Document management system and method

• US 9,600,448 B2
• Filed: 01/28/2011
• Issued: 03/21/2017
• Est. Priority Date: 01/28/2011
• Status: Active Grant

• Current Assignee: Hewlett-Packard Development Company, L.P. (HP Inc.)
• Original Assignee: Hewlett-Packard Development Company, L.P. (HP Inc.)
• Inventors: Balinsky, Helen, Simske, Steven J.
• Primary Examiner(s): Vy, Hung T
• Application Number:
  US13/885,953
• Publication Number:
  US 20150169500A1
• Time in Patent Office: 2,244 Days
• Field of Search: 713/189, 713/193, 713/165, 707/608, 707/636
• US Class Current: 1/1
• CPC Class Codes: G06F 16/93 Document management systems
• CPC Class Codes: G06F 40/103 Formatting, i.e. changing of presentation of documents automatic justification G06F40/189; automatic line break hyphenation G06F40/191
• CPC Class Codes: G06Q 10/06 Resources, workflows, human or project management; Enterprise or organisation planning; Enterprise or organisation modelling
• CPC Class Codes: G06Q 10/103 Workflow collaboration or project management

Abstract

Document management system includes a composite document (CD) and a mixed workflow, which includes an unordered stage followed by one of i) an ordered stage or ii) another unordered stage. The system includes a map-file (map) of the document (CD) for a participant (P) in the mixed workflow that is associated with the ordered or other unordered stage, and a wrap (W) of the map-file (map). Wrap (W) includes a number of map-file fragments (F) equal to or greater than a number of workflow participants (P) within a group (G) associated with the unordered stage. The number of map-file fragments (F) renders the document (CD) inaccessible to the participant (P) that is associated with the ordered or other unordered stage until each of the number of map-file fragments (F) is released by each of the workflow participants (P) within the group (G).

Claims

1. A document management system, comprising:

a composite document (CD);

a mixed workflow associated with the composite document (CD), the mixed workflow including an unordered stage followed by one of i) an ordered stage or ii) an other unordered stage;

a map-file (map) of the composite document (CD) for a participant in the mixed workflow that is associated with the ordered stage or the other unordered stage; and

a wrap (W) of the map-file (map), the wrap (W) including a number of map-file fragments (F) equal to or greater than a number of workflow participants (P) within, a group (G) that is associated with the unordered stage, the number of map-file fragments (F) rendering the composite document (CD) inaccessible to the participant (P) that is associated with the ordered stage or the other unordered stage until each of the number of map-file fragments (F) is released by each of the workflow participants (P) within the group that is associated with the unordered stage.

2. The document management system as defined in claim 1 wherein each of the workflow participants (P) within the group (G) is assigned at least one of the map-file fragments (F).

3. The document management system as defined in claim 1, further comprising a visible indicator associated with the wrap (W), wherein the visible indicator is a word or phrase that is divided into a number of portions equal to the number of workflow participants (P) within the group (G) that is associated with the unordered stage and is complete when the number of map-file fragments (F) are released.

4. The document management system as defined in claim 1 wherein the number of workflow participants (P) within the group (G) is greater than 1, wherein the participant (P) that is associated with the ordered stage is a single participant, and wherein the system further comprises a key of the single participant (P) that encrypts the composite document (CD) after its release from the group (G).

5. The document management system as defined in claim 1 wherein the number of workflow participants (P) within the group is greater than 1, wherein the participant (P) that is associated with the other unordered stage is a second group (G2) with a second number of workflow participants (P) that is greater than 1, and wherein the document management system further includes a respective map-file (map) for each of the workflow participants (P) in the second group (G2).

6. The document management system as defined in claim 5 wherein each of the respective map-files (map) includes:

a number of parts corresponding with the number of workflow participants (P) in the group (G); and

respective, map-file fragments (F), each of which is associated with one of the parts and is assembled according to the workflow participants (P) within the group (G).

7. The document management system as defined in claim 1 wherein the composite document (CD) is:

non-releasable to the participant (P) that is associated with the ordered stage or the other unordered stage when any one of the map-file fragments (F) has not been released; and

releasable to the participant (P) that is associated with the ordered stage or the other unordered stage after all of the map-file fragments (F) are released.

8. The document management system as defined in claim 1, further comprising a public-posting system that supports the composite document (CD).

9. A document management method, comprising:

generating a mixed workflow for a composite document (CD); and

generating a wrap (W) for a workflow participant, the wrap (W) including multiple parts that are either i) all releasable by the workflow participant (P) or ii) respectively releasable by other workflow participants (P) that precede the workflow participant (P) in the mixed workflow;

wherein generating the mixed workflow includes creating the mixed workflow so that an unordered stage is followed by one of i) an ordered stage or ii) an other unordered stage; and

wherein the method further includes;

generating a map-file (map) of the composite document (CD) for a participant (P) in the mixed workflow that is associated with the ordered stage or the other unordered stage;

generating the wrap (W) so that the wrap (W) is of the map-file (map) and splitting the wrap (W) of the map-file (map) into a number of map-file fragments (F) equal to or greater than a number of workflow participants (P) within a group (G) that is associated with the unordered stage, the number of map-file fragments (F) rendering the composite document (CD) inaccessible to the participant (P) that is associated with the ordered stage or the other unordered stage until each of the number of map-file fragments (F) is released by each of the workflow participants (P) within the group (G) that is associated with the unordered stage.

10. The document management method as defined in claim 9, further comprising releasing the composite document (CD) to the participant (P) that is associated with the ordered stage or the other unordered stage after all of the map-file fragments (F) are released by the number of workflow participants (P) within the group (G).

11. The document management method as defined in claim 9, further comprising dividing a word or phrase into a number of portions equal to the number of workflow participants (P) within the group (G) that is associated with the unordered stage to generate a visible indicator that is complete when the number of map-file fragments (F) is released.

12. The document management method as defined in claim 9 wherein the number of workflow participants (P) within the group (G) is greater than 1, wherein the participant (P) that is associated with the ordered stage is a single participant (P), and wherein the method further comprises encrypting the composite document (CD) after its release from the group (G) using a key of the single participant (P).

13. The document management method as defined in claim 9 wherein the number of workflow participants (P) within the group (G) is greater than 1, wherein the participant (P) that is associated with the other unordered stage is a second group (G2) with a second number of workflow participants (P) that is greater than 1, and wherein the method further includes:

generating a respective map-file (map) for each of the workflow participants (P) in the second group (G2); and

splitting the respective map-files (map) into respective map-file fragments (F) that equal the number of workflow participants (P) within the group (G).

14. The document management method as defined in claim 9 wherein generating the mixed workflow includes creating the mixed workflow so that an ordered stage is followed an unordered stage and wherein the multiple parts of the wrap (W) include encrypted map-files (map) for workflow participants (P) in the unordered stage.