Mobile dispensing cart inventory management system

• US 9,552,568 B2
• Filed: 09/14/2015
• Issued: 01/24/2017
• Est. Priority Date: 12/07/2009
• Status: Active Grant

• Current Assignee: Meps Real-Time, Inc.
• Original Assignee: Meps Real-Time, Inc.
• Inventors: Caputo, Jimmy C., Hussain, Shariq, Shamblin, Jeffrey
• Primary Examiner(s): SHERWIN, RYAN W
• Application Number:
  US14/853,944
• Publication Number:
  US 20160042313A1
• Time in Patent Office: 498 Days
• US Class Current: 1/1
• CPC Class Codes: G06K 19/07749 the record carrier being capable of non-contact communication, e.g. constructional details of the antenna of a non-contact smart card
• CPC Class Codes: G06K 7/10178 including auxiliary means for focusing, repeating or boosting the electromagnetic interrogation field comparable booster antennas integrated on the record carrier itself G06K19/07794
• CPC Class Codes: G06K 7/10366 the interrogation device being adapted for miscellaneous applications
• CPC Class Codes: G06Q 10/087 Inventory or stock management, e.g. order filling, procurement or balancing against orders
• CPC Class Codes: G16B 50/00 ICT programming tools or database systems specially adapted for bioinformatics
• CPC Class Codes: G16H 10/60 for patient-specific data, e.g. for electronic patient records
• CPC Class Codes: G16H 20/13 delivered from dispensers
• CPC Class Codes: G16H 40/20 for the management or administration of healthcare resources or facilities, e.g. managing hospital staff or surgery rooms
• CPC Class Codes: G16H 50/70 for mining of medical data, e.g. analysing previous cases of other patients
• CPC Class Codes: G16H 70/20 relating to practices or guidelines

Abstract

A mobile dispensing cart having a plurality of locked drawers has medical articles stored therein for particular patients. The storage drawers have sizes wherein the resonant frequency of the sizes does not match the frequency of operation of the RFID system of the cart. Enclosures are used in the storage areas that provide robust RFID fields for exciting and reading RFID tags. A health care practitioner for a particular patient obtains access and opens a drawer. An RFID tracking system takes an inventory of the cart after the drawer is later closed to determine if any medical article was taken, and if so which one. The identified taken article is compared to a data base of medical articles stored in the cart for the patient and if the taken article does not match the patient data base, an alarm is provided.

Claims

1. A management system for managing inventory in a medical cart, the inventory comprising medical articles for dispensing to a particular patient, each of the medical articles being identified by a wireless data carrier which is responsive to electromagnetic energy (EM) of a frequency f1 in response to which the wireless data carrier provides identification data, the management system comprising:

a metallic enclosure having an internal reading area, the metallic enclosure located within the medical cart and having electrically conductive walls that completely surround the internal reading area, the enclosure having a natural frequency of resonance f2 which is different from the frequency f1 to which the data carriers are responsive, the data carriers not being operationally responsive to frequency f2;

a probe disposed in a position at an electrically-conductive wall of the metallic enclosure and configured to inject EM of a frequency f1 into the metallic enclosure, wherein the position of the probe in relation to electrically-conductive walls of the metallic enclosure is selected so that reflected EM of frequency f1 within the metallic enclosure is in phase at the probe position to thereby optimize power transfer at frequency f1 into the enclosure;

an active impedance matching circuit coupled to the probe and configured to actively match more closely impedance of the probe to impedance of the metallic enclosure at frequency f1;

a storage area located within the internal reading area of the metallic enclosure in the medical cart, the storage area configured to contain medical articles with associated data carriers identifying the medical articles, each data carrier being responsive to EM at frequency f1 but not operationally responsive to frequency f2, the storage area having an access control device that prevents access to the storage area when locked and allows access when unlocked;

a receiving antenna disposed within the metallic enclosure and configured to receive the identification data provided by the data carriers in response to the injected EM;

a processor; and

a non-volatile memory in which is stored a patient data base containing identifications of all medical articles stored in the storage area for use by that patient, and a health care provider data base that links a health care provider to the patient;

wherein the processor is programmed to unlock the storage area for access by a health care provider linked to the patient in the health care provider data base; and

wherein after the storage area is re-locked, the processor is programmed to read all medical articles in the storage area to determine if any have been taken, if an article has been taken, the processor is programmed to compare the taken article to the patient data base and if the taken article is not found in the patient data base, to provide an alarm.

2. The management system of claim 1 wherein the memory comprises a data base of wireless data carrier identifications linked to medical article data in which one of those medical article data is an expiration date of the respective medical article;

wherein the processor is further programmed to receive the data carrier identification data, access the data base of medical article data corresponding to that data carrier identifications and compare the expiration date of the identified medical articles to a selected date;

the processor being further programmed to provide a notice if the expiration date of a medical article falls on or before the selected date.

