File management system, method and computer program

• US 9,471,592 B2
• Filed: 12/11/2013
• Issued: 10/18/2016
• Est. Priority Date: 12/12/2012
• Status: Active Grant

• Current Assignee: Hitachi Information & Telecommunication Engineering, Ltd. (Hitachi, Ltd.)
• Original Assignee: Hitachi Information & Telecommunication Engineering, Ltd. (Hitachi, Ltd.)
• Inventors: Koyama, Toshiaki, Yamagishi, Toyoki
• Primary Examiner(s): Moser, Bruce
• Application Number:
  US14/102,862
• Publication Number:
  US 20140164451A1
• Time in Patent Office: 1,042 Days
• US Class Current: 1/1
• CPC Class Codes: G06F 16/1824 implemented using Network-attached Storage [NAS] architecture distributed or networked storage systems G06F3/067; protocols for distributed storage of data in a network H04L67/1097
• CPC Class Codes: G06F 16/583 using metadata automatically derived from the content
• CPC Class Codes: G06F 16/5866 using information manually generated, e.g. tags, keywords, comments, manually generated location and time information
• CPC Class Codes: G06F 16/68 Retrieval characterised by using metadata, e.g. metadata not derived from the content or metadata generated manually
• CPC Class Codes: H04L 12/1831 Tracking arrangements for later retrieval, e.g. recording contents, participants activities or behavior, network status
• CPC Class Codes: H04M 3/42221 Conversation recording systems at the subscriber's set H04M1/656

Abstract

A file management system that provide a record file rapidly to a terminal, request source, by saving a record file to a storage device set at the local area, and to make it possible to refer it. A first device creates the record file and attribute information indicating the attribute about the record file, stores the record file in a first storage unit, and transmits the attribute information to the second device through the network. A second device receives the attribute information and the record file transmitted from the first device and stores them in a second storage unit. The terminal requests to acquire the record file based on the acquired attribute information to the first device or the second device. The first device or the second device transmits the record file requested to the terminal.

Claims

1. A file management system, comprising a first device and a second device, wherein the file management system, that:

transmits a record file, created by the first device, to the second device over a network, the record file including at least one of voice data and image data;

manages the record file in the second device; and

refers the record file according to a request from a terminal;

wherein the first device;

creates the record file,

creates attribute information indicating an attribute of the record file, the attribute information including identification information of the record file,

stores the record file and identification information identifying the record file in a first storage unit, and

transmits the record file and attribute information to the second device through the network;

wherein the second device is configured to;

receives the record file and attribute information transmitted from the first device through the network,

stores management information, the management information including the attribute information in a second storage unit,

stores the record file in the second storage unit, and

transmits the attribute information of the management information to a terminal according to an acquisition request from the terminal;

wherein the terminal is configured to transmit the acquisition request to acquire the record file, based on acquired attribute information, to the second device; and

wherein the second device which received the acquisition request, reads the record file from the second storage unit, and transmits the read record file to the terminal.

2. The file management system of claim 1,

wherein the first device comprises:

a record file creation unit that creates the record file;

an attribute file creation unit that creates an attribute file that includes;

the attribute information indicating the attribute of the record file and

the identification information of the record file,

the first storage unit that stores the record file under a condition that the record file is associated with the identification information, and

a transfer control unit that controls transfer of the record file and the attribute file to the second device;

wherein the second device comprises;

an attribute processing unit that acquires the attribute information of the attribute file,

a management unit that creates the management information that includes the attribute information processed by the attribute processing unit,

the second storage unit that stores the management information created by the management unit and the record file transmitted by the first device through the network; and

a reference processing unit that searches the management information stored in the second storage unit according to the request from the terminal, and transmits the attribute information related to the management information to the terminal; and

wherein the terminal displays information acquired from the management information searched by the reference processing unit on a display device, and transmits to the second device the acquisition request to acquire the record file corresponding to the attribute information selected by an input device among a plurality of attribute information displayed on the display device.

3. The file management system of claim 2,

wherein the second storage unit stores a management table managing the management information that includes:

the identification information that identifies the record file corresponding to the acquired attribute information,

an address that specifies a storage location in the second first storage unit in which the record file is stored, and

a reception flag indicating whether the record file is received; and

wherein the management unit registers to the management table the identification information, and the address acquired from the attribute information.

4. The file management system of claim 3,

wherein the management information comprises a local cash flag, corresponding to the record file, indicating whether the record file transmitted to the second device is stored in the first storage unit;

and

wherein when the terminal refers to the local cash flag associated with the selected attribute information, and the local cash flag indicates the record file is stored in the first storage unit, the terminal transmits the acquisition request for the record file to the first device.

5. The file management system of claim 3,

wherein the terminal displays a search screen of a plurality of items that includes the attribute information of the management information on the display device,

wherein the input device of the terminal selects at least one of the plurality of items of the search screen,

wherein the terminal transmits a search request for the selected items to the first device,

wherein the reference processing unit searches the management table for the selected items according to the search request, and transmits a search result to the terminal,

wherein the display device in the terminal displays the search result, and

wherein the input device in the terminal selects at least one item of the search result displayed on the display device.

