Conference server simplifying management of subsequent meetings for participants of a meeting in progress

• US 8,577,974 B2
• Filed: 07/07/2010
• Issued: 11/05/2013
• Est. Priority Date: 07/07/2010
• Status: Active Grant

• Current Assignee: Oracle International Corporation (Oracle Corporation)
• Original Assignee: Oracle International Corporation (Oracle Corporation)
• Inventors: Paulsami, Prabakar, Gill, Bikram Singh
• Primary Examiner(s): Baturay, Alicia
• Application Number:
  US12/831,284
• Publication Number:
  US 20120011205A1
• Time in Patent Office: 1,217 Days
• Field of Search: 709/204, 709/206
• US Class Current: 709/206
• CPC Class Codes: G06Q 10/1095 Meeting or appointment

Abstract

A conference server, provided according to an aspect of the present invention, identifies a participant of a meeting in progress and requests scheduling option for a subsequent meeting from the identified participant. On receiving a scheduling option from the participant, the conference server determines the possible participants (“recipients”) of the subsequent meeting and informs the recipients of the received scheduling option. In one embodiment, the conference server requests the scheduling option when a conflict between the meeting in progress and the subsequent meeting is found and sends notifications to the recipients (determines by examining the calendars of users). In another embodiment, the conference server requests the scheduling option for a follow-up meeting for the meeting in progress, and updates the calendars of the recipients (determined as the participants of the meeting in progress and any users invited).

Claims

1. A method of facilitating participants of meetings to manage subsequent meetings, said method being performed in a conference server, said method comprising:

maintaining, in said conference server, information indicating a set of present participants of a meeting in progress, wherein each of said set of present participants has joined said meeting in progress but has not yet logged out of said meeting;

identifying, in said conference server, a participant of said meeting in progress as one of said set of present participants, wherein said identifying is performed by examining said information indicating said set of present participants; and

upon said identifying, requesting from said participant a scheduling option for a subsequent meeting,

wherein said subsequent meeting is a meeting that follows said meeting in progress,

wherein said participant is already scheduled, prior to said identifying, to attend said subsequent meeting,

said set of present participants containing at least one participant who has joined said meeting but has not yet logged out such that said meeting is in progress when said identifying is performed,

wherein said scheduling option is requested from said participant by said conference server in a duration when said meeting is in progress.

2. The method of claim 1, further comprising:

receiving, from said participant, a first scheduling option for said subsequent meeting as a response to said requesting;

determining a set of possible participants already scheduled to attend said subsequent meeting; and

informing said set of possible participants of said first scheduling option received from said participant,

wherein said receiving, said determining and said informing are also performed by said conference server in said duration when said meeting is in progress.

3. The method of claim 2, further comprising:

finding a conflict in schedule between said meeting in progress and said subsequent meeting for at least one of said present participants,

wherein said finding is also performed in said duration when said meeting is in progress,

wherein said scheduling option is requested for said subsequent meeting in response to said finding of said conflict.

4. The method of claim 3, wherein said finding finds said conflict at a current time instance if said subsequent meeting is scheduled to start within a next duration from said current time instance, whereby said meeting in progress if continued by said next duration from said current time instance results in an overlap between said meeting in progress and said subsequent meeting.

5. The method of claim 4, wherein said finding comprises:

inspecting a calendar of said participant to identify a set of meetings scheduled for said participant; and

checking whether there is one meeting in said set of meetings having a start time within said next duration from said current time,

wherein said checking determines that said subsequent meeting is said one meeting.

6. The method of claim 5, wherein said determining comprises:

examining a corresponding calendar of a plurality of users to determine said set of possible participants planning to participate in said subsequent meeting.

7. The method of claim 6, wherein said informing comprises sending a notification specifying said first scheduling option received from said participant.

8. The method of claim 7, further comprising enabling said user to record a voice message in response to finding of said conflict,

wherein said notification comprises said voice message such that each of said set of possible participants can listen to said voice message.

