Construction payment management system and method with document exchange features

• US 9,460,441 B2
• Filed: 04/03/2008
• Issued: 10/04/2016
• Est. Priority Date: 06/29/2004
• Status: Active Grant

• Current Assignee: Textura LLC (Oracle Corporation)
• Original Assignee: Textura LLC (Oracle Corporation)
• Inventors: Allin, Patrick J., Cherry, Charles C., Eichhorn, William H., Niden, Howard
• Primary Examiner(s): Gart, Matthew
• Assistant Examiner(s): PARIKH, HARSHAD R
• Application Number:
  US12/061,805
• Publication Number:
  US 20080281735A1
• Time in Patent Office: 3,106 Days
• Field of Search: 705/34, 705/44
• US Class Current: 1/1
• CPC Class Codes: G06Q 10/06 Resources, workflows, human or project management; Enterprise or organisation planning; Enterprise or organisation modelling
• CPC Class Codes: G06Q 20/04 Payment circuits
• CPC Class Codes: G06Q 20/042 characterized in that the payment protocol involves at least one cheque
• CPC Class Codes: G06Q 20/10 specially adapted for electronic funds transfer [EFT] systems; specially adapted for home banking systems
• CPC Class Codes: G06Q 20/102 Bill distribution or payments
• CPC Class Codes: G06Q 20/40 Authorisation, e.g. identification of payer or payee, verification of customer or shop credentials; Review and approval of payers, e.g. check credit lines or negative lists
• CPC Class Codes: G06Q 30/00 Commerce
• CPC Class Codes: G06Q 30/04 Billing or invoicing
• CPC Class Codes: G06Q 40/00 Finance; Insurance; Tax strategies; Processing of corporate or income taxes
• CPC Class Codes: G06Q 40/02 Banking, e.g. interest calculation or account maintenance credit or loans G06Q40/03
• CPC Class Codes: G06Q 40/10 Tax strategies
• CPC Class Codes: G06Q 40/12 Accounting

Abstract

Systems and methods for managing a construction payment process. One construction of the system includes a computer readable memory and a software enabled user interface. A process is configured to display to a payee via the user interface an electronic notification of a pending payment and a request for an electronically signed document such as a lien waiver. The processor of this construction is further configured to receive the electronically signed document, store it to a computer readable memory, and initiate payment. In some constructions, the processor is further configured to display the electronically signed document to the payer only after payment has been initiated. In some constructions, the processor is further configured to verify that requirements are fulfilled before initiating payment.

Claims

1. A computer-implemented method of effectuating a payment related to a construction project using a construction payment management system including a computer readable memory storing a plurality of modules executed by an application server, wherein the plurality of modules can be selectively activated for the construction project, the method comprising:

creating, by the application server, a project record associated with the construction project on a computer readable medium;

creating, by the application server, a payee user record for a payee on the computer readable medium and associating the payee user record with the project record, the payee user record having a status;

creating, by the application server, a list of required documents on the computer readable medium in response to input from a payer through a first device communicating with the application server over at least one network and associating the list of required document with at least one of the project record and the payee user record, the list of required documents including one or more documents that must be provided by the payee for the construction project;

providing, by the application server, a user interface including a selection mechanism;

receiving, by the application server, a compliance module setting through the selection mechanism;

assigning, by the application server, the compliance module setting to at least one of the project record and the payee user record, the compliance module setting indicating

whether a compliance module is activated for the construction project and

whether a hold payment mode of the compliance module is activated for the construction project;

storing, by the application server, at least one electronic document submitted by the payee on the computer readable medium, wherein the at least one electronic document is included in the list of required documents and wherein the payee submits the at least one electronic document through a second device communicating with the application server over at least one communication network;

allowing, by the application server, the payer to access the stored at least one electronic document through the first device;

automatically monitoring, by the application server, the stored at least one electronic document and comparing the stored at least one electric document to the list of required documents;

automatically assigning, by the application server, the status of the payee user record to noncompliant when the stored at least one electronic document does not include each document included in the list of required documents;

automatically assigning, by the application server, the status of the payee user record to compliant when the stored at least one electronic document includes each document included in the list of required documents;

receiving, by the application server, a request for the payment to the payee;

in response to receiving the request for the payment, automatically generating, by the application server, an unsigned lien waiver document and automatically transmitting, by the application server, the unsigned lien waiver document to the payee through the second device;

receiving, by the application server, an electronic signature for the unsigned lien waiver from the payee through the second device, automatically creating an electronically-signed version of the unsigned lien waiver document, and automatically storing the electronically-signed version of the unsigned lien waiver document to an electronic holding bin;

after receiving the electronic signature, automatically determining, by the application server, the stored compliance module setting and the status of the payee user record;

