Document management system, document management method and recording medium

• US 8,775,504 B2
• Filed: 04/06/2010
• Issued: 07/08/2014
• Est. Priority Date: 04/14/2009
• Status: Expired due to Fees

• Current Assignee: Canon Kabushiki Kaisha (Canon Inc.)
• Original Assignee: Canon Kabushiki Kaisha (Canon Inc.)
• Inventors: Soga, Masaya
• Primary Examiner(s): NGUYEN, THU HA T
• Application Number:
  US12/754,969
• Publication Number:
  US 20100262652A1
• Time in Patent Office: 1,554 Days
• Field of Search: 709/203, 709/226, 709/233, 709/201, 709/223, 709/224, 707/695, 707/783, 358/1.2, 358/1.14, 358/1.15, 358/1.16, 358/403, 715/734, 715/744
• US Class Current: 709/203
• CPC Class Codes: H04N 1/00204 with a digital computer or a digital computer system, e.g. an internet server programmed control between transmitter and receiver or between image input and image output device H04N1/32561
• CPC Class Codes: H04N 1/00244 with a server, e.g. an internet server fax-servers or the like for store and forward H04N1/324
• CPC Class Codes: H04N 1/32112 in a separate computer file, document page or paper sheet, e.g. a fax cover sheet H04N1/32122 takes precedence
• CPC Class Codes: H04N 2201/0039 Connection via a network
• CPC Class Codes: H04N 2201/0094 Multifunctional device, i.e. a device capable of all of reading, reproducing, copying, facsimile transception, file transception
• CPC Class Codes: H04N 2201/3214 of a date
• CPC Class Codes: H04N 2201/3215 of a time or duration
• CPC Class Codes: H04N 2201/3249 data relating to a linked page or object, e.g. hyperlink
• CPC Class Codes: H04N 2201/3274 Storage or retrieval of prestored additional information

Abstract

In a case where a user scans a document by a MFP or the like, a plurality of specific folders are determined based upon a storage history of the documents which the user has scanned in the past to produce shortcuts of the document scanned at this time in the plurality of determined specific folders.

Claims

1. A document management system in which a client apparatus, a server apparatus and a scanner apparatus are connected through a network, wherein the server apparatus comprises:

a processor and a memory, wherein the processor functions as;

a receiving unit configured to receive a scan document scanned by the scanner apparatus;

a storing unit configured to store the received scan document in a temporary folder;

a determining unit configured to determine, based on a storage history, a plurality of specific folders for each of which storage times of other scan documents exceed a threshold value, wherein the storage history includes information of folders which have stored other scan documents scanned in the past; and

a shortcut producing unit configured to produce a shortcut of the scan document stored in the temporary folder by the storing unit in all of the plurality of specific folders determined by the determining unit.

2. A document management system according to claim 1, wherein the server apparatus further comprises:

a copy producing unit configured to, when the client apparatus accesses the scan document stored in the temporary folder by using one of the shortcuts produced in the plurality of specific folders based on a user'"'"'s instruction, produce a copy of the accessed scan document in the specific folder in which the used shortcut exists; and

an eliminating unit configured to eliminate the shortcut which is not used and the scan document stored in the temporary folder after the copy is produced by the copy producing unit.

3. A document management system according to claim 1, wherein the server apparatus further comprises:

a number storing unit configured to store, as the storage history, the number of storage times for each folder which has stored other scan documents scanned in the past for each user, and

wherein the determining unit determines, based upon the number of the storage times for each folder, the plurality of specific folders for each of which the number of the storage times of other scan documents exceed the threshold value.

4. A document management system according to claim 3,

wherein the determining unit determines the plurality of specific folders for each of which the number of the storage times exceed the threshold value by comparing the number of the storage times for each folder with the threshold value, and

wherein the server apparatus further comprises a notifying unit configured to notify the user that the received scan document is stored in the temporary folder if the determining unit determines that the folder of which the number of the storage times exceeds the threshold value does not exist.