3. The management system of claim 2 further comprising a visual display device;

wherein the non-volatile memory stores a medical article data base that includes data concerning medical articles that are stored in the storage area;

wherein the processor is further programmed to;

control the display device to display a drop-down list of a plurality of selectable periods having varying time periods before an expiration date;

receive a selection of one of the selectable periods before an expiration date;

read the medical articles in the unlocked storage area;

access the memory to locate an expiration date from the medical article data base for each of the medical articles located and read in the storage area;

compare expiration dates of the located and read medical articles in the storage area to the selected expiration period, and

provide a notice of the located articles'"'"' expiration within the selected expiration period if any of the located and read medical articles in the storage area have expiration dates that fall in the selected expiration period.

4. The management system of claim 1 wherein the non-volatile memory includes a recalled data base in which data pertaining to recalled articles are stored;

and

the processor further being programmed to compare the identification data of the medical articles in the storage container to the recalled article data base in the memory, and if the comparison shows that a medical article is recalled, to provide a notice of such recall status.

5. The management system of claim 4 wherein the processor is further programmed to access the recalled data base to determine if a substitute medical article exists for any medical articles in the storage container that have shown to be recalled.

6. The management system of claim 5 wherein the processor is further programmed to provide an alarm if no substitute medical article is found for the recalled medical data base for any article shown to be recalled.

7. The management system of claim 4 wherein the recalled data base is stored as a separate data base on the non-volatile memory.

8. The management system of claim 1 wherein the storage area is configured to also store medical articles assigned to patients other than the particular patient.

9. The management system of claim 8 wherein the processor is further programmed to:

create a stored medical articles data base of all medical articles in the storage area;

compare a medical article determined to have been taken from the storage area to the data base stored on the memory of all medical articles in the storage area to determine if the medical article taken was assigned to a patient other than the particular patient.

10. A method of managing inventory in a medical cart, the inventory comprising medical articles for dispensing to a particular patient, each of the medical articles being identified by a wireless data carrier which is responsive to electromagnetic energy (EM) of a frequency f1 in response to which the wireless data carrier provides identification data, the management method comprising:

preparing a patient data base of medical articles that are assigned to the particular patient and that are located in a storage area of a medical cart, and storing the patient data base in a non-volatile data base memory;

injecting electromagnetic energy of a frequency f1 into a metallic enclosure located within the cart with a probe, the metallic enclosure having electrically conductive walls, wherein the probe is positioned in relation to the electrically conductive walls so that reflected EM of frequency f1 within the metallic enclosure is in phase at the probe position to thereby optimize power transfer at frequency f1 into the enclosure, the electrically conductive walls completely surrounding an internal reading area of the enclosure, the enclosure having a natural frequency of resonance f2 which is different from the frequency f1 and to which a data carrier that is responsive to frequency f1 is not operationally responsive to frequency f2, wherein the storage area is located within the metallic enclosure;

actively matching the impedance of the probe that is used to inject EM energy into the metallic enclosure more closely to impedance of the enclosure at frequency f1;

controlling access to the storage area within the enclosure with a locking device, the storage area being inaccessible when the locking device is locked and accessible when the locking device is unlocked;

receiving a request from a health care provider to have access to the storage area for dispensing a medical article stored in the storage area to the particular patient;

accessing a health care provider data base stored on the nonvolatile data base memory to determine if the health care provider requesting access is assigned to the particular patient;

unlocking the storage area if the health care provider requesting access matches as being assigned to the particular patient in the health care provider data base;

reading all medical articles located in the storage area after the storage area has been re-locked to identify if any medical article that has been taken; and

if a medical article has been taken, comparing the taken medical article to the patient data base and if the taken medical article does not match the patient data base, providing an alarm.

11. The method of managing inventory of claim 10 further comprising:

determining how soon a medical article located in the storage area will reach an expiration date through;

selecting an expiration period from a drop-down list of a plurality of selectable periods, the selectable periods having varying amounts of time before an expiration date,

accessing a nonvolatile memory and locating a medical article expiration date from a medical article data base stored on the accessed nonvolatile memory,

comparing the expiration date of the located medical article to the selected expiration period, and

providing a notice of the located medical article'"'"'s expiration within the selected expiration period if the located article'"'"'s expiration date falls in the selected expiration period.

12. The method of managing inventory of claim 10 further comprising comparing a medical article in the storage area to a recalled article data base on the memory, and if the comparison shows that the medical article is recalled, providing an indication of such recall status about the medical article.

13. The method of managing inventory of claim 12 further comprising:

accessing the recalled data base; and

determining if a substitute medical article exists for the identified recalled medical article.

14. The method of managing inventory of claim 13 further comprising providing an alarm if no substitute medical article is found for the recalled medical article.

15. The method of claim 12 further comprising storing the recalled data base as a separate data base on the non-volatile memory.

16. The method of managing inventory of claim 10 further comprising also storing medical articles assigned to patients other than the particular patient in the storage area.

17. The method of managing inventory of claim 16 further comprising:

creating in the memory a stored medical articles data base of all medical articles located in the storage area; and

comparing a medical article determined to have been taken from the storage area to the data base stored in the memory of all medical articles in the storage area to determine if the medical article taken was assigned to a patient other than the particular patient.