System and method for leveraging procurement across companies and company groups

• US 8,666,903 B2
• Filed: 12/21/2006
• Issued: 03/04/2014
• Est. Priority Date: 03/22/2001
• Status: Expired due to Fees

• Current Assignee: International Business Machines Corporation
• Original Assignee: International Business Machines Corporation
• Inventors: Cirulli, Susan Bumgardner, Evans, Robert Martin, Robinson, Gerald R., Wilson, Sherry Lee
• Primary Examiner(s): Ravetti, Dante
• Application Number:
  US11/643,193
• Publication Number:
  US 20070179894A1
• Time in Patent Office: 2,630 Days
• Field of Search: 705/64, 705/16, 705/21, 705/59, 705/71, 380/44, 380/262, 380/278, 380/279
• US Class Current: 705/64
• CPC Class Codes: G06Q 20/204 comprising interface for record bearing medium or carrier for electronic funds transfer or payment credit
• CPC Class Codes: G06Q 20/3674 involving authentication
• CPC Class Codes: G06Q 20/382 insuring higher security of transaction
• CPC Class Codes: G06Q 30/02 Marketing; Price estimation or determination; Fundraising
• CPC Class Codes: G06Q 30/0207 Discounts or incentives, e.g. coupons or rebates
• CPC Class Codes: G06Q 30/0605 Supply or demand aggregation
• CPC Class Codes: G06Q 40/12 Accounting

Abstract

A leveraged procurement network (LPN) system for leveraging purchasing across company and company groups includes a front-end requisition and catalog system accessible by users from a plurality of companies in different company groups. Access to procurement resources is controlled by user profiles and resource profiles specifying for each user and resource the applicable company group. Purchases against volume specific contracts are leveraged by requisitions for a plurality of company groups, while user access to procurement resources within the front-end system are controlled by company and/or company group.

Claims

1. A method for providing procurement services to a plurality of customer companies with complex accounting rules while providing secure information viewing in support of said customer companies, said customer companies being organized in a plurality of customer company groups and procurement coalitions for volume discounts and access to shared contracts with respect to a plurality of vendors, with procurement contracts leveraged across company groups, said method comprising:

generating, by a computer, a user profile for each user of a plurality of users in customer companies of the plurality of customer companies, wherein the generated user profile for each user of the plurality of users specifies (i) that each user of the plurality of users is authorized by a first customer company of the plurality of customer companies to access procurement resources and the procurement services for purchasing items and (ii) the first customer company and a first company group of related customer companies of the plurality of customer companies;

inserting, by the computer, in a computer database the user profile for each user of the plurality of users;

inserting, by the computer, the first customer company in the first company group, wherein all customer companies in the first company group are commonly owned by a same owner;

providing, by the computer, access to volume discounts with respect to the plurality of vendors, to said all customer companies in the first company group and all customer companies in a second company group of the plurality of company groups;

specifying, by the computer, the volume discounts in shared contracts for purchase of items from the vendors by said all customer companies in the first and second company groups, wherein the volume discounts specified in the shared contracts are based on volume specific terms in the shared contracts;

authorizing, by the computer, companies to have access to and share each procurement resource, said authorizing comprising providing a resource profile specifying for each procurement resource a set of customer companies of the plurality of customer companies authorized for accessing and sharing each procurement resource to be shared among the plurality of users; and

controlling, by the computer, access to the procurement resources based on the first customer company and the first company group in the user profile for each user of the plurality of users and on the resource profile for each procurement resource.

2. The method of claim 1, further comprising:

providing, by the computer, said procurement resources in a front-end catalog and requisition server.

3. The method of claim 2, further comprising:

receiving, by the computer, a user request from another user in the first company group at a first client browser to log in to said front-end catalog and requisition server;

responsive to said request, providing, by the computer, a user interface at said first client browser for the other user to access only procurement resources, for purchasing items, authorized by said user profile for each user of the plurality of users and said resource profile for each procurement resource for purchasing items.

4. The method of claim 3, said method further comprising including, by the computer, a vendor catalog in said procurement resources.

5. The method of claim 3, said method further comprising including, by the computer, a blanket order procurement contract for goods or services in said procurement resources.

6. The method of claim 3, said method further comprising including, by the computer, a user profile table in said procurement resources.

7. The method of claim 3, said method further comprising including, by the computer, costs centers in said procurement resources.

8. The method of claim 3, said method further comprising including, by the computer, accounting general ledger codes with company group specific accounting rules and defaults in said procurement resources.

9. The method of claim 3, said method further comprising:

receiving, by said front-end catalog and requisition server from a procurement services system, inputs of electronic data comprising a requisition status, a purchase order (PO) status, cost centers, currency exchange rates, general ledger (G/L) accounts, PO history invoices, and PO history receipts;

sending, by said front-end catalog and requisition server to the procurement services system, outputs of electronic data comprising requisitions and positive confirmation responses;

receiving, by said front-end catalog and requisition server from the first client browser, inputs of electronic data comprising a submit requisition;

sending, by said front-end catalog and requisition server to the first client browser, outputs of electronic data comprising notice and response data;

receiving, by said front-end catalog and requisition server, additional inputs of electronic data comprising vendor catalogs from vendors of the plurality of vendors, postal code validation data, human resource extract data, and approve/reject data with respect to customer approve.

