Source-to-processing file conversion in an electronic discovery enterprise system
First Claim
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1. A method for electronic communication file conversion in an enterprise-wide electronic data discovery system, the method comprising:
- creating, in a computing device memory, one or more custodian profiles comprising a history of storage locations used by the one or more custodians, wherein the history is automatically generated in response to monitoring the computer usage of the one or more custodians, wherein the storage locations are locations in which multiple files are stored, and wherein the storage locations comprise at least one of a personal computing device, an email account, network storage area, and shared drive, and wherein creating the one or more custodian profiles further comprises;
associating each individual custodian profile with an identifier of the custodian associated with the individual custodian profile; and
updating each individual custodian profile at regularly scheduled intervals based at least partially in response to determining the update is related to the identifier of the custodian associated with the individual custodian profile;
receiving, by a computer processing device, a data request to capture electronic data including electronic communication files for one or more custodians, wherein at least one of the electronic communication files is a meeting request, and wherein the electronic data is one or more compression scheme files;
determining, by a computing processing device, based on the one or more custodian profiles, one or more storage locations in which the one or more custodians stored the electronic data;
capturing the electronic data including electronic communication files from the one or more custodians based on the data request, wherein at least a portion of the electronic data is captured from the one or more storage locations determined;
storing, in computing device memory, the captured electronic data;
copying, by a computing device processor, the electronic data to a conversion server;
extracting the electronic communication files from the one or more compression scheme files;
automatically identifying, by a computing device processor, at least one of the electronic communication files as a meeting request;
determining, for each of the meeting requests, one or more task requests associated with the electronic communication files;
automatically determining, by a computing device processor, that file conversion is necessary for one or more of the electronic communication files;
automatically determining, by a computing device processor, a predetermined file format to which the electronic communication files will be converted, wherein the predetermined file format is a meeting appointment where the electronic communication file is a meeting request;
automatically converting, by a computing device processor, one or more of the electronic communication files to the predetermined file format, wherein converting the electronic communication files comprises re-formatting the electronic communication files, and wherein one or more of the meeting requests are converted to meeting appointments, wherein converting further comprises converting the one or more task requests to a file format compatible to be associated with the meeting appointment;
storing, in the computing device memory, the converted one or more electronic communication files;
removing the electronic communication files from the one or more compression scheme files based on the electronic communication files being converted;
determining whether the one or more compression scheme files are empty based on removing the electronic communication files;
removing, from memory, the one or more compression scheme files that are empty;
forward the compression scheme files that are not empty for quality control processing;
andoutputting, by a computing device processor, indices related to file conversion of the electronic communication files, wherein the indices include, a number of files undergoing format change, type of format change, number of email messages, number of other type entries, the number messages/entries undergoing form change, the type of form change, the number of email messages undergoing form change, and the number of appointments undergoing form change.
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Abstract
Embodiments of the invention relate to systems, methods, and computer program products for improved electronic discovery. Embodiments herein disclosed provide for an enterprise-wide e-discovery system that provides for source-to-processing file conversion of electronic communications and, in some embodiments, decryption of encrypted electronic communication entries for the purpose of efficiently processing data and supplying the electronic data to third party data analysis providers.
