Computer-based system for automating administrative procedures in an office

• US 8,751,260 B2
• Filed: 11/04/2011
• Issued: 06/10/2014
• Est. Priority Date: 01/09/1998
• Status: Expired due to Term

• Current Assignee: Millermed Software, Inc.
• Original Assignee: Millermed Software, Inc.
• Inventors: Miller, Geoffrey Marc
• Primary Examiner(s): NGUYEN, TRAN N
• Application Number:
  US13/289,872
• Publication Number:
  US 20120059665A1
• Time in Patent Office: 949 Days
• Field of Search: 705/2
• US Class Current: 705/2
• CPC Class Codes: G06Q 10/06311 Scheduling, planning or task assignment for a person or group
• CPC Class Codes: G06Q 10/10 Office automation; Time management
• CPC Class Codes: G16H 15/00 ICT specially adapted for medical reports, e.g. generation or transmission thereof

Abstract

A computer-based system for automating administrative procedures in an office is described. According to an embodiment, the system may include a control module in communication with a management tracker module, a provider tracker module and an administrative tracker module, as well as a database accessible by the management tracker module, a provider tracker module and an administrative tracker module.

Claims

1. A non-transitory computer-readable storage medium for automating administrative procedures in a medical office, the computer-readable storage medium comprising a database, a management tracker module, a provider tracker module, an administrative tracker module, and a control module recorded thereon,

wherein the tracker modules are configured to operate under control of the control module and to share data with one another via access to the database;

wherein the management tracker module is configured to;

(1) automatically generate a report showing the number of charts assigned to each department in the medical office;

(2) automatically generate a report showing an age of charts assigned to each department so that an office administrator may ascertain a workload status for each department;

(3) automatically generate a report identifying no-show patients;

wherein the provider tracker module is configured to;

(1) maintain information in the database relating to provider workload to enable an office administrator to assess current workloads when determining to whom to assign new patients;

wherein the administrative tracker module is configured to;

(1) provide access to management reports for each department.

2. The computer-readable storage medium of claim 1, wherein the management tracker module is configured to provide statistical administrative information relating to office management.

3. The computer-readable storage medium of claim 2, wherein the management tracker module is configured to automatically generate a report showing listings of past, present and/or future appointments.

4. The computer-readable storage medium of claim 3, wherein the management tracker module is configured to automatically generate a chart that requires specific action to be taken.

5. The computer-readable storage medium of claim 4, wherein reports generated by the management tracker module include database maintenance listings identifying duplicate entries and database/file archiving information.

6. The computer-readable storage medium of claim 5, wherein the database/file archiving information includes tape backups generated during overnight processing.

7. The computer-readable storage medium of claim 4, wherein at least one of the reports generated by the management tracker module is generated daily and automatically printed.

8. The computer-readable storage medium of claim 4, wherein a report generated by the management tracker module includes age of a chart representing how long the chart has been in a given department.

9. The computer-readable storage medium of claim 4, wherein the specific action to be taken in the chart generated by the management tracker module includes attachment of a pain drawing.

10. The computer-readable storage medium of claim 1, wherein the administrative tracker module is configured to provide access to reports of on-site and/or off-site data availability.

11. The computer-readable storage medium of claim 10, wherein the administrative tracker module is configured to provide access to provider workload, tape status, and chart location information.

12. The computer-readable storage medium of claim 11, wherein the administrative tracker module is configured to maintain an administrator mailbox for receiving e-mails of pertinent communications sent by other employees.

13. The computer-readable storage medium of claim 1, wherein the provider tracker module is configured to provide a report of all outstanding dictations.

14. The computer-readable storage medium of claim 13, wherein the provider tracker module is configured to provide a report of all outstanding reports.