5. A document management system according to claim 1, wherein the scanner apparatus comprises:

a user interface including a browser function;

a displaying unit configured to display a scan button acquired via the browser function from the server apparatus on a screen of the user interface; and

a transmitting unit configured to scan a document and transmit the scanned document to the server apparatus in a case where the user selects the scan button displayed on the screen of the user interface.

6. A document management system in which a client apparatus, a server apparatus and a scanner apparatus are connected through a network, wherein the server apparatus comprises:

a processor and a memory, wherein the processor functions as;

a unit configured to store, as a storage history, scan date and time and a storage destination of past scan documents for each user;

a receiving unit configured to receive a scan document scanned by the scanner apparatus;

a storing unit configured to store the received scan document in a temporary folder;

a determining unit configured to determine, based on the storage history, a plurality of specific folders by acquiring patterns of the scan data and time in regard to the storage destinations and matching information of the scan date and time of the received scan document with the acquired pattern; and

a shortcut producing unit configured to produce a shortcut of the scan document stored in the temporary folder by the storing unit in all of the plurality of specific folders determined by the determining unit.

7. A document management system according to claim 6,

wherein the server apparatus further comprises a notifying unit configured to notify the user that the received scan document is stored in the temporary folder in a case where the pattern in regard to the storage destination cannot be acquired from the scan date and time or in a case where the scan date and time of the received document does not match with the acquired pattern.

8. A method of controlling a document management system in which a client apparatus, a server apparatus and a scanner apparatus are connected through a network, the method comprising the steps of:

in the server apparatus,

receiving a scan document scanned by the scanner apparatus;

storing the received scan document in a temporary folder;

determining, based on a storage history, a plurality of specific folders for each of which storage times of other scan documents exceed a threshold value, wherein the storage history includes information of folders which have stored other scan documents scanned in the past; and

producing a shortcut of the scan document stored in the temporary folder by the storing step in all of the plurality of specific folders determined by the determining step.

9. A method of controlling a document management system in which a client apparatus, a server apparatus and a scanner apparatus are connected through a network, the method comprising the steps of:

in the server apparatus,

storing, as a storage history, scan date and time and a storage destination of past scan documents for each user;

receiving a scan document scanned by the scanner apparatus;

storing the received scan document in a temporary folder;

determining, based on a storage history, a plurality of specific folders by acquiring patterns of the scan date and time in regard to the storage destinations and matching information of the scan date and time of the received scan document with the acquired pattern; and

producing a shortcut of the scan document stored in the temporary folder in all of the plurality of specific folders determined by the determining step.

10. A non-transitory computer-readable recording medium having computer-executable instructions for performing a method performed in a document management system in which a client apparatus, a server apparatus and a scanner apparatus are connected through a network, the method comprising the steps of:

in the server apparatus,

receiving a scan document scanned by the scanner apparatus;

storing the received scan document in a temporary folder;

determining, based on a storage history, a plurality of specific folders for each of which storage times of other scan documents exceed a threshold value, wherein the storage history includes information of folders which have stored other scan documents scanned in the past; and

producing a shortcut of the scan document stored in the temporary folder by the storing step in all of the plurality of specific folders determined by the determining step.

11. A non-transitory computer-readable recording medium having computer-executable instructions for performing a method performed in a document management system in which a client apparatus, a server apparatus and a scanner apparatus are connected through a network, the method comprising the steps of:

in the server apparatus,

storing, as a storage history, scan date and time and a storage destination of past scan documents for each user;

receiving a scan document scanned by the scanner apparatus;

storing the received scan document in a temporary folder;

determining, based on a storage history, a plurality of specific folders by acquiring patterns of the scan date and time in regard to the storage destinations and matching information of the scan date and time of the received scan document with the acquired pattern; and

producing a shortcut of the scan document stored in the temporary folder in all of the plurality of specific folders determined by the determining step.