Method and system for conference call scheduling via e-mail

• US 8,488,763 B2
• Filed: 05/22/2012
• Issued: 07/16/2013
• Est. Priority Date: 02/27/2009
• Status: Active Grant

• Current Assignee: Malikie Innovations Limited (Key Patent Innovations Limited)
• Original Assignee: Blackberry Limited
• Inventors: Yap, Shen-Yuan Michael, Gisby, Douglas
• Primary Examiner(s): NGUYEN, QUYNH H
• Application Number:
  US13/477,329
• Publication Number:
  US 20120230485A1
• Time in Patent Office: 420 Days
• Field of Search: 379/202.01, 370/261, 709/204, 709/227
• US Class Current: 379/202.01
• CPC Class Codes: H04M 2203/5063 Centrally initiated conference, i.e. Conference server dials participants computer conference organisation arrangements H04L12/1818
• CPC Class Codes: H04M 3/56 Arrangements for connecting several subscribers to a common circuit, i.e. affording conference facilities video conference systems H04N7/15
• CPC Class Codes: H04M 3/563 User guidance or feature selection
• CPC Class Codes: H04M 3/565 relating to time schedule aspects
• CPC Class Codes: H04M 3/567 Multimedia conference systems

Abstract

A method and system for conference call scheduling using e-mail. The method and system can receive and parse an e-mail received from a conference moderator, containing scheduling and participant information and schedule a conference call with minimal further user intervention. In essence, the method and system can operate as a virtual administrative assistant to identify and collect telephone contact information for each of the proposed conference call participants, using a customizable hierarchy of internal and external sources of contact information. In this manner, the conference moderator does not need know telephone contact information for each conference call participant.

Claims

1. A method of scheduling a conference call, using a conference call communication received by a conference call server, the conference call communication comprising scheduling information and identity information of a participant, the method comprising:

determining telephone contact information for the participant by querying a customizable hierarchy of sources of contact information, wherein the hierarchy of sources of contact information comprises an ordered list of sources selected from internal sources of contact information located on an enterprise network and external sources of contact information located outside the enterprise network, and the internal sources of contact information are queried before the external sources of contact information; and

scheduling the conference call on the conference call server using the conference call communication.

2. The method of claim 1, wherein the conference call communication is an email.

3. The method of claim 1, wherein the conference call communication further specifies identity information of a moderator.

4. The method of claim 3, wherein after scheduling the conference call, the conference call server sends a confirmation communication to the moderator.

5. The method of claim 3, further including a step of sending a confirmation to the moderator when a source of telephone contact information of a participant is identified as untrusted.

6. The method of claim 1, wherein a sender of the conference call communication is automatically assigned as a moderator of the conference call.

7. The method of claim 1, further comprising a step of determining availability of conference resources associated with the conference call server.

8. The method of claim 1, wherein the ordered list of sources are selected from the group consisting of:

contact information contained in the conference call communication, an address book client, a corporate directory, a customer relationship management system, a global address list, an externally-hosted contact management system, or a customized Internet search protocol.

9. The method of claim 1, wherein the hierarchy prioritizes internal sources of contact information associated with the conference call server.

10. The method of claim 1, wherein scheduling the conference call modifies a previously scheduled conference call using the identity information in the conference call communication.

11. A conference call scheduling system configured to schedule a conference using a conference call communication comprising schedule information and identity information of a participant, the system comprising:

a conference call server configured to;

determine telephone contact information for each participant by querying a customizable hierarchy of sources of contact information, wherein the hierarchy of sources of contact information comprises an ordered list of sources selected from internal sources of contact information located on an enterprise network and external sources of contact information located outside the enterprise network, and the internal sources of contact information are queried before the external sources of contact information; and

schedule the conference call on the conference call server using the conference call communication, wherein a conference bridge connects the participants to the conference call according to the telephone contact information determined by the conference call server and the scheduling information of the conference call communication.

12. The system of claim 11, wherein the conference call server manages resources of the conference bridge.

13. The system of claim 11, wherein the schedule information of the conference call communication comprises at least a requested date and time.

14. The system of claim 13, wherein when scheduling information is parsed by the conference all server, the conference call server is configured to determine if the resources of the conference bridge are available at the requested date and time.

15. The system of claim 11, wherein the ordered list of sources selected from the group consisting of:

contact information contained in the conference call communication, an address book client, a corporate directory, a customer relationship management system, a global address list, an externally-hosted contact management system, or a customized Internet search protocol.

16. The system of claim 11, wherein the identity information provided in the conference call communication comprises telephone contact information for at least one participant.

17. The system of claim 16, wherein the conference call scheduling system is further configured to determine if the telephone contact information provided for each participant is a participant'"'"'s preferred telephone contact information.

18. The system of claim 11, wherein the conference call communication is an email.

19. The system of claim 11, wherein the conference call communication further specifies identity information of a moderator.

20. The system of claim 11, wherein the conference call server is configured to schedule the conference call by modifying a previously scheduled conference call using the identity information in the conference call communication.