Method and system for automated document registration

• US 8,341,141 B2
• Filed: 12/15/2009
• Issued: 12/25/2012
• Est. Priority Date: 12/16/2008
• Status: Active Grant

• Current Assignee: Clinton A. Krislov
• Original Assignee: Clinton A. Krislov
• Inventors: Krislov, Clinton A.
• Primary Examiner(s): To, Baoquoc N
• Application Number:
  US12/638,268
• Publication Number:
  US 20100153407A1
• Time in Patent Office: 1,106 Days
• Field of Search: 707/707, 707/781, 707/782, 707/783, 707/784, 707/785
• US Class Current: 707/707
• CPC Class Codes: G06Q 10/10 Office automation; Time management
• CPC Class Codes: G06Q 50/18 Legal services

Abstract

A method and system for automated document registration. The method and system provide an automatic document registration system that creates a secure transformed electronic document with an unalterable time and date stamp. Multiple third-parties are provided an ability to view a given original document in secure transformed electronic document format and each original individual document is provided with a unique set of approved third-party viewer/receivers/auditors via a virtual matrixed file system.

Claims

1. A method for automatic registration of electronic documents, comprising:

receiving an original electronic document via a first application stored in a non-transitory computer readable medium on a target network device with one or more processors;

automatically applying via the first application a first set of electronic document registration rules to the original electronic document, wherein the first set of electronic document registration rules include document registration rules applied to all electronic document being registered via an automatic document registration system, thereby creating a first level modified electronic document;

automatically applying via the first application a second set of electronic document registration rules to the first level modified electronic document thereby creating a second level modified electronic document, wherein the second set of electronic document registration rules include local document registration rules applied only via the application on the target network device;

automatically transforming via the first application the second level modified electronic document into a secure electronic document storage format using a pre-determined set of electronic document transformation rules thereby creating a secure transformed electronic document;

automatically generating via the first application a plurality of electronic document registration codes for the secure transformed electronic document, wherein the plurality of electronic document registration codes includes an unalterable date and time stamp, an identification code and one or more encryption codes; and

securely transferring the secure transformed electronic document via the first application from the target network device via a communications network to a server network device with one or more processors, one or more databases and a second application executing in a second non-transitory computer readable medium on the sever network device, wherein the secure transformed electronic document is stored in the one or more databases and can be viewed via other target devices via the communications network without the ability to tamper with the information within the secure transformed electronic document thereby providing an automatic secure electronic document registration system.

2. The method of claim 1 wherein the secure transformed electronic document format includes an un-viewable encrypted, hashed, message digested format.

3. The method of claim 1 wherein the secure transformed electronic document format includes a read-only view format.

4. The method of claim 1 further comprising:

securely transferring the original electronic document from the target network device to the server network device for secure storage.

5. The method of claim 1 further comprising:

storing the secure transformed electronic document in the one or more databases using a centralized data model, wherein the secure transformed electronic document is stored and accessed using Lightweight Directory Access Protocol (LDAP).

6. The method of claim 5 wherein storing and accessing the secure transformed electronic document using LDAP includes securely storing and accessing the secure transformed electronic document via the X.509 security protocol.

7. The method of claim 1 further comprising:

storing the secure transformed electronic document in the one or more databases using one or more of a plurality of pre-determined virtual file associations for secure transformed electronic document documents in a pre-determined hierarchical structure of security groups and security sub-groups for storing, sharing and retrieving secure transformed electronic documents, wherein a single secure transformed electronic document can reside in a plurality of pre-determined virtual file associations and a plurality of pre-determined security groups and security sub-groups at a same time.

8. The method of claim 1 wherein a copy of the unalterable date and time stamp is encrypted and included in the secure transformed electronic document or a biometric collected from a user of the target network device is encrypted and included in the secure transformed electronic document.

9. The method of claim 1 wherein the secure transformed electronic document includes an original legal electronic document or an original non-legal document.

10. The method of claim 1 wherein the one or more databases include a virtual file system that creates a virtual matrixed directory structure by establishing file accesses based on assigning a files to any number of security groups and security sub-groups instead of designating the files to directories and subdirectories in the virtual file system.

11. The method of claim 10 wherein the virtual file system allows the virtual matrixed directory structure to be overlaid to a plurality of other viewers who have permission to view the secure transformed electronic document.

