Document version marking and access method and apparatus

• US 8,375,290 B1
• Filed: 02/25/2004
• Issued: 02/12/2013
• Est. Priority Date: 02/25/2004
• Status: Active Grant

• Current Assignee: Avaya Incorporated
• Original Assignee: Avaya Incorporated
• Inventors: Chan, Kevin, Minhazuddin, Muneyb, Scholte, Alexander Martin, Schreuder, James D.
• Primary Examiner(s): Hong, Stephen
• Assistant Examiner(s): Ludwig, Matthew
• Application Number:
  US10/787,503
• Time in Patent Office: 3,275 Days
• Field of Search: 715/511, 715/513, 715/523, 715/515, 715/229, 715/230, 713/176, 713/156
• US Class Current: 715/229
• CPC Class Codes: G06F 16/93 Document management systems
• CPC Class Codes: G06F 40/197 Version control for software G06F8/71

Abstract

The present invention is directed to document or file access control. In particular, embodiments of the present invention alter files that are obsolete, so that it is apparent to a user that an updated version of the file should be obtained. Accordingly, files that are subject to revisions can be stored locally, to provide fast and convenient access to such files, with assurance that notice will be provided to a user if the locally stored version of a file becomes obsolete. Furthermore, the invention allows files stored locally that have become obsolete to be identified automatically. The alteration of obsolete files may include the placement of a watermark on or embedded in such files to provide an obvious indication to a user that the file is obsolete.

Claims

1. A method for enforcing document version policy, comprising:

receiving a request to open a first version of a first document;

in response to said request to open, comparing a version identifier associated with said first version of said first document to a version identifier of a current version of said first document to determine whether said requested first version of said first document is obsolete; and

in response to determining that said first version of said first document is obsolete, replacing a first key required to open said first version of said first document with a second key required to open a second version of said first document, wherein said second version is the current version, and wherein a user is provided with said second key and not said first key, whereby said user can open said second version of said first document and not said first version of said first document.

2. The method of claim 1, wherein in response to determining that said first version of said first document is obsolete, said first version of said first document is altered to indicate it is obsolete.

3. The method of claim 2, wherein said first version of said first document is altered by adding a watermark, and wherein the watermark includes a textual message indicating that the first version of said first document is not a current version.

4. The method of claim 1, further comprising:

delivering said requested second version of said first document to said user.

5. The method of claim 1, further comprising:

assigning a first version identifier to said first version of said first document;

modifying said first document to create said second version; and

assigning a second version identifier to said second version of said first document.