Report management system and computer readable medium

• US 8,489,705 B2
• Filed: 02/04/2011
• Issued: 07/16/2013
• Est. Priority Date: 08/20/2010
• Status: Expired due to Fees

• Current Assignee: Fuji Xerox Company Limited (Xerox Holdings Corp.)
• Original Assignee: Fuji Xerox Company Limited (Xerox Holdings Corp.)
• Inventors: Kunitake, Setsu, Kawabe, Shigehisa
• Primary Examiner(s): SHINGLES, KRISTIE D
• Application Number:
  US13/020,990
• Publication Number:
  US 20120047225A1
• Time in Patent Office: 893 Days
• Field of Search: 709/217, 709/201, 709/205
• US Class Current: 709/217
• CPC Class Codes: G06Q 10/06 Resources, workflows, human or project management; Enterprise or organisation planning; Enterprise or organisation modelling
• CPC Class Codes: G06Q 10/10 Office automation; Time management
• CPC Class Codes: G06Q 10/103 Workflow collaboration or project management

Abstract

A report management system includes: a first receiving unit that receives input of report identification information assigned to each of one or more reports to be collectively delivered to a receiver from a sender; an assigning unit that assigns group identification information to a group of the one or more reports to be collectively delivered; a registration unit that register, in a storage unit, the group identification information and each piece of the report identification information; an attached document generation unit that generates an attached document that is a document including the group identification information; a second receiving unit that receives, upon reception of one or more reports by the receiver from the sender together with the attached document, input of the group identification information included in the attached document received by the receiver; and an output unit that outputs information indicative of a result of comparison.

Claims

1. A report management system comprising:

a first receiving unit that receives input of report identification information assigned to each of one or more reports to be collectively delivered to a receiver from a sender;

an assigning unit that assigns group identification information to a group of the one or more reports to be collectively delivered, the group identification information being assigned to identify the group;

a registration unit that registers, in a storage unit, the group identification information and each piece of the report identification information, received by the first receiving unit for each report of the group having the group identification information, in such a manner that the group identification information and the report identification information are associated with each other;

an attached document generation unit that generates an attached document that is a document including the group identification information and is to be attached to a report delivered to the receiver from the sender;

a second receiving unit that receives, upon reception of one or more reports by the receiver from the sender together with the attached document, input of the group identification information included in the attached document received by the receiver, and the report identification information of each of the one or more reports received by the receiver together with the attached document; and

an output unit that outputs information indicative of a result of comparison made between the report identification information stored in the storage unit in association with the group identification information received by the second receiving unit, and the report identification information received by the second receiving unit.

2. The report management system according to claim 1,

wherein in response to a registration instruction including operation-related information serving as information related to an operation performed on a report and report identification information of the report that is subject to the operation, the registration unit further registers, in the storage unit, the operation-related information and the report identification information, included in the registration instruction, in such a manner that the operation-related information and the report identification information are associated with each other,

wherein in association with each piece of the report identification information received by the first receiving unit, the registration unit further registers, in the storage unit, operation-related information including information indicating that the report has been delivered, and

wherein in association with each piece of the report identification information received by the second receiving unit, the registration unit further registers, in the storage unit, operation-related information including information indicating that the report has been received.

3. The report management system according to claim 1,

wherein in association with each piece of the report identification information that is subject to comparison in the output unit, the registration unit further registers, in the storage unit, information indicative of a result of the comparison.

4. The report management system according to claim 2,

wherein the output unit compares a set of pieces of the report identification information, stored in the storage unit in association with the group identification information received by the second receiving unit, with a set of pieces of the report identification information received by the second receiving unit, determines the report identification information that is included in one of the sets but is not included in the other set, and further outputs information stored in the storage unit in association with the determined report identification information.

5. The report management system according to claim 2,

wherein the system further comprises a determining unit that makes reference to the information stored in the storage unit, and that determines whether or not the group identification information, each piece of the report identification information, and the operation-related information, which are to be registered in the storage unit by the registration unit, satisfy a preset registration requirement, and

wherein the output unit further outputs a result of the determination made by the determining unit.

6. A report management system comprising:

a sender terminal utilized by a sender who delivers a report;

a receiver terminal utilized by a receiver who receives a report from the sender; and

a management apparatus connected to the sender terminal and the receiver terminal via a communication unit,

wherein the sender terminal comprises;

a first receiving unit that receives input of report identification information assigned to each of one or more reports to be collectively delivered to the receiver from the sender;

a first transmission unit that transmits, to the management apparatus, each piece of the report identification information received by the first receiving unit; and

an attached document generation unit that receives group identification information, which is returned from the management apparatus in response to the transmission of each piece of the report identification information by the first transmission unit and by which a group including the report of each piece of the identification information is identified, and that generates an attached document that is a document including the received group identification information and is to be attached to the report delivered to the receiver from the sender,

wherein the receiver terminal comprises;

a second receiving unit that receives, upon reception of one or more reports by the receiver from the sender together with the attached document, input of the group identification information included in the attached document received by the receiver, and the report identification information of each of the one or more reports received by the receiver together with the attached document; and

a second transmission unit that transmits, to the management apparatus, the group identification information and each piece of the report identification information received by the second receiving unit, and

wherein the management apparatus comprises;

an assigning unit that assigns, upon reception of each piece of the report identification information transmitted from the first transmission unit of the sender terminal, the group identification information to a group including the report of each piece of the received report identification information;

a return unit that returns the group identification information to the sender terminal;

a registration unit that registers, in a storage unit, the group identification information and each piece of the report identification information, received from the sender terminal, in such a manner that the group identification information and the report identification information are associated with each other; and

an output unit that outputs, upon reception of the group identification information and each piece of the report identification information transmitted from the second transmission unit of the receiver terminal, information indicative of a result of comparison made between the report identification information stored in the storage unit in association with the received group identification information, and each piece of the received report identification information.

7. A non-transitory computer readable medium storing a computer readable program executable by a computer connected via a communication unit to:

a sender terminal utilized by a sender who delivers a report; and

a receiver terminal utilized by a receiver who receives a report from the sender, the process comprising;

firstly receiving, from the sender terminal, report identification information assigned to each of one or more reports to be collectively delivered to the receiver from the sender;

assigning group identification information to a group including the report of each piece of the report identification information received in the first receiving;

transmitting, to the sender terminal, the group identification information assigned in the assigning;

registering, in a storage unit, the group identification information assigned in the assigning, and each piece of the report identification information, received in the first receiving, in such a manner that the group identification information and the report identification information are associated with each other;

secondly receiving, from the receiver terminal of the receiver who has received an attached document including the group identification information and one or more reports from the sender, the group identification information included in the attached document, and the report identification information of each of the one or more reports; and

outputting information indicative of a result of comparison made between the report identification information stored in the storage unit in association with the group identification information received in the second receiving, and the report identification information received in the second receiving step.