Electronic content management workflow
First Claim
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1. A method for managing an electronic document (ED) using an electronic content management (ECM) system, comprising:
- receiving, by the ECM system, a submission comprising the ED;
generating an archived document corresponding to the ED;
storing, by the ECM system, the ED and the archived document;
distributing, by the ECM system, the archived document to a plurality of users including a first user having access rights to the ED and a second user not having rights access to the ED;
receiving, by the ECM system and from the first user, a first request for the ED; and
sending, by the ECM system, the ED to the first user in response to the first user having access rights to the ED;
generating, in response to receiving the submission, a unique identifier (MD) and a mapping linking the UID to the ED;
inserting a symbol corresponding to the UID into the ED, wherein the archived document comprises the symbol;
extracting the UID from the first request;
identifying, by the ECM system, the ED based on the UID extracted from the first request and the mapping;
receiving a submission comprising a revised version of the ED from the first user, wherein the revised version of the ED comprises the symbol;
identifying, based on the symbol in the revised version, the mapping;
updating the mapping to link the UID to the revised version of the ED;
receiving, from a multifunction printer (MFP) operated by the second user and after updating the mapping, a second request comprising the UID, wherein the second request is generated by the MFP after the second user scans a hardcopy of the archived document corresponding to the ED;
identifying, by the ECM system and based on the mapping and the UID, an archived document corresponding to the revised version of the ED; and
sending the archived document corresponding to the revised version of the ED to the MFP for printing.
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Abstract
A method for managing an electronic document (ED) using an electronic content management (ECM) system. The method includes: receiving, by the ECM system, a submission having the ED; generating an archived document corresponding to the ED; storing, by the ECM system, the ED and the archived document; distributing, by the ECM system, the archived document to multiple users including a first user and a second user; receiving, by the ECM system and from the first user, a first request for the ED; sending, by the ECM system, the ED to the first user in response to the first user having access rights to the ED.
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Citations
12 Claims
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1. A method for managing an electronic document (ED) using an electronic content management (ECM) system, comprising:
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receiving, by the ECM system, a submission comprising the ED; generating an archived document corresponding to the ED; storing, by the ECM system, the ED and the archived document; distributing, by the ECM system, the archived document to a plurality of users including a first user having access rights to the ED and a second user not having rights access to the ED; receiving, by the ECM system and from the first user, a first request for the ED; and sending, by the ECM system, the ED to the first user in response to the first user having access rights to the ED; generating, in response to receiving the submission, a unique identifier (MD) and a mapping linking the UID to the ED; inserting a symbol corresponding to the UID into the ED, wherein the archived document comprises the symbol; extracting the UID from the first request; identifying, by the ECM system, the ED based on the UID extracted from the first request and the mapping; receiving a submission comprising a revised version of the ED from the first user, wherein the revised version of the ED comprises the symbol; identifying, based on the symbol in the revised version, the mapping; updating the mapping to link the UID to the revised version of the ED; receiving, from a multifunction printer (MFP) operated by the second user and after updating the mapping, a second request comprising the UID, wherein the second request is generated by the MFP after the second user scans a hardcopy of the archived document corresponding to the ED; identifying, by the ECM system and based on the mapping and the UID, an archived document corresponding to the revised version of the ED; and sending the archived document corresponding to the revised version of the ED to the MFP for printing. - View Dependent Claims (2, 3, 4, 5, 6, 7)
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8. A non-transitory computer readable medium (CRM) storing instructions for managing an electronic document (ED) using an electronic content management system (ECM), the instructions comprising functionality for:
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receiving, using the ECM system, a submission comprising the ED; generating an archived document corresponding to the ED; storing, using the ECM system, the ED and the archived document; distributing, by the ECM system, the archived document to a plurality of users including a first user having access rights to the ED and a second user not having rights access to the ED; receiving, using the ECM system and from the first user, a first request for the ED; and sending, using the ECM system, the ED to the first user in response to the first user having access rights to the ED; generating, in response to receiving the submission, a unique identifier (UID) and a mapping linking the UID to the ED; inserting a symbol corresponding to the UID into the ED, wherein the archived document comprises the symbol; extracting the UID from the first request; identifying, by the ECM system, the ED based on the UID extracted from the first request and the mapping; receiving a submission comprising a revised version of the ED from the first user, wherein the revised version of the ED comprises a symbol; identifying, based on the symbol in the revised version, the mapping; updating the mapping to link the UID to the revised version of the ED; receiving, from a multifunction printer (MFP) operated by the second user and after updating the mapping, a second request comprising the UID wherein the second request is generated by the MFP after the second user scans a hardcopy of the archived document corresponding to the ED; identifying, by the ECM system and based on the mapping and the UID, an archived document corresponding to the revised version of the ED; and sending the archived document corresponding to the revised version of the ED to the MFP for printing. - View Dependent Claims (9, 10, 11)
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12. An electronic content management (ECM) system for managing an electronic document (ED), comprising:
a processor that; generates an archived document corresponding to the ED; distributes the archived document to a plurality of users including a first user having access rights to the ED and a second user not having rights access to the ED; receives, from the first user, a first request for the ED; sends the ED to the first user in response to the first user having access rights to the ED; generates, in response to receiving a submission comprising the ED, a unique identifier (UID) and a mapping linking the UID to the ED; inserts a symbol corresponding to the UID into the ED, wherein the archived document comprises the symbol; extracts the UID from the first request; identifies the ED based on the UID extracted from the first request and the mapping; receives a submission comprising a revised version of the ED from the first user, wherein the revised version of the ED comprises the symbol; identifies, based on the symbol in the revised version, the mapping; updates the mapping to link the UID to the revised version of the ED; receives, from a multifunction printer (MFP) operated by the second user and after updating the mapping, a second request comprising the UID wherein the second request is generated by the MFP after the second user scans a hardcopy of the archived document corresponding to the ED; identifies, based on the mapping and the UID, an archived document corresponding to the revised version of the ED; and sends the archived document corresponding to the revised version of the ED to the MFP for printing.
Specification