Electronic document retrieval and reporting using intelligent advanced searching

• US 9,348,917 B2
• Filed: 01/31/2014
• Issued: 05/24/2016
• Est. Priority Date: 01/31/2014
• Status: Active Grant

• Current Assignee: Ricoh Company Limited
• Original Assignee: Ricoh Company Limited
• Inventors: Motoyama, Tetsuro, Hong, Jiang, Lin, Candice, Pan, Pingping, Wu, Yuwen
• Primary Examiner(s): Dang, Thanh-Ha
• Application Number:
  US14/170,505
• Publication Number:
  US 20150220638A1
• Time in Patent Office: 844 Days
• Field of Search: 707/722
• US Class Current: 1/1
• CPC Class Codes: G06F 16/332 Query formulation
• CPC Class Codes: G06F 16/3325 Reformulation based on results of preceding query
• CPC Class Codes: G06F 16/9032 Query formulation
• CPC Class Codes: G06F 16/951 Indexing; Web crawling techniques
• CPC Class Codes: G06F 3/0482 Interaction with lists of selectable items, e.g. menus
• CPC Class Codes: G06F 3/04847 Interaction techniques to control parameter settings, e.g. interaction with sliders or dials

Abstract

An approach is provided for retrieving electronic documents. The approach provides a Web-based graphical user interface that allows users to construct complex queries that include Boolean clauses, proximity clauses and/or keyword phrases, without requiring the users to have a working knowledge of query languages. The Web-based graphical user interface also allows users to specify a semantic meaning for one or more search terms. The approach also allows users to generate various reports for search results. Various filters may be applied to manage the amount of reporting data and semantic meanings may be applied to increase relevancy. A time cost estimator provides an estimated review time for search results. Also included are approaches for using the results of simple searches to perform advanced searches, for estimating the cost and/or time for reviewing search results and for performing tagging analysis and for using logical custodians.

Claims

1. One or more non-transitory computer-readable media storing instructions which, when processed by one or more processors, cause:

a Web application generating and transmitting to a client device over one or more networks, a first set of one or more Web pages which, when processed by a Web browser at the client device, provide a graphical user interface that allows a user to specify both a simple search query that includes one or more search query terms and when processed against a plurality of data items generates a set of search results, and an advanced search query that both includes more search query terms than the simple search query and when processed against the plurality of data items, generates the set of search results;

the Web application receiving the simple search query from the client device over the one or more networks and processing the simple search query against a plurality of data items to generate a set of search results;

the Web application constructing, based upon the simple search query and the set of search results, an advanced search query that both has more search query terms than the simple search query and when processed against the plurality of data items, generates the set of search results;

the Web application transmitting to the client device over the one or more networks, a second set of one or more Web pages which, when processed by the Web browser at the client device, provide a graphical user interface that displays the set of search results and a plurality of advanced search controls that are pre-selected to specify the search query terms included in the advanced search query.

2. The one or more non-transitory computer-readable media as recited in claim 1, wherein constructing, based upon the simple search query and the set of search results, an advanced search query that both has more search query terms than the simple search query and when processed against the plurality of data items, generates the set of search results includes constructing, based upon the simple search query and the set of search results, an advanced search query that has more search query terms than the simple search query, when processed against the plurality of data items generates the set of search results and specifies one or more of:

one or more custodians that correspond to the one or more search results from the first search results, one or more file types of the one or more search results from the first search results or one or more domains of the one or more search results from the first search results.

3. The one or more non-transitory computer-readable media as recited in claim 1, wherein constructing, based upon the simple search query and the set of search results, an advanced search query that both has more search query terms than the simple search query and when processed against the plurality of data items, generates the set of search results includes constructing, based upon the simple search query and the set of search results, an advanced search query that has more search query terms than the simple search query, when processed against the plurality of data items generates the set of search results and includes a proximity clause definition.

4. The one or more non-transitory computer-readable media as recited in claim 3, wherein the proximity clause definition includes two or more text words that appear within a specified distance of each other in each of the set of search results.

5. The one or more non-transitory computer-readable media as recited in claim 3, wherein the Web application:

generates two or more candidate proximity clause definitions that each includes two or more text words that appear within a specified distance of each other in each of the set of search results, and

the graphical user interface that displays the advanced search query and allows the user to change one or more of the search query terms in the advanced search query displays the two or more candidate proximity clause definitions and allows a user to select one or more candidate proximity clause definitions from the two or more candidate proximity clause definitions.

6. The one or more non-transitory computer-readable media as recited in claim 1, wherein the graphical user interface that displays the advanced search query allows the user to specify one or more of:

one or more custodians, one or more file types, one or more domains, a proximity clause definition, a Boolean clause or one or more keyword phrases.

7. The one or more non-transitory computer-readable media as recited in claim 1, wherein:

the Web application receives data that indicates a user de-selection of a particular advanced search control that corresponds to a particular search query term included in the advanced search query, and

in response to the Web application receiving the data that indicates a user de-selection of a particular advanced search control that corresponds to a particular search query term included in the advanced search query, the Web application generating and transmitting to the client device over the one or more networks, a third set of one or more Web pages which, when processed by the Web browser at the client device, visually indicate to the user that one or more search results from the set of search results that satisfy the particular search query term have been removed from the set of search results.

