Just in time workflow construction

• US 9,760,848 B2
• Filed: 09/14/2012
• Issued: 09/12/2017
• Est. Priority Date: 07/27/2006
• Status: Active Grant

• Current Assignee: Adobe Inc.
• Original Assignee: Adobe Systems Incorporated (Adobe Inc.)
• Inventors: Farmer, John L., Ternasky, Joseph, Wormley, Matthew A., Ghaskadvi, Vijay Sadanand
• Primary Examiner(s): Padot, Timothy
• Application Number:
  US13/620,643
• Publication Number:
  US 20130167020A1
• Time in Patent Office: 1,824 Days
• Field of Search: 705 727
• CPC Class Codes: G06Q 10/06 Resources, workflows, human or project management; Enterprise or organisation planning; Enterprise or organisation modelling
• CPC Class Codes: G06Q 10/06316 Sequencing of tasks or work
• CPC Class Codes: G06Q 10/0633 Workflow analysis

Abstract

Methods, systems, and apparatus, including computer program products for handling a workflow within an electronic document. Participants are chosen for the workflow and the activities are assigned to the workflow participants. Workflow information is obtained from an electronic document, where the workflow information pertains to activities assigned to a user. The user can consult on or delegate the assigned activities, in which case the electronic document is sent to the consultant or delegate. Alternatively the user can reassign future activities. If it is detected that the workflow has been completed, the user can indicate the continuing of the workflow by identifying additional workflow participants, and the electronic document is sent to one of the additional workflow participants.

Claims

1. A computer-implemented method comprising:

receiving, by a computing device, user input to initiate a workflow with an electronic document;

selecting, by the computing device, one or more activities for the workflow based on received user input, each of the one or more activities being an activity that can be performed on the electronic document;

selecting, by the computing device, one or more workflow participants based on received user input;

assigning, by the computing device, at least one of the one or more activities to the one or more workflow participants;

determining, by the computing device, that at least one of the assigned activities is associated with a role within the electronic document;

responsive to determining that the at least one activity is associated with the role;

identifying, by the computing device, a workflow participant of the one or more workflow participants that is associated with the role; and

bounding, by the computing device, the workflow participant to the role by causing each additional activity within the workflow that is associated with the role to be automatically assigned to the identified workflow participant;

incorporating, by the computing device, a schedule of the one or more activities and the one or more workflow participants within the electronic document by including the schedule in metadata embedded in the electronic document, the schedule configured to;

enable communication of the electronic document among the one or more workflow participants without contacting a workflow server;

automatically update to include an indication of at least one of the one or more workflow participants that have viewed the electronic document; and

initiating, by the computing device, the workflow based on the schedule by sending the electronic document with the incorporated schedule to at least one of the one or more workflow participants.

2. The method of claim 1, wherein selecting the one or more activities and selecting the one or more workflow participants comprise reusing a workflow from an archived electronic document.

3. The method of claim 2, wherein reusing the workflow from the archived electronic document is performed in response to receiving user input confirming that the electronic document is similar in content or name to the archived electronic document.

4. The method of claim 1, further comprising sending the electronic document with the incorporated schedule to the one or more workflow participants sequentially or simultaneously.

5. The method of claim 1, further comprising simultaneously sending the electronic document with the incorporated schedule to at least one of the one or more workflow participants and sequentially sending the electronic document with the incorporated schedule to a different one of the one or more workflow participants.

6. The method of claim 1, wherein the electronic document is a form to be filled out by the one or more workflow participants.

7. A non-transitory computer-readable storage device comprising instructions stored thereon that, responsive to execution by a data processing apparatus, cause the data processing apparatus to perform operations comprising:

receiving user input to initiate a workflow with an electronic document;

selecting one or more activities for the workflow based on received user input, each of the one or more activities being an activity that can be performed on the electronic document;

selecting one or more workflow participants based on received user input;

assigning at least one of the one or more activities to the one or more workflow participants;

determining that at least one of the assigned activities is associated with a role within the electronic document;

responsive to determining that the at least one activity is associated with the role;

identifying a workflow participant of the one or more workflow participants that is associated with the role; and

bounding the workflow participant to the role by causing each additional activity within the workflow that is associated with the role to be automatically assigned to the identified workflow participant;

incorporating a schedule of the one or more activities and the one or more workflow participants within the electronic document by including the schedule in metadata embedded in the electronic document, the schedule configured to;

enable communication of the electronic document among the one or more workflow participants without contacting a workflow server;

automatically update to include an indication of at least one of the one or more workflow participants that have viewed the electronic document; and

initiating the workflow based on the schedule by sending the electronic document with the incorporated schedule to at least one of the one or more workflow participants.

8. The computer-readable storage device of claim 7, wherein selecting the one or more activities and selecting the one or more workflow participants comprise reusing a workflow from an archived electronic document.

9. The computer-readable storage device of claim 8, wherein reusing the workflow from the archived electronic document is performed in response to receiving user input confirming that the electronic document is similar in content or name to the archived electronic document.

10. The computer-readable storage device of claim 7, the operations further comprising sending the electronic document with the incorporated schedule to the one or more workflow participants sequentially or simultaneously.

11. The computer-readable storage device of claim 7, the operations further comprising simultaneously sending the electronic document with the incorporated schedule to at least one of the one or more workflow participants and sequentially sending the electronic document with the incorporated schedule to a different one of the one or more workflow participants.

12. The computer-readable storage device of claim 7, the operations further comprising detecting that the one or more assigned activities have been completed.

13. The computer-readable storage device of claim 7, the operations further comprising updating the workflow to indicate that the one or more assigned activities have been performed.

14. The computer-readable storage device of claim 7, wherein the electronic document is a form to be filled out by the one or more workflow participants.

15. A system comprising:

one or more processors; and

a memory comprising instructions stored thereon that are executable by the one or more processors to perform operations comprising;

receiving user input to initiate a workflow with an electronic document;

selecting one or more activities for the workflow based on received user input, each of the one or more activities being an activity that can be performed on the electronic document;

selecting one or more workflow participants based on received user input;

assigning at least one of the one or more activities to the one or more workflow participants;

determining that at least one of the assigned activities is associated with a role within the electronic document;

responsive to determining that the at least one activity is associated with the role;

identifying a workflow participant of the one or more workflow participants that is associated with the role; and

bounding the workflow participant to the role by causing each additional activity within the workflow that is associated with the role to be automatically assigned to the identified workflow participant;

incorporating a schedule of the one or more activities and the one or more workflow participants within the electronic document by including the schedule in metadata embedded in the electronic document, the schedule configured to;

enable communication of the electronic document among the one or more workflow participants without contacting a workflow server;

automatically update to include an indication of at least one of the one or more workflow participants that have viewed the electronic document; and

initiating the workflow based on the schedule by sending the electronic document with the incorporated schedule to at least one of the one or more workflow participants.

16. The system of claim 15, wherein selecting the one or more activities and selecting the one or more workflow participants comprise reusing a workflow from an archived electronic document.

17. The system of claim 16, wherein reusing the workflow from the archived electronic document is performed in response to receiving user input confirming that the electronic document is similar in content or name to the archived electronic document.

18. The system of claim 15, the operations further comprising sending the electronic document with the incorporated schedule to the one or more workflow participants sequentially or simultaneously.

19. The system of claim 15, the operations further comprising simultaneously sending the electronic document with the incorporated schedule to at least one of the one or more workflow participants and sequentially sending the electronic document with the incorporated schedule to a different one of the one or more workflow participants.

20. The system of claim 15, wherein the electronic document is a form to be filled out by the one or more workflow participants.