System for managing risk in employee travel

• US 8,667,602 B2
• Filed: 12/23/2011
• Issued: 03/04/2014
• Est. Priority Date: 12/23/2011
• Status: Expired due to Fees

• Current Assignee: WorldAware, Inc.
• Original Assignee: Aon Global Risk Research Limited (Aon Plc (Spain))
• Inventors: Turk, Douglas R., Faircloth, Abi, Priestley, Justin, Nunn, Ian, Holt, Christopher
• Primary Examiner(s): Hailu, Teshome
• Application Number:
  US13/337,008
• Publication Number:
  US 20130167244A1
• Time in Patent Office: 802 Days
• Field of Search: 726/26
• US Class Current: 726/26
• CPC Class Codes: G06Q 10/00 Administration; Management
• CPC Class Codes: G06Q 10/0635 Risk analysis of enterprise or organisation activities

Abstract

A system for managing risk in employee travel may control access by users to the travel risk management system. The travel risk management system may receive and store company information for a client company subscribing to the travel risk management system, and allow activation code packages to be defined for allowing a specified number of activation codes to be generated for the subscribing client company. Once the activation code packages are defined, the specified number of activation codes may be generated and assigned to employee'"'"'s of the subscribing client company. The system may provide for defining super admin users authorized to input client company information and define activation code packages, and client admin users authorized to select activation code packages, and generate and assign the activation codes to users.

Claims

1. A method for controlling access by user to a travel risk management system, the method comprising:

providing at least one computing device of the travel risk management system, wherein the at least one computing device performs steps of;

inputting into the travel risk management system company information for a client company subscribing to the travel risk management system;

defining an activation code package having a package activation code amount specifying a number of activation codes that can be generated for the activation code package;

storing the company information and the activation code package at a database server of the travel risk management system;

selecting the activation code package for generation of activation codes for the subscribing client company from the activation code package;

specifying a generate activation code amount to generate from the activation code package, wherein the generate activation code amount is less than or equal to the package activation code amount;

generating the specified generation activation code amount of activation codes for the subscribing client company;

storing the generated activation codes in the database server;

generating a data file containing the generated activation codes;

exporting the data file from the travel risk management system;

receiving an updated data file from a location external to the travel risk management system, wherein the updated data file contains user identification information for users of the subscribing client company assigned to corresponding activation codes;

storing the user identification information with the corresponding activation codes at the database server;

calculating an activation code in use amount equal to a stored activation code in use amount plus a number of activation codes of the updated data file having corresponding user identification information assigned thereto; and

storing the activation code in use amount at the database server.

2. The method of claim 1, wherein the at least one computing device further performs steps of:

defining activation code packages and storing the company information and the activation code package; and

defining a client admin user of the travel risk management system, wherein the client admin user has authority to perform the steps of selecting the activation code package, specifying a generation activation code amount and generating the specified generation activation code amount.

3. The method of claim 2, wherein the super admin user has authority to perform the steps of selecting the activation code package, specifying a generation activation code amount and generating the specified generation activation code amount.

4. The method of claim 2, wherein the client admin user does not have authority to perform the steps of inputting company information, defining activation code packages and storing the company information and the activation code package.

5. The method of claim 1, comprising defining a plurality of activation code packages for the subscribing client company, each activation code package having a package activation code amount specifying a number of activation codes that can be generated for the activation code package.

6. The method of claim 1, wherein the at least one computing device further performs steps of:

calculating an available activation code amount equal to the package activation code amount minus the generate activation code amount;

selecting the activation code package for generation of additional activation codes for the subscribing client company from the activation code package;

specifying a second generate activation code amount to generate from the activation code package, wherein the second generate activation code amount is less than or equal to the available activation code amount;

generating the specified second generation activation code amount of activation codes for the subscribing client company; and

storing the generated activation codes in the database server.

7. The method of claim 1, wherein generating the specified generation activation code amount of activation codes comprises generating the activation codes with a random number generator routine.

8. A non-transitory computer readable medium with computer executable instructions for controlling access by user to a travel risk management system, the computer executable instructions when executed causing at least one computing device of the travel risk management system to perform steps of:

receiving company information for a client company subscribing to the travel risk management system input;

receiving information defining an activation code package having a package activation code amount specifying a number of activation codes that can be generated for the activation code package;

storing the company information and the activation code package at a database server of the travel risk management system;

receiving input for selecting the activation code package for generation of activation codes for the subscribing client company from the activation code package;

receiving input specifying a generate activation code amount to generate from the activation code package, wherein the generate activation code amount is less than or equal to the package activation code amount;

generating the specified generation activation code amount of activation codes for the subscribing client company;

storing the generated activation codes in the database server;

generating a data file containing the generated activation codes;

exporting the data file from the travel risk management system;

receiving an updated data file from a location external to the travel risk management system, wherein the updated data file contains user identification information for users of the subscribing client company assigned to corresponding activation codes;

storing the user identification information with the corresponding activation codes at the database server;

calculating an activation code in use amount equal to a stored activation code in use amount plus a number of activation codes of the updated data file having corresponding user identification information assigned thereto; and

storing the activation code in use amount at the database server.

