
• Original Assignee: Adobe Systems Incorporated (Adobe Inc.)
• Inventors: Farmer, John L., Ternasky, Joseph, Wormley, Matthew A., Ghaskadvi, Vijay Sadanand
• Primary Examiner(s): Jasmin, Lynda
• Assistant Examiner(s): Padot, Timothy
• Application Number:
  US11/460,601
• Time in Patent Office: 2,329 Days
• Field of Search: 705/7.27, 705/301
• US Class Current: 705/7.27
• CPC Class Codes: G06Q 10/06 Resources, workflows, human or project management; Enterprise or organisation planning; Enterprise or organisation modelling
• CPC Class Codes: G06Q 10/06316 Sequencing of tasks or work
• CPC Class Codes: G06Q 10/0633 Workflow analysis

Abstract

Methods, systems, and apparatus, including computer program products for handling a workflow within an electronic document. Participants are chosen for the workflow and the activities are assigned to the workflow participants. Workflow information is obtained from an electronic document, where the workflow information pertains to activities assigned to a user. The user can consult on or delegate the assigned activities, in which case the electronic document is sent to the consultant or delegate. Alternatively the user can reassign future activities. If it is detected that the workflow has been completed, the user can indicate the continuing of the workflow by identifying additional workflow participants, and the electronic document is sent to one of the additional workflow participants.

Claims

1. A computer-implemented method comprising:

receiving directly or indirectly, by a client application at a client device, an electronic document from an initiating workflow participant;

obtaining, by the client device and without contacting a workflow server device, workflow information from the electronic document, the workflow information pertaining to at least one activity assigned to a user;

receiving, by the client device and without contacting the workflow server device, user input specifying whether to consult on or delegate the assigned activity;

updating, by the client device and without contacting the workflow server device, the workflow information in the electronic document to indicate that the assigned activity was consulted on or delegated;

if the user input indicates consulting on the assigned activity, receiving user input to identify the initiating workflow participant and a consultant, wherein the updating comprises updating by the client device the workflow information in the workflow document to include the identities of the initiating workflow participant and the consultant, wherein the client application sends the electronic document to the consultant based on the identity of the consultant included in the workflow information, and receiving by the client device a second version of the electronic document from the consultant, wherein the second version reflects that the assigned activity has been performed; and

if the user input indicates delegating the assigned activity, receiving user input to identify a delegate, wherein the updating comprises updating by the client device the workflow information in the workflow document to include the identity of the delegate, and sending, by the client application, the electronic document to the delegate based on the identity of the delegate included in the workflow information.

2. The method of claim 1, wherein the workflow information is participant declarations and activity declarations stored as embedded routing metadata in the electronic document.

3. The method of claim 1, further comprising presenting the workflow information to the user.

4. The method of claim 1, wherein at least one workflow participant is an initially unbound role, and the method further comprises:

subsequently binding the role to an actual workflow participant, whereby all instances of that role in the electronic workflow are assigned to the same actual workflow participant.

5. The method of claim 1, further comprising:

after sending the electronic document, transmitting a status notification that the electronic document has been sent and to whom to at least one of;

a local area network server, an application service provider, or peers in a network.

6. A computer program product, the computer-program product including a non-transitory computer-readable storage medium having computer-executable instructions stored thereon, the instructions when executed by a computer enabling the computer to perform operations comprising:

receiving directly or indirectly, by a client application at a client device, an electronic document from an initiating workflow participant;

obtaining, by the client device and without contacting a server device, workflow information from the electronic document, the workflow information pertaining to at least one activity assigned to a user;

receiving, by the client device and without contacting the server device, user input specifying whether to consult on or delegate the assigned activity;

updating, by the client device and without contacting the server device, the workflow information in the electronic document to indicate that the assigned activity was consulted on or delegated;

if the user input indicates consulting on the assigned activity, receiving user input to identify the initiating workflow participant and a consultant, wherein the updating comprises updating by the client device the workflow information in the workflow document to include the identities of the initiating workflow participant and the consultant, wherein the client application sends the electronic document to the consultant based on the identity of the consultant included in the workflow information, and receiving by the client device a second version of the electronic document from the consultant, wherein the second version reflects that the assigned activity has been performed; and

if the user input indicates delegating the assigned activity, receiving user input to identify a delegate, wherein the updating comprises updating by the client device the workflow information in the workflow document to include the identity of the delegate, and sending, by the client application, the electronic document to the delegate based on the identity of the delegate included in the workflow information.

7. The computer program product of claim 6, wherein the workflow information is participant declarations and activity declarations stored as embedded routing metadata in the electronic document.

8. The computer program product of claim 6, further comprising instructions for presenting the workflow information to the user.

9. The computer program product of claim 6, wherein at least one workflow participant is an initially unbound role, and the computer program product further comprises instructions for:

subsequently binding the role to an actual workflow participant, whereby all instances of that role in the electronic workflow are assigned to the same actual workflow participant.

10. The computer program product of claim 6, further comprising instructions for:

after sending the electronic document, transmitting a status notification that the electronic document has been sent and to whom to at least one of;

a local area network server, an application service provider, or peers in a network.