Apparatus for registering documents in a document management server

• US 8,879,108 B2
• Filed: 10/27/2009
• Issued: 11/04/2014
• Est. Priority Date: 10/31/2008
• Status: Active Grant

• Current Assignee: Canon Kabushiki Kaisha (Canon Inc.)
• Original Assignee: Canon Kabushiki Kaisha (Canon Inc.)
• Inventors: Tamura, Makiya
• Primary Examiner(s): Cammack, David S
• Application Number:
  US12/606,785
• Publication Number:
  US 20100115517A1
• Time in Patent Office: 1,834 Days
• Field of Search: 235/379, 358/403, 358/474, 382/100, 700/83, 705/14.11, 705/28, 705/342, 705/4, 705/7.26, 707/805, 709/206, 715/234, 715/780
• US Class Current: 358/1.16
• CPC Class Codes: G06F 16/93 Document management systems
• CPC Class Codes: H04N 1/00209 Transmitting or receiving image data, e.g. facsimile data, via a computer, e.g. using e-mail, a computer network, the internet, I-fax
• CPC Class Codes: H04N 1/00217 only involving computer data transmission protocols, e.g. SMTP, WAP or HTTP communication protocol aspects and techniques in packet data networks H04L69/00; network-specific arrangements or communication protocols supporting networked applications H04L67/00
• CPC Class Codes: H04N 1/00225 details of image data generation, e.g. scan-to-email or network scanners using an image reading device as a local input to a computer H04N1/00241
• CPC Class Codes: H04N 1/00244 with a server, e.g. an internet server fax-servers or the like for store and forward H04N1/324
• CPC Class Codes: H04N 2201/0081 Image reader H04N2201/0091 - H04N2201/0094 take precedence
• CPC Class Codes: H04N 2201/0094 Multifunctional device, i.e. a device capable of all of reading, reproducing, copying, facsimile transception, file transception

Abstract

A method for controlling a document processing apparatus which registers input document data in a document management server includes acquiring, from the document management server, information about input items necessary for registration of the document data into the document management server, determining whether each of the input items necessary for the registration of the document data are input, based on the acquired information, and performing control to complete the registration of the document data into the document management server when it is determined that the input items are input, while to temporarily register the document data into the document management server when it is determined that at least one of the input items is not input.

Claims

1. A document processing apparatus which registers document data in a document management server, the document processing apparatus comprising:

a generating unit configured to generate the document data;

an acquiring unit configured to acquire information about an input item necessary for registration of the document data into the document management server;

a determination unit configured to determine whether the document data is to be registered or temporarily registered into the document management server by determining whether the value for the input item necessary for the registration of the document data is input; and

a control unit configured to perform control to transmit the document data with the value of the input item to the document management server and to request the document management server to complete the registration of the document data into the document management server when the determination unit determines that the document data is to be registered into the document management server, and to transmit the document data to the document management server and to request the document management server to temporarily register the document data into the document management server when the determination unit determines that the document data is to be temporarily registered into the document management server.

2. The document processing apparatus according to claim 1, further comprising a notification unit configured to notify a user of the determination result of the determination unit.

3. The document processing apparatus according to claim 1, further comprising a storage unit configured to store a work flow or a job ticket, wherein the control unit transmits the document data to the document management server.

4. The document processing apparatus according to claim 3, wherein the generating unit comprises a reading unit configured to read an image on a document and generate document data representing the image.

5. The document processing apparatus according to claim 1, wherein the acquiring unit acquires the information from the document management server.

6. The document processing apparatus according to claim 1, wherein the temporarily registered document data is a registered into the document management server in a state where only a user having requested the registration can edit the temporarily registered document data.

7. The document processing apparatus according to claim 1, wherein the registered document data is registered into the document management server in a state where a user not having requested the registration can edit the completely registered document data.

8. The document processing apparatus according to claim 1, further comprising a complement unit configured to automatically input the value for the input item in a case where it is determined that a value for the input item is not input.

9. The document processing apparatus according to claim 1, further comprising a display unit configured to display an operation screen for receiving input of the value for the input item in a case where it is determined that a value for the input item is not input.

10. The document processing apparatus according to claim 1, wherein the document data is registered in a check-in condition in a case where the registration of the document data into the document management server has completed.

11. The document processing apparatus according to claim 1, wherein the document data temporarily registered into the document management server is registered in a check-out condition.

12. A document management system including a document processing apparatus and a document management server, the document processing apparatus comprising:

a generating unit configured to generate document data;

an acquiring unit configured to acquire information about an input item necessary for registration of the document data into the document management server;

a determination unit configured to determine whether the document data is to be registered or to be registered temporarily into the document management server by determining whether the value for the input item necessary for the registration of the document is input; and

a control unit configured to perform control to transmit the document data with the value for the input item to the document management server and to request the document management server to complete the registration of the document data into the document management server when the determination unit determines that the document data is to be registered into the document management server, and to transmit the document data to the document management server and to request the document management server to temporarily register the document data into the document management server when the determination unit determines that the document data is to be temporarily registered into the document management server.

13. The document management system according to claim 12, further comprising a job processing server which includes:

a receiving unit configured to receive the document data input by the document processing apparatus; and

a registration unit configured to register the document data received by the receiving unit into the document management server.

14. The document management system according to claim 13, wherein the document processing apparatus comprises:

a reception unit configured to receive a job ticket;

an input unit configured to input the document data based on the job ticket received by the reception unit; and

a transmission unit configured to transmit the document data input by the input unit and the job ticket to the job processing server.

15. The document management system according to claim 12, wherein the acquiring unit acquires the information from the document management server.

16. A method for controlling a document processing apparatus which registers document data in a document management server, the method comprising:

generating the document data;

acquiring information about an input item necessary for registration of the document data into the document management server;

determining whether the document data is to be registered or to be temporarily registered into the document management server by determining whether the value for the input item necessary for the registration of the document data is input; and

performing control to transmit the document data with the value for the input item to the document management server and to request the document management server to complete the registration of the document data into the document management server when it is determined that the document data is to be registered into the document management server, and to transmit the document data to the document management server and to request the document management server to temporarily register the document data into the document management server when it is determined that the document data is to be temporarily registered into the document management server.

17. The method according to claim 16, wherein the information is acquired from the document management server.

20. A non-transitory computer readable storage medium storing a program for causing a computer to execute the method defined by claim 17.

18. A method for processing data in a document management system which comprises a document processing apparatus and a document management server, the method comprising:

at the document processing apparatus,

generating document data;

acquiring information about an input item necessary for registration of the document data into the document management server;

determining whether the document data is to be registered or to be temporarily registered into the document management server by determining whether the value for the input item necessary for the registration of the document data is input; and

performing control to transmit the document data with the value for the input item to the document management server and to request the document management server to complete the registration of the document data into the document management server when it is determined that the document data is to be registered into the document management server, and to transmit the document data to the document management server and to request the document management server to temporarily register the document data into the document management server when it is determined that the document data is to be temporarily registered into the document management server.

19. The method according to claim 18, wherein the information is acquired from the document management server.

21. A non-transitory computer readable storage medium storing a program for causing a computer to execute the method defined by claim 19.