8. An apparatus comprising:

one or more processors; and

one or more memories communicatively coupled to the one or more processors and storing instructions which, when processed by one or more processors, cause;

a Web application generating and transmitting to a client device over one or more networks, a first set of one or more Web pages which, when processed by a Web browser at the client device, provide a graphical user interface that allows a user to specify both a simple search query that includes one or more search query terms and when processed against a plurality of data items generates a set of search results, and an advanced search query that both includes more search query terms than the simple search query and when processed against the plurality of data items, generates the set of search results;

the Web application receiving the simple search query from the client device over the one or more networks and processing the simple search query against a plurality of data items to generate a set of search results;

the Web application constructing, based upon the simple search query and the set of search results, an advanced search query that both has more search query terms than the simple search query and when processed against the plurality of data items, generates the set of search results;

the Web application transmitting to the client device over the one or more networks, a second set of one or more Web pages which, when processed by the Web browser at the client device, provide a graphical user interface that displays the set of search results and a plurality of advanced search controls that are pre-selected to specify the search query terms included in the advanced search query.

9. The apparatus as recited in claim 8, wherein constructing, based upon the simple search query and the set of search results, an advanced search query that both has more search query terms than the simple search query and when processed against the plurality of data items, generates the set of search results includes constructing, based upon the simple search query and the set of search results, an advanced search query that has more search query terms than the simple search query, when processed against the plurality of data items generates the set of search results and specifies one or more of:

one or more custodians that correspond to the one or more search results from the first search results, one or more file types of the one or more search results from the first search results or one or more domains of the one or more search results from the first search results.

10. The apparatus as recited in claim 8, wherein constructing, based upon the simple search query and the set of search results, an advanced search query that both has more search query terms than the simple search query and when processed against the plurality of data items, generates the set of search results includes constructing, based upon the simple search query and the set of search results, an advanced search query that has more search query terms than the simple search query, when processed against the plurality of data items generates the set of search results and includes a proximity clause definition.

11. The apparatus as recited in claim 10, wherein the proximity clause definition includes two or more text words that appear within a specified distance of each other in each of the set of search results.

12. The apparatus as recited in claim 10, wherein the Web application:

generates two or more candidate proximity clause definitions that each includes two or more text words that appear within a specified distance of each other in each of the set of search results, and

the graphical user interface that displays the advanced search query and allows the user to change one or more of the search query terms in the advanced search query displays the two or more candidate proximity clause definitions and allows a user to select one or more candidate proximity clause definitions from the two or more candidate proximity clause definitions.

13. The apparatus as recited in claim 8, wherein the graphical user interface that displays the advanced search query allows the user to specify one or more of:

one or more custodians, one or more file types, one or more domains, a proximity clause definition, a Boolean clause or one or more keyword phrases.

14. The apparatus as recited in claim 8, wherein:

the Web application receives data that indicates a user de-selection of a particular advanced search control that corresponds to a particular search query term included in the advanced search query, and

in response to the Web application receiving the data that indicates a user de-selection of a particular advanced search control that corresponds to a particular search query term included in the advanced search query, the Web application generating and transmitting to the client device over the one or more networks, a third set of one or more Web pages which, when processed by the Web browser at the client device, visually indicate to the user that one or more search results from the set of search results that satisfy the particular search query term have been removed from the set of search results.

15. A computer-implemented method comprising:

a Web application generating and transmitting to a client device over one or more networks, a first set of one or more Web pages which, when processed by a Web browser at the client device, provide a graphical user interface that allows a user to specify both a simple search query that includes one or more search query terms and when processed against a plurality of data items generates a set of search results, and an advanced search query that both includes more search query terms than the simple search query and when processed against the plurality of data items, generates the set of search results;

the Web application receiving the simple search query from the client device over the one or more networks and processing the simple search query against a plurality of data items to generate a set of search results;

the Web application constructing, based upon the simple search query and the set of search results, an advanced search query that both has more search query terms than the simple search query and when processed against the plurality of data items, generates the set of search results;

the Web application transmitting to the client device over the one or more networks, a second set of one or more Web pages which, when processed by the Web browser at the client device, provide a graphical user interface that displays the set of search results and a plurality of advanced search controls that are pre-selected to specify the search query terms included in the advanced search query.

16. The computer-implemented method as recited in claim 15, wherein constructing, based upon the simple search query and the set of search results, an advanced search query that both has more search query terms than the simple search query and when processed against the plurality of data items, generates the set of search results includes constructing, based upon the simple search query and the set of search results, an advanced search query that has more search query terms than the simple search query, when processed against the plurality of data items generates the set of search results and specifies one or more of:

one or more custodians that correspond to the one or more search results from the first search results, one or more file types of the one or more search results from the first search results or one or more domains of the one or more search results from the first search results.

17. The computer-implemented method as recited in claim 15, wherein constructing, based upon the simple search query and the set of search results, an advanced search query that both has more search query terms than the simple search query and when processed against the plurality of data items, generates the set of search results includes constructing, based upon the simple search query and the set of search results, an advanced search query that has more search query terms than the simple search query, when processed against the plurality of data items generates the set of search results and includes a proximity clause definition.

18. The computer-implemented method as recited in claim 17, wherein the proximity clause definition includes two or more text words that appear within a specified distance of each other in each of the set of search results.

19. The computer-implemented method as recited in claim 17, wherein the Web application:

generates two or more candidate proximity clause definitions that each includes two or more text words that appear within a specified distance of each other in each of the set of search results, and

the graphical user interface that displays the advanced search query and allows the user to change one or more of the search query terms in the advanced search query displays the two or more candidate proximity clause definitions and allows a user to select one or more candidate proximity clause definitions from the two or more candidate proximity clause definitions.

20. The computer-implemented method as recited in claim 15, wherein:

the Web application receives data that indicates a user de-selection of a particular advanced search control that corresponds to a particular search query term included in the advanced search query, and

in response to the Web application receiving the data that indicates a user de-selection of a particular advanced search control that corresponds to a particular search query term included in the advanced search query, the Web application generating and transmitting to the client device over the one or more networks, a third set of one or more Web pages which, when processed by the Web browser at the client device, visually indicate to the user that one or more search results from the set of search results that satisfy the particular search query term have been removed from the set of search results.