9. The method of claim 8, wherein said voice message is delivered in the form of one of a voice mail message, an attachment to an email message, and an automated replay on a voice call to a phone system.

10. The method of claim 2, further comprising:

providing a set of scheduling options to said participant, said set of scheduling options comprising said first scheduling option,

wherein said receiving receives said first scheduling option in response to said participant selecting said first scheduling option from said set of scheduling options.

11. The method of claim 10, wherein said providing comprises displaying said set of scheduling options on a display unit associated with a system used by said participant.

12. The method of claim 2, further comprising:

receiving an input from said user requesting to logout from said meeting in progress, wherein said input is received in a duration when said meeting is in progress,

wherein said scheduling option is requested for said subsequent meeting in response to said input that said participant wishes to logout from said meeting in progress,

wherein said subsequent meeting comprises a follow-up meeting for said meeting in progress, wherein said first scheduling option specifies the details of said follow-up meeting.

13. The method of claim 12, wherein said determining comprises:

including the participants of said meeting in progress and a set of users invited for said follow-up meeting in said set of possible participants.

14. The method of claim 13, wherein said informing comprises:

adding an event for said follow-up meeting to the calendars of each of said set of possible participants, wherein said event corresponds to said first scheduling option received from said participant.

15. A non-transitory machine readable medium storing one or more sequences of instructions for causing a conference server to facilitate participants of meetings to manage subsequent meetings, wherein execution of said one or more sequences of instructions by one or more processors contained in said conference server causes said conference server to perform the actions of:

storing data in a memory indicating a corresponding set of participants for each of a plurality of meetings in progress, wherein each of said set of present participants has joined the corresponding meeting in progress but has not yet logged out of the meeting;

examining said data in said memory to identify a participant of a meeting in progress and a subsequent meeting said participant is already scheduled to attend;

requesting from said participant, in a duration when said meeting is in progress, a scheduling option for said subsequent meeting said participant is already scheduled to attend.

16. The non-transitory machine readable medium of claim 15, further comprising one or more instructions for:

receiving, from said participant, a first scheduling option for said subsequent meeting as a response to said requesting;

determining a set of possible participants of said subsequent meeting; and

informing said set of possible participants of said first scheduling option received from said participant,

wherein said receiving, said determining and said informing are also performed by said conference server in said duration when said meeting is in progress.

17. The non-transitory machine readable medium of claim 16, further comprising one or more instructions for:

inspecting a calendar of said participant to identify a set of meetings scheduled for said participant prior to said examining; and

checking whether there is one meeting in said set of meetings having a start time within said next duration from said current time, whereby said meeting in progress if continued by said next duration results in an overlap between said meeting in progress and said one meeting,

wherein said scheduling option is requested for said subsequent meeting in response to said checking determining that said subsequent meeting is said one meeting.

18. The non-transitory machine readable medium of claim 17, further comprising:

receiving an input from said user requesting to logout from said meeting in progress, wherein said input is received in a duration said meeting is in progress,

wherein said scheduling option is requested for said subsequent meeting in response to said input that said participant wishes to logout from said meeting in progress,

wherein said subsequent meeting comprises a follow-up meeting for said meeting in progress, wherein said first scheduling option specifies the details of said follow-up meeting.

19. A computing system comprising:

a calendar server to maintain a corresponding calendar for each of a plurality of users, said corresponding calendar indicating the specific meetings and the corresponding durations the user is already scheduled to attend; and

a conference server to facilitate participants of meetings to manage subsequent meetings, said conference server operable to;

store data indicating which of said plurality of users have logged on to which of a plurality of meetings, but have not yet logged out such that said stored data indicates the present participants of each of said plurality of meetings;

examine said data to determine that a first meeting is in progress and a first user is a participant of said first meeting, said plurality of meetings comprising said first meeting and said plurality of users comprising said first user;