70 Citations
54 Claims
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1. A method for electronic communication file conversion in an enterprise-wide electronic data discovery system, the method comprising:
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creating, in a computing device memory, one or more custodian profiles comprising a history of storage locations used by the one or more custodians, wherein the history is automatically generated in response to monitoring the computer usage of the one or more custodians, wherein the storage locations are locations in which multiple files are stored, and wherein the storage locations comprise at least one of a personal computing device, an email account, network storage area, and shared drive, and wherein creating the one or more custodian profiles further comprises; associating each individual custodian profile with an identifier of the custodian associated with the individual custodian profile; and updating each individual custodian profile at regularly scheduled intervals based at least partially in response to determining the update is related to the identifier of the custodian associated with the individual custodian profile; receiving, by a computer processing device, a data request to capture electronic data including electronic communication files for one or more custodians, wherein at least one of the electronic communication files is a meeting request, and wherein the electronic data is one or more compression scheme files; determining, by a computing processing device, based on the one or more custodian profiles, one or more storage locations in which the one or more custodians stored the electronic data; capturing the electronic data including electronic communication files from the one or more custodians based on the data request, wherein at least a portion of the electronic data is captured from the one or more storage locations determined; storing, in computing device memory, the captured electronic data; copying, by a computing device processor, the electronic data to a conversion server; extracting the electronic communication files from the one or more compression scheme files; automatically identifying, by a computing device processor, at least one of the electronic communication files as a meeting request; determining, for each of the meeting requests, one or more task requests associated with the electronic communication files; automatically determining, by a computing device processor, that file conversion is necessary for one or more of the electronic communication files; automatically determining, by a computing device processor, a predetermined file format to which the electronic communication files will be converted, wherein the predetermined file format is a meeting appointment where the electronic communication file is a meeting request; automatically converting, by a computing device processor, one or more of the electronic communication files to the predetermined file format, wherein converting the electronic communication files comprises re-formatting the electronic communication files, and wherein one or more of the meeting requests are converted to meeting appointments, wherein converting further comprises converting the one or more task requests to a file format compatible to be associated with the meeting appointment; storing, in the computing device memory, the converted one or more electronic communication files; removing the electronic communication files from the one or more compression scheme files based on the electronic communication files being converted; determining whether the one or more compression scheme files are empty based on removing the electronic communication files; removing, from memory, the one or more compression scheme files that are empty; forward the compression scheme files that are not empty for quality control processing; and outputting, by a computing device processor, indices related to file conversion of the electronic communication files, wherein the indices include, a number of files undergoing format change, type of format change, number of email messages, number of other type entries, the number messages/entries undergoing form change, the type of form change, the number of email messages undergoing form change, and the number of appointments undergoing form change. - View Dependent Claims (2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20)
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21. An apparatus for electronic communication file conversion in an enterprise-wide electronic data discovery system, the apparatus comprising:
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a computing platform including at least one processor and a memory; and an electronic communication file conversion module stored in the memory, executable by the at least one processor and configured to; create one or more custodian profiles comprising a history of storage locations used by the one or more custodians, wherein the history is automatically generated in response to monitoring the computer usage of the one or more custodians, wherein the storage locations are locations in which multiple files are stored, and wherein the storage locations comprise at least one of a personal computing device, an email account, network storage area, and shared drive, and wherein creating the one or more custodian profiles further comprises; associating each individual custodian profile with an identifier of the custodian associated with the individual custodian profile; and updating each individual custodian profile at regularly scheduled intervals based at least partially in response to determining the update is related to the identifier of the custodian associated with the individual custodian profile; receive a data request to capture electronic data including electronic communication files for a plurality of enterprise-wide custodians, wherein at least one of the electronic communication files is a meeting request, and wherein the electronic data is one or more compression scheme files; determine based on the one or more custodian profiles, one or more storage locations in which the one or more custodians stored the electronic data; receive, from the one or more storage locations, a copy of electronic data captured from enterprise-wide custodians, wherein the electronic data includes electronic communication files and wherein the module includes, a file type identification application configured to automatically identify at least one of the electronic communication files as a meeting request, one or more file type-specific conversion applications configured to automatically determine that file conversion is necessary for one or more of