12. The method of claim 1 further comprising:

receiving a request from the first application in the first non-transitory computer readable medium on the target network device with the one or more processors via the communications network on the second application in the second non-transitory computer readable medium on the server network device with the one or more processors to view a selected secure transformed electronic document stored in the one or more databases associated with the server network device;

verifying on the second application on the server network device the first application on the target network device is allowed to view the requested secure transformed electronic file;

retrieving securely on the second application on the server network device a copy of the requested secure transformed electronic document from the one or more databases; and

securely transferring the requested secure transformed electronic document to the first application on the target network device from the second application on the server network device via the communications network for secure viewing on the first application.

13. The method of claim 12 wherein the secure transformed electronic document is stored in the one or more databases using a centralized data model, wherein the secure transformed electronic document is stored and accessed using Lightweight Directory Access Protocol (LDAP) and wherein storing and accessing the secure transformed electronic document using LDAP includes securely storing and accessing the secure transformed electronic document via the X.509 security protocol.

14. The method of claim 12, wherein secure transformed electronic document includes a plurality of electronic document registration codes comprising an unalterable date and time stamp, an identification code and one or more encryption codes.

15. The method of claim 12, wherein secure transformed electronic document includes an encrypted copy of the unalterable date and time stamp or an encrypted copy of a biometric collected from a user of the target network device.

16. The method of claim 12 wherein the secure transformed electronic document format includes a non-viewable encrypted, hashed, message digested storage format.

17. A non-transitory computer readable medium having stored therein a plurality of instructions for causing one or more processors on one or more network devices to execute the steps of:

receiving an original electronic document via a first application stored in a non-transitory computer readable medium on a target network device with one or more processors;

automatically applying via the first application a first set of electronic document registration rules to the original electronic document, wherein the first set of electronic document registration rules include document registration rules applied to all electronic document being registered via an automatic document registration system, thereby creating a first level modified electronic document;

automatically applying via the first application a second set of electronic document registration rules to the first level modified electronic document thereby creating a second level modified electronic document, wherein the second set of electronic document registration rules include local document registration rules applied only via the application on the target network device;

automatically transforming via the first application the second level modified electronic document into a secure electronic document storage format using a pre-determined set of electronic document transformation rules thereby creating a secure transformed electronic document;

automatically generating via the first application a plurality of electronic document registration codes for the secure transformed electronic document, wherein the plurality of electronic document registration codes includes an unalterable date and time stamp, an identification code and one or more encryption codes; and

securely transferring the secure transformed electronic document via the first application from the target network device via a communications network to a server network device with one or more processors, one or more databases and a second application executing in a second non-transitory computer readable medium on the sever network device, wherein the secure transformed electronic document is stored in the one or more databases and can be viewed via other target devices via the communications network without the ability to tamper with the information within the secure transformed electronic document thereby providing an automatic secure electronic document registration system.

18. A system for automatic registration of electronic documents, comprising in combination for:

receiving an original electronic document via a first application stored in a non-transitory computer readable medium on a target network device with one or more processors;

automatically applying via the first application a first set of electronic document registration rules to the original electronic document, wherein the first set of electronic document registration rules include document registration rules applied to all electronic document being registered via an automatic document registration system, thereby creating a first level modified electronic document and for automatically applying via the first application a second set of electronic document registration rules to the first level modified electronic document thereby creating a second level modified electronic document, wherein the second set of electronic document registration rules include local document registration rules applied only via the application on the target network device;

automatically transforming via the first application the second level modified electronic document into a secure electronic document storage format using a pre-determined set of electronic document transformation rules thereby creating a secure transformed electronic document;

automatically generating via the first application a plurality of electronic document registration codes for the secure transformed electronic document, wherein the plurality of electronic document registration codes includes an unalterable date and time stamp, an identification code and one or more encryption codes;

securely transferring the secure transformed electronic document via the first application from the target network device via a communications network to a server network device with one or more processors, one or more databases and a second application executing in a second non-transitory computer readable medium on the server network device, wherein the secure transformed electronic document is stored in the one or more databases and can be viewed via other target devices via the communications network without the ability to tamper with the information within the secure transformed electronic document thereby providing an automatic secure electronic document registration system;

receiving a request from the first application in the first non-transitory computer readable medium on the target network device via the communications network on the second application in the second non-transitory computer readable medium on the server network device with one or more processors to view a selected secure transformed electronic document stored in the one or more databases associated with the server network device, for verifying on the second application on the server network device the first application on the target network device is allowed to view the requested secure transformed electronic file, for retrieving securely on the second application on the server network device a copy of the requested secure transformed electronic document from the one or more databases, and for securely transferring the requested secure transformed electronic document to first application on the target network device from the second application on the server network device via the communications network.