6. The file management system of claim 5,

wherein the terminal transmits the acquisition request to the first device when the record file of an object of the acquisition request is stored in the second storage unit of the second device, and when the local cash flag indicates the record file of the object for the acquisition request is stored in the first storage unit.

7. The file management system of claim 1,

wherein the first device is communicatively connected to a telephone system for reception and response of telephone communication through a public telephone network, and

wherein the first device creates the record file generated in the telephone system and the attribute information related to the record file as the record file and the attribute information, respectively.

8. The file management system of claim 1,

wherein the record file stored in the first storage unit is transferred to the terminal according to the acquisition request from the terminal connected to the first device, and

wherein the record file is stored in the first storage unit after the record file is transmitted from the first device to the second device.

9. The file management system of claim 1, wherein the second device:

acquires a first attribute information as the attribute information acquired from the first device and a second attribute information related to the first attribute information from another device different from the first device, and

stores the first attribute information and the second attribute information in the second storage unit in response to the first attribute information and the second attribute information corresponding and is included in the management information.

10. A file management method, comprising:

transmitting a record file, created by a first device, to a second device over a network, the record file including at least one of voice data and image data;

managing the record file in the second device; and

referring the record file according to a request from a terminal;

wherein the first device;

creates the record file,

creates attribute information indicating an attribute of the record file, the attribute information including identification information of the record file,

stores the record file and identification information identifying the record file in a first storage unit, and

transmits the record file and attribute information to the second device through the network;

wherein the second device is configured to;

receives the record file and attribute information transmitted from the first device through the network,

stores management information, the management information including the attribute information in a second storage unit,

stores the record file in the second storage unit, and

transmits the attribute information of the management information to a terminal according to an acquisition request from the terminal;

wherein the terminal is configured to transmit the acquisition request to acquire the record file, based on acquired attribute information, to the second device; and

wherein the second device which received the acquisition request, reads the record file from the second storage unit, and transmits the read record file to the terminal.

11. The file management method of claim 10,

wherein the first device is communicatively connected to a telephone system for reception and response of telephone communication through a public telephone network, and creates a record voice file generated in the telephone system and the attribute information related to the record voice file as the record file and the attribute information related to the record file;

wherein the second device stores in the second storage unit attribute information including;

identification ID that identifies the record file,

a record start time that indicates a start time of a recording of the telephone call with a caller through the telephone system,

a record finish time that indicates a finish time of the recording,

a record time,

a source IP address and the destination IP address of the record file,

a call source telephone number,

a call destination telephone number,

a caller outside line telephone number,

an incoming telephone number, an extension telephone number,

an operator id that identifies an operator of the telephone system,

a customer identification information uniquely given to each customer of a service company whose business is dealing with customers,

a contract conclusion flag indicating a content of the telephone call is a conclusion of a contract with a customer, and

a complaint flag indicating a content of a customer'"'"'s call is a complaint; and

wherein the terminal searches the attribute information, and transmits the acquisition request for the record file according to a search result to the second device.

12. A file management method, comprising:

creating a record file that includes at least one of voice data and image data in a first device;

creating an attribute file that includes attribute information including identification information associated with the record file in the first device;

storing the record file associated with the identification information in a first storage unit of the first device;

transmitting the attribute file from the first device to a second device through a network;

transmitting the record file from the first device to the second device through the network;

creating management information that includes the attribute information acquired from the attribute file transmitted from the first device through the network;

storing in a second storage unit in the second device the management information and the record file; and

searching the management information stored in the second storage unit according to an acquisition request from a terminal connected to the second device and transmitting the attribute information related to the management information to the terminal;

displaying the attribute information on a display device of the terminal and transmitting the acquisition request for acquiring the record file corresponding to at least one attribute information selected by an input device among a plurality of attribute information displayed on the display device, to the second device;

reading out the record file stored in the second storage unit, according to the acquisition request transmitted from the terminal, and

transmitting the record file read out to the terminal.

13. A file management method, comprising:

transmitting a record file, created by a first device, to a second device over a network, the record file including at least one of voice data and image data;

managing the record file in the second device; and

referring the record file according to a request from a terminal;

wherein the first device;

creates the record file,

creates attribute information indicating an attribute of the record file, the attribute information including identification information of the record file,

stores the record file and identification information identifying the record file in a first storage unit, and

transmits the record file and attribute information to the second device through the network;

wherein the second device is configured to;

receives the record file and attribute information transmitted from the first device through the network,

stores management information, the management information including the attribute information in a second storage unit,

stores the record file in the second storage unit, and

transmits the attribute information of the management information to a terminal according to an acquisition request from the terminal;

wherein the terminal is configured to transmit the acquisition request to acquire the record file, based on acquired attribute information, to the first device; and

wherein the first device which received the acquisition request, reads the record file from the first storage unit, and transmits the read record file to the terminal.