the electronic communication files and automatically determine a predetermined file format to which the electronic communication files will be converted, wherein the predetermined file format is a meeting appointment where the electronic communication file is a meeting request, wherein converting the electronic communication files comprises re-formatting the electronic communication files, and wherein one or more of the meeting requests are converted into meeting appointments; one or more file handling modules to remove the electronic communication files from the one or more compression scheme files based on the electronic communication files being converted, determining whether the one or more compression scheme files are empty based on removing the electronic communication files, removing, from memory, the one or more compression scheme files that are empty, and forwarding the compression scheme files that are not empty for quality control processing; and one or more processing indices modules configure to output indices related to file conversion of one or more electronic communication files, wherein the indices include one or more of number of file types, number of files undergoing format change, type of format change, number of email messages, number of other type entries, the number messages/entries undergoing form change, the type of form change, the number of email messages undergoing form change, and the number of appointments undergoing form change. - View Dependent Claims (22, 23, 24, 25, 26, 27, 28, 29, 30, 31, 32, 33, 34, 35, 36, 37)
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38. A computer program product comprising:
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a non-transitory computer-readable medium of a computing device, wherein the computing device comprises one or more processors for executing instruction code stored within the non-transitory computer-readable medium, and wherein the non-transitory computer readable medium comprises; a first set of codes for causing a computer to create one or more custodian profiles comprising a history of storage locations used by the one or more custodians, wherein the history is automatically generated in response to monitoring the computer usage of the one or more custodians, wherein the storage locations are locations in which multiple files are stored, and wherein the storage locations comprise at least one of a personal computing device, an email account, network storage area, and shared drive, and wherein creating the one or more custodian profiles further comprises; associating each individual custodian profile with an identifier of the custodian associated with the individual custodian profile; and updating each individual custodian profile at regularly scheduled intervals based at least partially in response to determining the update is related to the identifier of the custodian associated with the individual custodian profile; a second set of codes for causing a computer to receive a data request to capture electronic data including electronic communication files for a plurality of custodians, wherein at least one of the electronic communication files is a meeting request, and wherein the electronic data is one or more compression scheme files; a third set of codes for causing a computer determine based at least partially on the one or more custodian profiles, one or more storage locations in which the one or more custodians stored the electronic data; a fourth set of codes for causing a computer to capture the electronic data including electronic communication files from the plurality of custodians based on the data request, wherein at least a portion of the electronic data is captured from the one or more storage locations determined; a fifth set of codes for causing a computer to store the captured electronic data; a sixth set of codes for causing a computer to copy the electronic data to a conversion server; a seventh set of codes for extracting the electronic communication files from the one or more compression scheme files; an eighth set of codes for causing a computer to automatically identify at least one of the electronic communication files as a meeting request; a ninth of codes for determining, for each of the meeting requests, one or more task requests with the electronic communication files; a tenth set of codes for causing a computer to automatically determine that file conversion is necessary for one or more of the electronic communication files; an eleventh set of codes for causing a computer to automatically determine a predetermined file format to which the electronic communication files will be converted, wherein the predetermined file format is a meeting appointment where the electronic communication file is a meeting request; a twelfth set of codes for causing a computer to automatically convert one or more of the electronic communication files to the predetermined file format wherein converting the electronic communication files comprises re-formatting the electronic communication files, and wherein the tenth set of codes is configured to cause the computer to automatically convert meeting requests to meeting appointments, wherein converting further comprises converting the one or more task requests to a file format compatible to be associated with the meeting appointment; a thirteenth set of codes for causing a computer to store the converted one or more electronic communication files; a fourteenth set of codes for causing a computer to remove the electronic communication files from the one or more compression scheme files based on the electronic communication files being converted; a fifteenth set of codes for causing a computer to determine whether the one or more compression scheme files are empty based on removing the electronic communication files; a sixteenth set of codes for causing a computer to remove, from memory, the one or more compression scheme files that are empty; a seventeenth set of codes for causing a computer to forward the compression scheme files that are not empty for quality control processing; and an eighteenth set of codes for causing a computer to output indices related to file conversion of the electronic communication files, wherein the indices include, a number of files undergoing format change, type of format change, number of email messages, number of other type entries, the number messages/entries undergoing form change, the type of form change, the number of email messages undergoing form change, and the number of appointments undergoing form change. - View Dependent Claims (39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 50, 51, 52, 53, 54)
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Specification