9. The non-transitory computer readable medium of claim 8, wherein the computer readable instructions further comprise computer executable instructions that cause the at least one computing device of the travel risk management system to perform steps of:

receiving input defining a super admin user of the travel risk management system, wherein the super admin user has authority to perform the steps of inputting company information, defining activation code packages and storing the company information and the activation code package; and

receiving input defining a client admin user of the travel risk management system, wherein the client admin user has authority to perform the steps of selecting the activation code package, specifying a generation activation code amount and generating the specified generation activation code amount.

10. The non-transitory computer readable medium of claim 9, wherein the super admin user has authority to perform the steps of selecting the activation code package, specifying a generation activation code amount and generating the specified generation activation code amount.

11. The non-transitory computer readable medium of claim 9, wherein the client admin user does not have authority to perform the steps of inputting company information, defining activation code packages and storing the company information and the activation code package.

12. The non-transitory computer readable medium of claim 8, wherein the computer readable instructions further comprise computer executable instructions that cause the at least one computing device of the travel risk management system to perform a step of:

receiving input defining a plurality of activation code packages for the subscribing client company, each activation code package having a package activation code amount specifying a number of activation codes that can be generated for the activation code package.

13. The non-transitory computer readable medium of claim 8, wherein the computer readable instructions further comprise computer executable instructions that cause the at least one computing device of the travel risk management system to perform a step of:

calculating an available activation code amount equal to the package activation code amount minus the generate activation code amount;

receiving input selecting the activation code package for generation of additional activation codes for the subscribing client company from the activation code package;

receiving input specifying a second generate activation code amount to generate from the activation code package, wherein the second generate activation code amount is less than or equal to the available activation code amount;

generating the specified second generation activation code amount of activation codes for the subscribing client company; and

storing the generated activation codes in the database server.

14. The non-transitory computer readable medium of claim 8, wherein the computer readable instructions for generating the specified generation activation code amount of activation codes further comprise computer executable instructions that cause the at least one computing device of the travel risk management system to perform a step of:

generating the activation codes with a random number generator routine.

15. A method for controlling access by user to a travel risk management system, the method comprising:

defining, by a computing device of the travel risk management system, a super admin user of the travel risk management system, wherein the super admin user has authority comprising causing the travel risk management system to perform steps of;

inputting company information for a client company subscribing to the travel risk management system at a computing device of the travel risk management system,

defining an activation code package having a package activation code amount specifying a number of activation codes that can be generated for the activation code package,

storing the company information and the activation code package at a database server of the travel risk management system; and

defining, by a computing device of the travel risk management system, a client admin user of the travel risk management system, wherein the client admin user has authority comprising causing the travel risk management system to perform steps of;

selecting the activation code package for generation of activation codes for the subscribing client company from the activation code package,

specifying a generate activation code amount to generate from the activation code package, wherein the generate activation code amount is less than or equal to the package activation code amount,

generating the specified generation activation code amount of activation codes for the subscribing client company, and

storing the generated activation codes in the database server

generating a data file containing the generated activation codes;

exporting the data file from the travel risk management system;

receiving an updated data file from a location external to the travel risk management system, wherein the updated data file contains user identification information for users of the subscribing client company assigned to corresponding activation codes;

storing the user identification information with the corresponding activation codes at the database server;

calculating an activation code in use amount equal to a stored activation code in use amount plus a number of activation codes of the updated data file having corresponding user identification information assigned thereto; and

storing the activation code in use amount at the database server.

16. The method of claim 15, wherein the super admin user authority further comprises causing the travel risk management system to perform steps of:

selecting the activation code package for generation of activation codes for the subscribing client company from the activation code package;

specifying the generate activation code amount to generate from the activation code package, wherein the generate activation code amount is less than or equal to the package activation code amount; and

generating the specified generation activation code amount of activation codes for the subscribing client company.

17. The method of claim 15, wherein the client admin user authority does not include authority to cause the travel risk management system to input company information, define the activation code package and store the company information and the activation code package.