System and method for optimizing timing of responses to customer communications
First Claim
1. A system for optimizing timing of responses to communications, comprising:
- an electronic communication system including;
a contact center configured to receive a communication from a sender; and
an operations center for processing the communication received by the contact center and including;
a decision module configured to analyze the communication and determine whether a partial response to the communication is required, before a full response is sent to the communication, based on the communication'"'"'s content and how such communications are typically processed,wherein the decision module determines whether the communication requires the partial response according to an estimated time required for the full response to the communication and based on the communication'"'"'s content and how such communications are typically processed; and
a response module configured to send the partial response to the sender, if required,wherein the decision module determines a new estimated time required for the full response to the communication after the response module sends the partial response, and the response module sends a new partial response, before the full response is sent to the communication, indicating that the communication is still being processed, after the new estimated time required has been exceeded and based on the communication'"'"'s content and how such communications are typically processed.
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Accused Products
Abstract
A system and method for optimizing timing of responses to customer communications comprises a contact center and an operations center. The operations center includes a decision module that receives each communication and determines whether a partial response, such as an acknowledgement that the communication was received, is required. If a partial response is required, a response module sends a partial response to the sender that indicates the communication was received and preferably includes an estimate of the time required for a full response to the communication. All received communications are forwarded to a queue to await processing by an agent. The decision module determines whether a partial response is required based on an estimate of the amount of time required for a full response. If the time estimate is less than a predetermined threshold, a partial response is not sent and the communication is forwarded to a queue for processing.
395 Citations
14 Claims
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1. A system for optimizing timing of responses to communications, comprising:
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an electronic communication system including; a contact center configured to receive a communication from a sender; and an operations center for processing the communication received by the contact center and including; a decision module configured to analyze the communication and determine whether a partial response to the communication is required, before a full response is sent to the communication, based on the communication'"'"'s content and how such communications are typically processed, wherein the decision module determines whether the communication requires the partial response according to an estimated time required for the full response to the communication and based on the communication'"'"'s content and how such communications are typically processed; and a response module configured to send the partial response to the sender, if required, wherein the decision module determines a new estimated time required for the full response to the communication after the response module sends the partial response, and the response module sends a new partial response, before the full response is sent to the communication, indicating that the communication is still being processed, after the new estimated time required has been exceeded and based on the communication'"'"'s content and how such communications are typically processed. - View Dependent Claims (2, 3, 4, 5, 6, 7)
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8. A method for optimizing timing of responses to communications, comprising:
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receiving a communication from a sender at a contact center of an electronic communication system; determining whether the communication requires a partial response, before a full response is sent to the communication, in a decision module of an operations center of an electronic communication system, based on the communication'"'"'s content and how such communications are typically processed, wherein the decision module analyzes the communication and determines whether the communication requires the partial response according to an estimated time required for the full response to the communication and based on the communication'"'"'s content and how such communications are typically processed; and sending the partial response to the sender, if required, from a response module of the operations center; wherein the decision module determines a new estimated time required for the full response to the communication after the response module sends the partial response, and the response module sends a new partial response, before the full response is sent to the communication, indicating that the communication is still being processed, after the new estimated time required has been exceeded and based on the communication'"'"'s content and how such communications are typically processed. - View Dependent Claims (9, 10, 11, 12, 13, 14)
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Specification