Attendance tracking system

• US 8,353,705 B2
• Filed: 08/16/2004
• Issued: 01/15/2013
• Est. Priority Date: 08/16/2004
• Status: Active Grant

• Current Assignee: Janis Fay West, Michael Paul West
• Original Assignee: InCom Corporation
• Inventors: Dobson, Michael, Ahlers, Douglas, DiDario, Bernie
• Primary Examiner(s): Hu, Kang
• Application Number:
  US10/919,723
• Publication Number:
  US 20060035205A1
• Time in Patent Office: 3,074 Days
• Field of Search: 434/322, 434/323, 434/350, 434/351, 434/362, 434/365, 434/109, 434/155, 434/307.R, 434/308, 434/319, 340/5.53, 340/10.1, 340/568.1, 340/5.5, 340/5.81, 705/7, 705/10
• US Class Current: 434/155
• CPC Class Codes: G07C 9/28 the pass enabling tracking or indicating presence
• CPC Class Codes: G09B 19/00 Teaching not covered by other main groups of this subclass teaching or practice apparatus for gun-aiming or gun-laying F41G3/26
• CPC Class Codes: G09B 5/00 Electrically-operated educational appliances working with questions and answers G09B7/00; simulators G09B9/00; advertising or displaying in general G09F

Abstract

An automated attendance monitoring system is disclosed. The system includes (i) identification tags, with wireless communication capabilities, for each potential attendee, (ii) scanners for detecting the attendees'"'"' tags as they enter a given room, (iii) at least one server in communication with the scanners, (iv) handheld computing devices for use by attendance trackers, such as teachers, to verify a provisional attendance report generated by the scanners and server, and (v) software running on the server for receiving and managing the attendance data received from the scanners, and for generating attendance reports. Although particularly well-suited for tracking attendance in schools, the present invention can also be used in a variety of other settings where there is a need to track the whereabouts of a number of individuals.

Claims

1. A method for gathering and validating attendance data, including the steps in the order of:

providing a plurality of uniquely encoded tags, the tags adapted to be borne by an attendee;

scanning the plurality of tags as the attendees pass into an attendance area without manipulation of the scanner or the tag;

creating a provisional attendance report at least partially from information acquired by the scanner from the tags;

said creating step including the step of comparing a class list of who is expected to be in attendance with a present list of which tags of the attendees are scanned in the attendance area by said scanning step to determine who on the class list is absent;

communicating the provisional attendance report to an attendance tracker individual in the attendance area;

personally visually inspecting the attendance within the attendance area by the attendance tracker regardless of whether any expected attendees are absent in the provisional attendance report;

identifying differences between the provisional attendance report and results of said inspecting step; and

modifying the provisional attendance report to correct the differences of said identifying step to establish a second attendance report, the second attendance report being more accurate than the provisional attendance report.

2. The method of claim 1 wherein said providing step includes the step of incorporating a circuit within the tags, the circuit adapted to be scanned to transmit information encoded on the tags to a processor, the processor adapted to create the provisional attendance report of said creating step.

3. The method of claim 1 wherein said scanning step includes scanning the plurality of tags at a rate of more than one tag per second.

4. The method of claim 1 wherein said scanning step includes the step of scanning the plurality of tags at multiple different distances away from a scanner performing said scanning step.

5. The method of claim 1 wherein said scanning step includes scanning the plurality of tags at multiple different orientations relative to a scanner providing said scanning step.

6. The method of claim 1 wherein said communicating step includes wirelessly transmitting a signal encoded with the provisional attendance report to a hand-held computing device located within the attendance area.

7. The method of claim 1 including the further step of continuing to scan during an attendance period and designating as tardy attendees whose tags are scanned for a first time after a beginning of the attendance period.

8. The method of claim 1 including the further step of continuing to scan during an attendance period and designating as leaving early attendees whose tags are scanned for a second time after a beginning of the attendance period and before an end of the attendance period, and associating a time of leaving early with the attendee who is leaving early.

9. The method of claim 1 including the further step of continuing to scan for tags and identifying a time between when each tag is first scanned and each tag is second scanned, and calculating an attendance time that the attendee associated with the tag was present within the attendance area.