upon determining that the compliance module setting indicates that the compliance module is not activated for the construction project, automatically initiating, by the application server, the payment to the payee;

upon determining that the compliance module setting indicates that the compliance module is activated for the construction project and that the hold payment mode of the compliance module is not activated for the construction project, automatically initiating, by the application server, the payment to the payee;

upon determining that the compliance module setting indicates that the compliance module is activated for the construction project, that the hold payment mode of the compliance module is activated for the construction project, and that the status of the payee user record is compliant, automatically initiating, by the application server, the payment to the payee;

upon determining that the compliance module setting indicates that the compliance module is activated for the construction project, that the hold payment mode of the compliance module is activated for the construction project, and that the status of the payee user record is noncompliant, automatically holding, by the application server, the payment to the payee; and

after holding the payment, automatically initiating, by the application server, the payment after

automatically monitoring, by the application server, the stored at least one electronic document and comparing the stored at least one electric document to the list of required documents, and

automatically assigning, by the application server, the status of the payee user record to compliant when the stored at least one electronic document includes each document included in the list of required documents.

2. The method according to claim 1 further comprising creating a payment order prior to transmitting the unsigned lien waiver document.

3. The method according to claim 2, wherein the act of receiving the request for the payment includes receiving the request for the payment from the payee, and further comprising:

displaying the request for the payment to the payer; and

receiving an approval from the payer of the request for the payment,

wherein the act of creating a payment order is performed in response to receiving the approval of the request for the payment.

4. The method according to claim 1 further comprising releasing the signed lien waiver document to the payer only after the payment has been initiated.

5. The method according to claim 1 wherein the list of required documents includes at least one previously requested electronically signed document other than the signed lien waiver document.

6. The method according to claim 1 wherein receiving the request for the payment includes receiving, by the construction payment management system, an electronic invoice from the payee for work performed by the payee on the construction project.

7. The method according to claim 1 wherein the act of initiating the payment includes electronically communicating, by the construction payment management system, with an automated clearing house.

8. The method according to claim 1 wherein the act of initiating the payment includes automatically effectuating, by the construction payment management system, an electronic funds transfer.

9. The method according to claim 1 wherein the act of initiating the payment includes printing, by the construction payment management system, a check to be delivered to the payee.

10. The method according to claim 1 further comprising generating an electronic receipt document and transmitting the electronic receipt document to the payee.

11. The method according to claim 1 further comprising generating an electronic payment record and transmitting the electronic payment record to the payer.

12. The method according to claim 1 wherein the act of initiating the payment includes initiating the payment to the payee from a general contractor.

13. The method according to claim 1 wherein the payee is a subcontractor or a vendor of building materials.

14. The method of claim 1 further comprising:

displaying, by the construction payment management system, the unsigned lien waiver document to the payer at any time after the electronic signature has been submitted by the payee; and

displaying, by the construction payment management system, the electronically-signed version of the unsigned lien waiver document to the payer only after the payment is initiated to the payee.

15. The method of claim 1 further comprising receiving a plurality of module settings for the plurality of modules stored to the computer readable memory, each module setting indicating whether a respective module is activated for the construction project.

16. The method of claim 1, wherein assigning the compliance module setting includes

assigning the compliance module setting to all construction projects managed by the construction payment management system and associated with the first user.

17. The method of claim 1, wherein receiving the compliance module setting includes receiving the compliance module setting through the selection mechanism from a project manager for the construction project, wherein the project manager is one selected from a group consisting of a project architect, a project owner, and a general contractor.

18. The method of claim 1 further comprising displaying the list of required documents to the payee on a graphical user interface of the construction payment management system.

19. A construction payment management system comprising:

a software enabled user interface;

a processor; and

at least one computer readable memory storing instructions including instructions for a plurality of modules that can be selectively activated for a construction project managed by the construction payment management system, wherein the instructions, when executed by the processor, cause the construction payment management system to

create a project record for the construction project on the at least one computer readable memory,

create a payee user record for a payee on the at least one computer readable memory and associating the payee user record with the project record, the payee user record having a status,

create a list of required documents from the payee for the construction project on the at least one computer readable memory in response to input from a payer and associating the list of required documents with at least one of the project record and the payee user record, the list of required documents including one or more documents that must be provided by the payee for the construction project,

receive a compliance module setting via a selection mechanism included in the software enabled user interface,

assign the compliance module setting to at least one of the project record and the payee user record, the compliance module setting indicating

whether a compliance module is activated for the construction project and whether a hold payment mode of the compliance module is activated for the construction project,

store at least one electronic document submitted by the payee on the at least one computer readable memory, wherein the at least one electronic document is included in the list of required documents,

