System and method for recruiting patients for medical research across a vast patient population

• US 8,494,874 B2
• Filed: 04/08/2011
• Issued: 07/23/2013
• Est. Priority Date: 02/25/2009
• Status: Active Grant

• Current Assignee: Greenway Health LLC (Greenway Medical Technologies Incorporated)
• Original Assignee: Greenway Medical Technologies Incorporated
• Inventors: Green, W. Thomas III, Ingram, James T., Samples, Johnathan, Schulenburg, Gregory H., Colquitt, Jason, Felt, Steve
• Primary Examiner(s): Morgan, Robert
• Assistant Examiner(s): KANAAN, MAROUN P
• Application Number:
  US13/082,820
• Publication Number:
  US 20110258000A1
• Time in Patent Office: 837 Days
• Field of Search: 705/2, 705/3
• US Class Current: 705/2
• CPC Class Codes: G06Q 10/06 Resources, workflows, human or project management; Enterprise or organisation planning; Enterprise or organisation modelling
• CPC Class Codes: G06Q 10/10 Office automation; Time management
• CPC Class Codes: G06Q 30/04 Billing or invoicing
• CPC Class Codes: G16H 10/20 for electronic clinical trials or questionnaires
• CPC Class Codes: G16H 10/60 for patient-specific data, e.g. for electronic patient records
• CPC Class Codes: G16H 15/00 ICT specially adapted for medical reports, e.g. generation or transmission thereof

Abstract

A system and method for recruiting participants for medical research over an extended computer network is disclosed. The system and method comprise an enhanced services server built on the same architecture as a plurality of Electronic Health Record (EHR) systems, an input device configured to receive search criteria corresponding to clinical criteria that a patient must satisfy to qualify to participate in the medical research, search functionality configured to search the patient data captured by each of the plurality of EHR systems based on the search criteria, an output device configured to output data for a plurality of qualifying patients identified by the search functionality as satisfying the search criteria, and messaging functionality configured to send an electronic message via a network connection to one or more healthcare provider sites at which patient data for at least one of the plurality of qualifying patients was captured, wherein, upon receiving authorization in response to the request, the researcher can access the patient-identifying information associated with the patient data for the at least one of the plurality of qualifying patients identified with the output data and use it to recruit that patient for medical research.

Claims

1. A system for recruiting participants for medical research over an extended computer network, the system comprising:

an input device in communication with the extended computer network;

an output device in communication with the extended computer network;

at least one computing device, in communication with the extended computer network, configured to implement an enhanced services server built on the same architecture as a plurality of Electronic Health Record (EHR) systems, the enhanced services server being in data communication with the plurality of EHR systems via a network connection on the extended computer network, and the plurality of EHR systems being configured to capture patient data for a plurality of patients at a plurality of corresponding healthcare provider sites in a common data format that specifies information to be collected and a format for the information to be collected, the enhanced services server being configured to transmit and receive the patient data in the common data format;

at least one computing device, in communication with the extended computer network, configured to implement search functionality to search the patient data captured in the common data format by each of the plurality of EHR systems based on search criteria input with the input device and to output patient data for a plurality of qualifying patients identified as satisfying the search criteria, the search criteria being associated with clinical criteria that a patient must satisfy to qualify to participate in the medical research, and the output patient data being de-identified to hide any patient-identifying information associated with that patient data and instead identifying each of the plurality of qualifying patients according to the healthcare provider site at which the patient data for that patient was captured;

at least one computing device, in communication with the extended computer network, configured to implement messaging functionality to send an electronic message via the network connection to one or more healthcare provider sites at which patient data for at least one of the plurality of qualifying patients was captured, the electronic message being a request from a researcher for authorization to access patient-identifying information associated with the patient data for at least one of the plurality of qualifying patients,

wherein, upon receiving authorization in response to the request, the researcher can access the patient-identifying information associated with the patient data for the at least one of the plurality of qualifying patients identified with the output data, the patient-identifying information being accessed from the EHR system with which that data was captured via the network connection, and

wherein the at least one of the plurality of qualifying patients can be recruited to participate in the medical research using the patient-identifying information associated with the patient data for that patient.

2. The system of claim 1, wherein

the enhanced services server and the plurality of EHR systems are part of an integrated physician'"'"'s infrastructure maintained by a single vendor;

the integrated physician'"'"'s infrastructure further includes one or more research systems configured to access the patient data on the plurality of EHR systems via the network connection; and

the researcher registers with the vendor to access the patient-identifying information associated with the patient data with the one or more research systems.

3. The system of claim 2, wherein at least one of the one or more research systems is interfaced with the integrated physician'"'"'s infrastructure via an interoperability engine at the enhanced services server to access the patient data on the plurality of EHR systems.

4. The system of claim 2, wherein the input device and the output device are one or more workstations in the one or more research systems.

5. The system of claim 1, wherein

the enhanced services server aggregates the patient data captured by each of the plurality of EHR systems, translates it into a standardized data format, and stores it on a central database;

and

the searching functionality searches the patient data on the central database based on the search criteria to identify the plurality of qualifying patients.

6. The system of claim 1, wherein the searching functionality implements a sequential filtering process in a plurality of steps corresponding to a plurality of search criteria received via the input device.

7. The system of claim 6, wherein the plurality of search criteria received via the input device includes two or more of a diagnosis, a medical history, a lab result, a demographic data, and a medication.

