Ensuring access to long-term stored electronic documents

• US 9,483,471 B2
• Filed: 08/14/2013
• Issued: 11/01/2016
• Est. Priority Date: 04/22/2013
• Status: Expired due to Fees

• Current Assignee: International Business Machines Corporation
• Original Assignee: International Business Machines Corporation
• Inventors: Belfoure, Vincent A., Boss, Gregory J., Moore, John E. Jr., Veser, Harald
• Primary Examiner(s): Wang, Philip
• Assistant Examiner(s): Kabir, Mohammad
• Application Number:
  US13/966,874
• Publication Number:
  US 20140317050A1
• Time in Patent Office: 1,175 Days
• US Class Current: 1/1
• CPC Class Codes: G06F 16/93 Document management systems
• CPC Class Codes: G06F 8/60 Software deployment
• CPC Class Codes: G06F 8/62 Uninstallation

Abstract

Mechanisms are provided for ensuring access to long-term stored electronic documents. In one example, one or more methods may provide for automatically ensuring access to long-term stored electronic documents. In another example, one or more algorithms may provide for automatically ensuring access to long-term stored electronic documents.

Claims

1. A method for ensuring access to long-term stored electronic documents, the method comprising:

tracking by a processor, for each of a plurality of file types, a count of a number of installed software programs that are capable of accessing each of the file types;

storing, by the processor, data indicative of the tracked number of installed software programs, the stored data including for each of the plurality of file types the count of the number of installed software programs that are capable of accessing each of the file types;

determining, by the processor, when a user attempts to uninstall one of the tracked installed software programs;

informing the user by the processor, based at least in part upon the stored data including for each of the plurality of file types the count of the number of installed software programs that are capable of accessing each of the file types and the determination of the attempt to uninstall, of at least one consequence of the attempted uninstall;

providing to the user, by the processor, an indication of a source of assistance in accessing a given file type;

recording, by the processor, historical data regarding assistance provided; and

providing to the user, by the processor, a GUI dashboard;

wherein the GUI dashboard is based at least in part upon the stored data including for each of the plurality of file types the count of the number of installed software programs that are capable of accessing each of the file types;

wherein the GUI dashboard indicates into which one of a plurality of zones each of the plurality of file types belongs based upon the count of the number of installed software programs that are capable of accessing each of the file types;

wherein the plurality of zones comprises a first zone, a second zone and a third zone;

wherein the first zone is a comfort zone having, relative to the second and third zones, a highest count of the number of installed software programs that are capable of accessing a given file type;

wherein the second zone is a risk zone having, relative to the first and third zones, a middle count of the number of installed software programs that are capable of accessing the given file type; and

wherein the third zone is a danger zone having, relative to the first and second zones, a lowest count of the number of installed software programs that are capable of accessing the given file type.

2. The method of claim 1, wherein the tracking is carried out over a user population comprising one of:

(a) all of a plurality of users associated with a given organization; and

(b) a subset of a plurality of users associated with a given organization.

3. The method of claim 1, wherein the accessing each of the file types comprises at least one of:

(a) reading a document of a given file type;

(b) writing a document of a given file type; and

(c) creating a document of a given file type.

4. The method of claim 1, wherein the determination is made via use of at least one software agent.

5. The method of claim 1, wherein the informing the user of the at least one consequence of the attempted uninstall comprises indicating to the user that the user will no longer have the capability to access a given file type.

6. The method of claim 1, further comprising prohibiting, by the processor, the user from completing the attempted uninstall.

7. The method of claim 1, wherein the first zone is separated from the second zone by a first threshold;

and wherein the second zone is separated from the third zone by a second threshold.

8. The method of claim 1, wherein each of the zones is indicated by a graphic indicium.

9. The method of claim 8, wherein:

the graphic indicium of the first zone is the color green;

the graphic indicium of the second zone is the color yellow; and

the graphic indicium of the third zone is the color red.