send to said calendar server, a request for information of the subsequent meetings already scheduled for said first user, wherein said request is sent while said first meeting is in progress and said first user is a participant of said first meeting;

receive from said calendar server, a set of subsequent meetings scheduled for said first user as a response to said first request;

identify that a second subsequent meeting of said set of subsequent meetings has a start time within a next duration from a current time to present a conflict between said meeting in progress and said second subsequent meeting for said first user, wherein said conflict is present since said first meeting, if continued by said next duration results in an overlap between said first meeting and said second subsequent meeting; and

upon said identifying, request from said first user a scheduling option for said second subsequent meeting, wherein said request is operable in a duration when said first meeting is in progress.

20. The computing system of claim 19, wherein said conference server is further operable to:

receive, from said first user, a first scheduling option for said second subsequent meeting as a response to said request; and

send to said calendar server, a scheduling request for said second subsequent meeting, said scheduling request indicating said first scheduling option,

whererin said calendar server is operable to;

determine a set of users who are likely to participate in said second subsequent meeting, said plurality of users comprising said set of users; and

inform said set of users said first scheduling option received from said first user.

21. The computing system of claim 20, wherein said conference server is further operable to:

find a conflict in schedule between said meeting in progress and said subsequent meeting for at least one of said present participants,

wherein said finding is also performed in said duration when said meeting is in progress,

wherein said scheduling option is requested for said subsequent meeting in response to said finding of said conflict.

22. The computing system of claim 21, wherein said conference server finds said conflict at a current time instance if said subsequent meeting is scheduled to start within a next duration from said current time instance, whereby said meeting in progress if continued by said next duration from said current time instance results in an overlap between said meeting in progress and said subsequent meeting.

23. The computing system of claim 22, to perform said find said conference server being further operable to:

inspect a calendar of said first user to identify a set of meetings scheduled for said first user; and

check whether there is one meeting in said set of meetings having a start time within said next duration from said current time,

wherein said checking determines that said subsequent meeting is said one meeting.

24. The computing system of claim 23, to perform said determination of said set of users said conference server being further operable to:

examine a corresponding calendar of a plurality of users to determine said set of possible users planning to participate in said subsequent meeting.

25. The computing system of claim 24, to perform said inform said conference server being further operable to send a notification specifying said first scheduling option received from said first user.

26. The computing system of claim 25, wherein said conference server is further operable to enable said user to record a voice message in response to finding of said conflict,

wherein said notification comprises said voice message such that each of said set of possible participants can listen to said voice message.

27. The computing system of claim 26, wherein said voice message is delivered in the form of one of a voice mail message, an attachment to an email message, and an automated replay on a voice call to a phone system.

28. The computing system of claim 20, wherein said conference server is further operable to:

provide a set of scheduling options to said first user, said set of scheduling options comprising said first scheduling option,

wherein said conference server is operable to receive said first scheduling option in response to said first user selecting said first scheduling option from said set of scheduling options.

29. The computing system of claim 28, to perform said provide, said conference server is operable to display said set of scheduling options on a display unit associated with a system used by said first user.

30. The computing system of claim 20, wherein said conference server is further operable to:

receive an input from said user requesting to logout from said meeting in progress, wherein said input is received in a duration when said meeting is in progress,

wherein said scheduling option is requested for said subsequent meeting in response to said input that said first user wishes to logout from said meeting in progress,

wherein said subsequent meeting comprises a follow-up meeting for said meeting in progress, wherein said first scheduling option specifies the details of said follow-up meeting.

31. The computing system of claim 30, wherein to perform said determination of said set of users, said conference server is further operable to:

include the participants of said meeting in progress and a set of users invited for said follow-up meeting in said set of possible participants.

32. The computing system of claim 31, to perform said inform, said conference server is further operable to:

add an event for said follow-up meeting to the calendars of each of said set of possible participants, wherein said event corresponds to said first scheduling option received from said first user.