Changes to documents are automatically summarized in electronic messages

• US 8,965,983 B2
• Filed: 05/06/2011
• Issued: 02/24/2015
• Est. Priority Date: 05/06/2011
• Status: Active Grant

• Current Assignee: Microsoft Technology Licensing LLC (Microsoft Corporation)
• Original Assignee: Microsoft Technology Licensing LLC (Microsoft Corporation)
• Inventors: Costenaro, Daniel Paul, Brown, Jedidiah
• Primary Examiner(s): Shin, Kyung H
• Application Number:
  US13/102,431
• Publication Number:
  US 20120284344A1
• Time in Patent Office: 1,390 Days
• Field of Search: 709/206, 715/230, 715/253, 715/255, 715/732, 715/751, 705/34, 705/311
• US Class Current: 709/206
• CPC Class Codes: G06F 40/169 Annotation, e.g. comment data or footnotes
• CPC Class Codes: G06F 40/197 Version control for software G06F8/71
• CPC Class Codes: G06Q 10/10 Office automation; Time management

Abstract

Changes made to a document are automatically summarized within an electronic message. The changes may be made to a document that is being collaborated on. For example, the document may be an attachment to an electronic message, a link to a shared document that is contained within the electronic message and/or a document that is being shared between a different users. The document may be any type of file to which changes/comments are made, such as word processing documents, spreadsheets, slides, and the like. A reviewer may make many different types of changes to the document (e.g. deleting/adding content, adding comments, and the like). After making any changes to the document, a summary of the changes is automatically inserted into an electronic message that is then sent to one or more recipients. Live information relating to the document may also be displayed with one or more electronic messages.

Claims

1. A method for summarizing changes to a document within an electronic message, comprising:

determining changes that are made to a document;

automatically creating a summary of the changes that are made to the document that includes live summary information comprising reviewers currently reviewing the document, one of editors currently editing the document or editors who have edited the document, and one of who has approved the document or who needs to approve the document, wherein the live information is automatically updated when the live information changes;

creating an electronic message that includes the summary of the changes made to the document including the live information for display with the electronic message;

sending the electronic message to at least one recipient; and

updating the live summary information including information associated with;

the reviewers currently reviewing the document and a review stage of the document, the one of editors currently editing the document or editors who have edited the document, and the one of who has approved the document or who needs to approve the document after sending the electronic message such that updated live summary information is displayed with the display of the electronic message on a display that is associated with the at least one recipient.

2. The method of claim 1, further comprising receiving an electronic message that includes the document as an attachment.

3. The method of claim 2, wherein creating the electronic message comprises creating a reply to the received electronic message that includes the summary of the changes.

4. The method of claim 1, wherein creating the summary of the changes comprises determining a number of changes made to the document and when the number of changes to the document is below a first threshold including each non-formatting change within the summary and when the number of changes to the document is above the first threshold including a statistical representation of the changes within the summary.

5. The method of claim 1, wherein determining changes that are made to the document comprises storing each of the changes in response to the change as they are being made to the document.

6. The method of claim 1, wherein creating the summary comprises creating an editable table including the changes that is inserted into a body of the electronic message before it sent.

7. The method of claim 6, wherein the summary includes a comment area that is used to enter a comment relating to a corresponding change in the summary.

8. The method of claim 1, wherein creating the summary comprises including a predetermined amount of content of the document before each change and after each change and indicating changes within the summary of the change.

9. The method of claim 1, further comprising creating a summary of live information that is displayed next to a display of an unopened message and is automatically updated when the live information changes.

10. A computer-readable storage medium, excluding a signal, storing computer-executable instructions for summarizing changes to an attachment of electronic messages, comprising:

receiving an electronic message that includes an attached document;

determining changes that are made to the attached document;

automatically creating a summary of the changes that are made to the document;

creating an electronic message that includes the summary of the changes made to the document and live summary information for display with the electronic message that is automatically updated when the live information changes, wherein the live summary information includes reviewers currently reviewing the document, one of editors currently editing the document or editors who have edited the document, and one of who has approved the document or who needs to approve the document;

sending the electronic message to at least one recipient; and

updating the live summary information including information associated with;

the reviewers currently reviewing the document and a review stage of the document, the one of editors currently editing the document or editors who have edited the document, and the one of who has approved the document or who needs to approve the document after sending the electronic message such that updated live summary information is displayed with the display of the electronic message on a display that is associated with the at least one recipient.

11. The computer-readable storage medium of claim 10, further comprising displaying live information that is displayed with a display of an unopened electronic message that is automatically updated when the live information changes.

12. The computer-readable storage medium of claim 10, wherein creating the summary of the changes comprises determining a number of changes made to the document and creating summary change sections based at least in part on the number of changes.

13. The computer-readable storage medium of claim 10, wherein determining changes that are made to the document comprises storing each of the changes in response to the change as they are being made to the document.

14. The computer-readable storage medium of claim 10, wherein creating the summary comprises creating an editable table including the changes and a comment area.

15. The computer-readable storage medium of claim 10, wherein creating the summary comprises including a predetermined amount of content of the document before each change and after each change and indicating changes within the summary of the change.

16. The computer-readable storage medium of claim 10, wherein creating the summary comprises including a location within the document for each of the changes that are included within the summary.

17. A system for summarizing changes to an attachment of electronic messages, comprising:

a network connection that is configured to connect to a network;

a processor, memory, and a computer-readable storage medium;

an operating environment stored on the computer-readable storage medium, excluding a signal, and executing on the processor;

a messaging application that receives an electronic message including an attachment; and

a summary manager operating in conjunction with the operating environment that is configured to perform actions comprising;

determining changes that are made to the attachment;

automatically creating a summary of the changes that are made to the attachment;

creating a summary of live information that is included within an electronic message that is automatically updated when the live information changes, wherein the live information includes reviewers currently reviewing the document, one of editors currently editing the document or editors who have edited the document, and one of who has approved the document or who needs to approve the document;

inserting the summary of the changes and the summary of live information within the electronic message for display with the electronic message;

sending the electronic message to at least one recipient; and

updating the summary of live information including information associated with;

the reviewers currently reviewing the document and a review stage of the document, the one of editors currently editing the document or editors who have edited the document, and the one of who has approved the document or who needs to approve the document after sending the electronic message such that updated live summary information is displayed with the display of the electronic message on a display that is associated with the at least one recipient.

18. The system of claim 17, wherein creating the summary of the live information comprises determining at least one of:

users who are currently reviewing the document, users assigned to the document, and a current state of review.

19. The system of claim 17, wherein determining changes that are made to the document comprises storing each of the changes in response to the change as they are being made to the document.

20. The system of claim 17, wherein creating the summary comprises including a location within the document for each of the changes that are included within the summary and a comment area.