8. The system of claim 1, wherein

the patient data captured by the plurality of EHR systems is automatically associated with at least one of a diagnosis code and a procedure code for two or more of the plurality of patients as it is captured by the plurality of EHR systems;

and

the input device is configured to receive the at least one of a diagnosis code and a procedure code as a search criteria; and

the searching functionality searches the patient data captured by each of the plurality of EHR systems based on the at least one of a diagnosis code and a procedure code and identifies qualifying patients based on the at least one of a diagnosis code and a procedure code.

9. The system of claim 1, wherein at least one of the plurality of EHR systems includes functionality for automatically populating fields in consent forms to provide authorization to access patient-identifying information for at least one of the plurality of qualifying patients.

10. The system of claim 1, wherein the patient data is de-identified to hide any patient-identifying information associated with that patient data in accordance with the requirements of the Health Insurance Portability and Accountability Act.

11. The system of claim 1, further comprising functionality for a healthcare provider to request automatic notifications of any medical research for which its patients qualify at one of the plurality of EHR systems.

12. A method for recruiting participants for medical research over an extended computer network, the method comprising the steps of:

providing an input device in communication with the extended computer network;

providing an output device in communication with the extended computer network;

providing at least one computing device, in communication with the extended computer network, configured to implement an enhanced services server and placing the enhanced services server in electronic communication with a plurality of Electronic Health Record (EHR) systems via a network connection over the extended computer network, the plurality of EHR systems being configured to capture patient data for a plurality of patients at a plurality of corresponding healthcare provider sites, said plurality of EHR systems being configured to capture and transmit the patient data in a common data format that specifies information to be collected and a format for the information to be collected, and the enhanced services server being built on the same architecture as the plurality of EHR systems and configured to transmit and receive the patient data in the common data format;

receiving an input of search criteria into the input device, the criteria corresponding to clinical criteria that a patient must satisfy to qualify to participate in the medical research;

performing a computer-implemented search of the patient data captured in the common data format by each of the plurality of EHR systems based on search criteria input with the input device, the search criteria corresponding to clinical criteria that a patient must satisfy to qualify to participate in the medical research;

performing a computer-implemented identification of a plurality of qualifying patients who satisfy the search criteria, the patient data being de-identified to hide any patient-identifying information associated with that patient data and the plurality of qualifying patients instead being identified according to the healthcare provider site at which the patient data for that patient was captured;

automatically sending an electronic message via the network connection to one or more EHR systems at one or more corresponding healthcare provider sites at which patient data for at least one of the plurality of qualifying patients was captured, the electronic message being a request from a researcher for authorization to access patient-identifying information associated with the patient data for the at least one of the plurality of qualifying patients;

receiving authorization for the researcher to access the patient-identifying information associated with the patient data at the one or more healthcare provider sites at which patient data for at least one of the plurality of qualifying patients was captured, the access being via the network connection; and

recruiting the at least one of the plurality of qualifying patients to participate in the medical research using the patient-identifying information associated with that patient data.

13. The method of claim 12, further comprising the steps of:

integrating the enhanced services server and the plurality of EHR systems as part of an integrated physician'"'"'s infrastructure maintained by a single vendor; and

accessing the patient data on the plurality of EHR systems with one or more research systems via the network connection,

wherein the researcher registers with the vendor to access the patient-identifying information associated with the patient data with the one or more research systems.

14. The method of claim 13, further comprising the step of interfacing at least one of the one or more research systems with the integrated physician'"'"'s infrastructure via an interoperability engine at the enhanced service server so the researcher can access the patient data on the plurality of EHR systems.

15. The method of claim 13, wherein the steps of inputting search criteria and identifying a plurality of qualifying patients are performed at one or more workstations in the one or more research systems.

16. The method of claim 12, further comprising the steps of:

using the enhanced services server to aggregate the patient data captured by each of the plurality of EHR systems, translate it into a standardized data format, and store it on a central database; and

searching the patient data on the central database based on the search criteria to identify the plurality of qualifying patients.

17. The method of claim 12, wherein the step of searching the patient data includes a sequential filtering process implemented in a plurality of steps corresponding to a plurality of search criteria received via the input device.

18. The method of claim 17, wherein the plurality of search criteria received via the input device includes two or more of a diagnosis, a medical history, a lab result, a demographic data, and a medication.

19. The method of claim 12, further comprising the steps of:

automatically associating the patient data captured by the plurality of EHR systems with at least one of a diagnosis code and a procedure code for two or more of the plurality of patients as it is captured by the plurality of EHR systems;

receiving at least one of a diagnosis code and a procedure code as a search criteria; and

searching the patient data captured by each of the plurality of EHR systems based on the at least one of a diagnosis code and a procedure code; and

identifying qualifying patients based on the at least one of a diagnosis code and a procedure code.

20. The method of claim 12, further comprising the step of automatically populating fields in at least one consent form with at least one of the plurality of EHR systems to provide authorization to access patient-identifying information for at least one of the plurality of qualifying patients.

21. The method of claim 12, further comprising the step of de-identifying the patient data to hide any patient-identifying information associated with that patient data in accordance with the requirements of the Health Insurance Portability and Accountability Act.

22. The method of claim 12, further comprising the step of providing automatic notifications to a healthcare provider of any medical research for which its patients qualify, those automatic notifications being based on the healthcare provider'"'"'s request to be notified of medical research for which its patients qualify.