allow the payer to access the stored at least one electronic document,

automatically monitor the stored at least one electronic document and automatically compare the stored at least one electric document to the list of required documents,

automatically assign the status of the payee user record to noncompliant when the at least one stored electronic document does not include each document included in the list of required documents,

automatically assign the status of the payee user record to compliant when the at least one stored electronic document includes each document included in the list of required documents,

receive a request for a payment to the payee,

in response to receiving the request for the payment, automatically generate an unsigned lien waiver document and automatically transmit the unsigned lien waiver document to the payee,

receive an electronic signature for the unsigned lien waiver from the payee, automatically create an electronically-signed version of the unsigned lien waiver document, and automatically store the electronically-signed version of the unsigned lien waiver document to an electronic holding bin,

after receiving the electronic signature, automatically determine the compliance module setting and the status of the payee user record,

upon determining that the compliance module setting indicates that the compliance module is not activated for the construction project, automatically combine the payment to the payee with other payments associated with the construction project after receiving the electronic signature,

upon determining that the compliance module setting indicates that the compliance module is activated and that the hold payment mode of the compliance module is not activated for the construction project, automatically combine the payment to the payee with other payments associated with the construction project after receiving the electronic signature,

upon determining that the compliance module setting indicates that the compliance setting indicates that the compliance module is activated for the construction project, that the hold payment mode of the compliance module is activated for the construction project, and that the status of the payee user record is noncompliant, automatically hold the payment to the payee, and

after holding the payment to the payee, automatically initiate the payment to the payee after

automatically monitoring the stored at least one electronic document and comparing the stored at least one electronic document to the list of required documents, and

automatically assigning the status of the payee user record to compliant when the stored at least one electronic document includes each document included in the list of required documents.

20. The construction payment management system according to claim 19 wherein the instructions, when executed by the processor, further cause the construction payment management system to create a payment order before transmitting the unsigned lien waiver document.

21. The construction payment management system according to claim 20 wherein the instructions, when executed by the processor, cause the construction payment management system to receive the request for the payment by receiving the request for the payment from the payee via the software enabled user interface, and further cause the construction payment management system to:

display the request for the payment to the payer via the software enabled user interface; and

receive approval of the request for the payment from the payer via the user interface before creating the payment order.

22. The construction payment management system according to claim 19 wherein the instructions, when executed by the processor, further cause the software enabled user interface to be viewable on a display and editable through a keyboard, the display and the keyboard being remote from the processor.

23. The construction payment management system according to claim 19 wherein the instructions, when executed by the processor, further cause the software enabled user interface to be accessible on a plurality of networked computer terminals.

24. The construction payment management system according to claim 23 wherein the software enabled user interface is a web-based application accessible on a plurality of computer terminals connected to the Internet.

25. The construction payment management system according to claim 19 wherein the instructions, when executed by the processor, further cause the construction payment management system to display the electronically-signed version of the unsigned lien waiver document to the payer via the user interface only after the payment has been initiated.

26. The construction payment management system according to claim 19 wherein the instructions, when executed by the processor, cause the construction payment management system to receive the request for the payment by receiving an electronic invoice from the payee for work performed by the payee on the construction project.

27. The construction payment management system according to claim 19 further comprising a communication interface between the processor and an automated clearing house, wherein the instructions, when executed by the processor, cause the construction payment management system to initiate the payment by electronically communicating with the automated clearing house via the communication interface.

28. The construction payment management system according to claim 27 wherein the communication interface includes a telephone line.

29. The construction payment management system according to claim 27 wherein the communication interface includes an Internet connection.

30. The construction payment management system according to claim 19 further comprising an electronic interface between the processor and a bank, wherein the instructions, when executed by the processor, cause the construction payment management system to initiate the payment by requesting an electronic funds transfer at the bank.

31. The construction payment management system according to claim 19 further comprising a printer, wherein the instructions, when executed by the processor, cause the construction payment management system to initiate the payment by printing a check payable to the payee.

32. The construction payment management system according to claim 19 wherein the instructions, when executed by the processor, cause the construction payment management system to initiate the payment by displaying payment instructions to the payer via the software enabled user interface.

33. The construction payment management system according to claim 19 wherein the instructions, when executed by the processor, further cause the construction payment management system to generate an electronic receipt document and display the electronic receipt document to the payee via the software enabled user interface.

34. The construction payment management system according to claim 33 wherein the instructions, when executed by the processor, further cause the construction payment management system to store the electronic receipt in the at least one computer readable memory.

35. The construction payment management system according to claim 19 wherein the instructions, when executed by the processor, further cause the construction payment management system to generate an electronic payment record and display the electronic payment record to the payer via the software enabled user interface.

