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Electronic content management workflow

  • US 9,223,528 B2
  • Filed: 07/30/2013
  • Issued: 12/29/2015
  • Est. Priority Date: 07/30/2013
  • Status: Expired due to Fees
First Claim
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1. A method for managing an electronic document (ED) using an electronic content management (ECM) system, comprising:

  • receiving, by the ECM system, a submission comprising the ED;

    generating an archived document corresponding to the ED;

    storing, by the ECM system, the ED and the archived document;

    distributing, by the ECM system, the archived document to a plurality of users including a first user having access rights to the ED and a second user not having rights access to the ED;

    receiving, by the ECM system and from the first user, a first request for the ED; and

    sending, by the ECM system, the ED to the first user in response to the first user having access rights to the ED;

    generating, in response to receiving the submission, a unique identifier (MD) and a mapping linking the UID to the ED;

    inserting a symbol corresponding to the UID into the ED, wherein the archived document comprises the symbol;

    extracting the UID from the first request;

    identifying, by the ECM system, the ED based on the UID extracted from the first request and the mapping;

    receiving a submission comprising a revised version of the ED from the first user, wherein the revised version of the ED comprises the symbol;

    identifying, based on the symbol in the revised version, the mapping;

    updating the mapping to link the UID to the revised version of the ED;

    receiving, from a multifunction printer (MFP) operated by the second user and after updating the mapping, a second request comprising the UID, wherein the second request is generated by the MFP after the second user scans a hardcopy of the archived document corresponding to the ED;

    identifying, by the ECM system and based on the mapping and the UID, an archived document corresponding to the revised version of the ED; and

    sending the archived document corresponding to the revised version of the ED to the MFP for printing.

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