19. The method of claim 1, said method further comprising:

receiving, by the computer, a request from a first user in the first company group to enter a first requisition for purchase of a first volume of a line item from a vendor of the plurality of vendors with respect to a leveraged contract specifying a volume discount, for purchase of the line item, based on volume specific terms in the leveraged contract;

receiving, by the computer, a request from a second user in the second company group to enter a second requisition for purchase of a second volume of the line item from the vendor with respect to the leveraged contract; and

determining, by the computer, that the first and second volumes of the item collectively satisfy the volume specific terms in the leveraged contract, and in response, said computer providing to the vendor a first and second purchase order for purchase of the line item in accordance with the first and second requisition, respectively, wherein the first and second purchase orders each include the volume discount specified in the leveraged contract.

20. The method of claim 1, said method further comprising:

receiving, by the computer, a charge for the purchase of the first volume of the line item to an account of another user in the first company group.

10. A non-transitory computer readable storage medium containing instructions for performing a method for providing procurement services to a plurality of customer companies with complex accounting rules while providing secure information viewing in support of said customer companies, said customer companies being organized in a plurality of customer company groups and procurement coalitions for volume discounts and access to shared contracts with respect to a plurality of vendors, with procurement contracts leveraged across company groups, wherein in response to the instructions being executed by a computer, the computer performs the steps of:

generating, by the computer, a user profile for each user of a plurality of users in customer companies of the plurality of customer companies, wherein the generated user profile for each user of the plurality of users specifies (i) that each user of the plurality of users is authorized by a first customer company of the plurality of customer companies to access procurement resources and the procurement services for purchasing items and (ii) the first customer company and a first company group of related customer companies of the plurality of customer companies;

inserting, by the computer, in a computer database the user profile for each user of the plurality of users;

inserting, by the computer, the first customer company in the first company group, wherein all customer companies in the first company group are commonly owned by a same owner;

providing, by the computer, access to volume discounts with respect to the plurality of vendors, to said all customer companies in the first company group and all customer companies in a second company group of the plurality of company groups;

specifying, by the computer, the volume discounts in shared contracts for purchase of items from the vendors by said all customer companies in the first and second company groups, wherein the volume discounts specified in the shared contracts are based on volume specific terms in the shared contracts;

authorizing, by the computer, companies to have access to and share each procurement resource, said authorizing comprising providing a resource profile specifying for each procurement resource a set of customer companies of the plurality of customer companies authorized for accessing and sharing each procurement resource to be shared among the plurality of users; and

controlling, by the computer, access to the procurement resources based on the first customer company and the first company group in the user profile for each user of the plurality of users and on the resource profile for each procurement resource.

11. The non-transitory storage medium of claim 10, wherein the computer performs the step of:

providing, by the computer, said procurement resources in a front-end catalog and requisition server.

12. The non-transitory storage medium of claim 11, wherein the computer performs the steps of:

receiving, by the computer, a user request from another user in the first company group at a first client browser to log in to said front-end catalog and requisition server;

responsive to said request, providing, by the computer, a user interface at said first client browser for the other user to access only procurement resources, for purchasing items, authorized by said user profile for each user of the plurality of users and said resource profile for each procurement resource for purchasing items.

13. The non-transitory storage medium of claim 12, wherein the computer performs the step of:

including, by the computer, a vendor catalog in said procurement resources.

14. The non-transitory storage medium of claim 12, wherein the computer performs the step of:

including, by the computer, a blanket order procurement contract for goods or services in said procurement resources.

15. The non-transitory storage medium of claim 12, wherein the computer performs the step of:

including, by the computer, a user profile table in said procurement resources.

16. The non-transitory storage medium of claim 12, wherein the computer performs the step of:

including, by the computer, costs centers in said procurement resources.

17. The non-transitory storage medium of claim 12, wherein the computer performs the step of:

including, by the computer, accounting general ledger codes with company group specific accounting rules and defaults in said procurement resources.

18. The non-transitory storage medium of claim 12, wherein the computer performs the steps of:

receiving, by said front-end catalog and requisition server from a procurement services system, inputs of electronic data comprising a requisition status, a purchase order (PO) status, cost centers, currency exchange rates, general ledger (G/L) accounts, PO history invoices, and PO history receipts;

sending, by said front-end catalog and requisition server to the procurement services system, outputs of electronic data comprising requisitions and positive confirmation responses;

receiving, by said front-end catalog and requisition server from the first client browser, inputs of electronic data comprising a submit requisition;

sending, by said front-end catalog and requisition server to the first client browser, outputs of electronic data comprising notice and response data;

receiving, by said front-end catalog and requisition server, additional inputs of electronic data comprising vendor catalogs from vendors of the plurality of vendors, postal code validation data, human resource extract data, and approve/reject data with respect to customer approve.

21. The non-transitory storage medium of claim 10, wherein the computer performs the steps of:

receiving, by the computer, a request from a first user in the first company group to enter a first requisition for purchase of a first volume of a line item from a vendor of the plurality of vendors with respect to a leveraged contract specifying a volume discount, for purchase of the line item, based on volume specific terms in the leveraged contract;

receiving, by the computer, a request from a second user in the second company group to enter a second requisition for purchase of a second volume of the line item from the vendor with respect to the leveraged contract; and

determining, by the computer, that the first and second volumes of the item collectively satisfy the volume specific terms in the leveraged contract, and in response, said computer providing to the vendor a first and second purchase order for purchase of the line item in accordance with the first and second requisition, respectively, wherein the first and second purchase orders each include the volume discount specified in the leveraged contract.

22. The non-transitory storage medium of claim 10, wherein the computer performs the step of:

receiving, by the computer, a charge for the purchase of the first volume of the line item to an account of another user in the first company group.