36. The construction payment management system according to claim 35 wherein the instructions, when executed by the processor, further cause the construction payment management system to store the electronic payment record in the at least one computer readable memory.

37. The construction payment management system of claim 19, wherein the instructions, when executed by the processor, further cause the construction payment management system to

display the unsigned lien waiver document to the payer at any time after the electronic signature has been submitted by the payee;

and

display the electronically-signed version of the un-signed lien waiver document to the payer only after the payment is initiated to the payee.

38. The construction payment management system of claim 19, wherein the instructions, when executed by the processor, further cause the construction payment management system to receive a plurality of module settings for the plurality of modules stored to the computer readable memory, each module setting indicating whether a respective module is activated for the construction project.

39. The construction payment management system of claim 19, wherein the instructions, when executed by the processor, cause the construction payment management system to receive the compliance module setting by receiving a default compliance module setting from a first user and applying the default compliance module setting for all construction projects managed by the construction payment management system and associated with the first user.

40. The construction payment management system of claim 19, wherein the instructions, when executed by the processor, cause the construction payment management system to receive the compliance module setting by receiving the compliance module setting from a project manager, wherein the project manager is one selected from a group consisting of a project architect, a project owner, and a general contractor.

41. The construction payment management system of claim 19, further comprising a graphical user interface, and wherein the instructions, when executed by the processor, further cause the construction payment management system to display the list of required documents to the payee on a graphical user interface of the construction payment management system.

42. The construction payment management system according to claim 19 wherein the payment is initiated to the payee from a general contractor.

43. The construction payment management system according to claim 19 wherein the payee is a subcontractor or a supply vendor.

44. The construction payment management system according to claim 19 wherein the list of required documents includes at least one previously requested electronically signed document other than the unsigned lien waiver document.

45. A construction payment management system comprising:

a software enabled user interface;

a processor; and

at least one computer readable memory storing instructions that, when executed by the processor, cause the construction payment management system to

display to a payee via the user interface an electronic notification of a pending payment and a request for a signed lien waiver document,

electronically receive the signed lien waiver document from the payee via the user interface, wherein the signed lien waiver includes an electronic signature,

store an unsigned lien waiver based on the signed lien waiver in a first memory location of the at least one computer readable memory;

store the signed lien waiver document in a second memory location of the at least one computer readable memory,

automatically provide a payer access to the unsigned lien waiver document stored in the first memory location of the at least one computer readable memory before the pending payment corresponding to the signed lien waiver document has been initiated,

automatically prevent access to the signed lien waiver document stored in the second memory location of the at least one computer readable memory until after the pending payment corresponding to the signed lien waiver document has been initiated,

receive confirmation via the user interface that the pending payment corresponding to the signed lien waiver document has been initiated, and

automatically provide the payer access to the signed lien waiver document stored in the second memory location of the at least one computer readable memory after receiving the confirmation.

46. The construction payment management system of claim 45, wherein the instructions, when executed by the processor, further cause the construction payment management system to automatically initiate the pending payment when the signed lien waiver document is stored in the second memory location of the at least one computer readable memory.

47. The construction payment management system of claim 46, wherein the instructions, when executed by the processor, further cause the construction payment management system to generate the unsigned lien waiver document by removing the electronic signature from the signed lien waiver document.

48. A computer implemented method of effectuating a payment in a construction project comprising:

electronically, with an application server, transmitting an electronic notification to a first device communicating with the application server over at least one communication network, the electronic notification informing a payee of a pending payment and requesting a signed lien waiver document from the payee;

receiving, with the application server, the signed lien waiver document from the payee through the first device, wherein the signed lien waiver includes an electronic signature;

storing, with the application server, an unsigned lien waiver based on the signed lien waiver in a first memory location of a computer readable memory;

storing, with the application server, the signed lien waiver document in a second memory location of the computer readable memory;

automatically providing, with the application server, a payer access to the unsigned lien waiver document stored in the first memory location of the computer readable memory through a second device communicating with the application server over at least one communication network before the pending payment corresponding to the signed lien waiver document has been initiated;

automatically preventing, with the application server, the payer from accessing the signed lien waiver document stored in the second memory location of the computer readable memory through the second device until after the pending payment corresponding to the signed lien waiver document has been initiated;

receiving, with the application server, confirmation that the pending payment corresponding to the signed lien waiver document has been initiated, and

automatically providing, with the application server, the payer access to the signed lien waiver document stored in the second memory location of the computer readable memory through the second device after receiving the confirmation that the pending payment has been initiated.

49. The method according to claim 48, further comprising initiating the pending payment by check.

50. The method according to claim 48, further comprising initiating the pending payment by wire transfer.

51. The method of claim 48 further comprising generating the unsigned lien waiver document by removing the electronic signature from the signed lien waiver document.