Systems and methods for expense management

• US 9,818,159 B2
• Filed: 10/30/2015
• Issued: 11/14/2017
• Est. Priority Date: 10/16/2012
• Status: Active Grant

• Current Assignee: American Express Travel Related Services Company, Inc. (American Express Company)
• Original Assignee: American Express Travel Related Services Company, Inc. (American Express Company)
• Inventors: Chelst, Azriel, Mangeney, Estelle, Pham, Lee
• Primary Examiner(s): MARIAM, DANIEL G
• Application Number:
  US14/929,050
• Publication Number:
  US 20160071221A1
• Time in Patent Office: 746 Days
• Field of Search: 382190, 382209, 382218, 382305-306, 382313, 705 30, 705 40
• CPC Class Codes: G06Q 40/12 Accounting
• CPC Class Codes: G06Q 40/125 Finance or payroll

Abstract

Systems, methods, and articles of manufacture for expense management are disclosed. A user may submit receipts for one or more transactions into an expense management system. The expense management system may extract information from the receipts and match the extracted information to one or more of a plurality of Records of Charge (ROCs). The expense management system may match the extracted information to a ROC based on vendor name, location, time stamp, and the like. The expense management system may further assign a ROC to an expense category. The expense management system may assign a ROC to an expense category based on a standard industrial classification (SIC) code of a merchant, a category assigned to a different ROC, and a location associated with the ROC. An expense report for all submitted receipts may be generated.

Claims

1. A method comprising:

comparing, by a computer-based system, an image of a receipt with a record of charge (ROC) associated with a transaction account,

wherein the image of the receipt is captured by a mobile device,

wherein the ROC includes a standard industrial classification (SIC) code of a merchant and a location associated with the ROC;

and

determining, by the computer-based system, that an entry on the image of the receipt is associated with the ROC based upon at least one of the SIC code or the location.

2. The method of claim 1, further comprising assigning, by the computer-based system, the ROC to a category of expense.

3. The method of claim 1, further comprising assigning, by the computer-based system, the ROC to a category of expense based upon at least one of:

the SIC code of the merchant, a category assigned to a different ROC, or the location associated with the ROC.

4. The method of claim 1, further comprising:

receiving, by the computer-based system, a plurality of images of a plurality of receipts, wherein the plurality of receipts are separated into individual receipts;

retrieving, by the computer-based system, a plurality of records of charge (ROC) associated with the transaction account in response to the receiving; and

matching, by the computer-based system, one of the plurality of images to one of the plurality of ROCs, based to obtain a matched image, upon information acquired from each of the plurality of images.

5. The method of claim 4, further comprising submitting, by the computer-based system, the matched image and the ROC to an expense management system.

6. The method of claim 1, further comprising receiving, by the computer-based system, at least one of a client name or project code to associate with the ROC.

7. The method of claim 1, wherein the image of the receipt is captured by an app on the mobile device.

8. The method of claim 1, further comprising retrieving, by the computer-based system and from a transaction processor system, the ROC.

9. The method of claim 1, further comprising retrieving, by the computer-based system, the ROC in response to receiving the image of the receipt.

10. The method of claim 1, wherein the ROC is provided by a merchant via a merchant system to a transaction processor system.

11. The method of claim 1, further comprising requesting, by the computer-based system and to the mobile device, the image of the receipt associated with the ROC in response to receiving the ROC.

12. The method of claim 1, further comprising receiving, by the computer-based system, an instruction to delay the comparing of the image of the receipt to the ROC.

13. The method of claim 12, wherein the instruction to delay the comparing comprises inaction by a customer in response to an alert for requesting the image of the receipt.

14. A system comprising:

a processor,

a tangible, non-transitory memory configured to communicate with the processor,

the tangible, non-transitory memory having instructions stored thereon that, in response to execution by the processor, cause the processor to perform operations comprising;

comparing, by the processor, an image of a receipt with a record of charge (ROC) associated with a transaction account,

wherein the image of the receipt is captured by a mobile device,

wherein the ROC includes a standard industrial classification (SIC) code of a merchant and a location associated with the ROC;

and

determining, by the processor, that an entry on the image of the receipt is associated with the ROC based upon at least one of the SIC code or the location.

15. The system of claim 14, further comprising retrieving, by the processor, the ROC in response to receiving the image of the receipt.

16. The system of claim 14, wherein the ROC is provided by the merchant via a merchant system to a transaction processor system.

17. The system of claim 14, further comprising requesting, by the processor and to the mobile device, the image of the receipt associated with the ROC in response to receiving the ROC.

18. The system of claim 14, further comprising receiving, by the processor, an instruction to delay the comparing of the image of the receipt to the ROC.

19. The system of claim 18, wherein the instruction to delay the comparing comprises inaction by a customer in response to an alert for requesting the image of the receipt.

20. An article of manufacture including a non-transitory, tangible computer readable storage medium having instructions stored thereon that, in response to execution by a computer-based system, cause the computer-based system to perform operations comprising:

comparing, by the computer-based system, an image of a receipt with a record of charge (ROC) associated with a transaction account,

wherein the image of the receipt is captured by a mobile device,

wherein the ROC includes a standard industrial classification (SIC) code of a merchant and a location associated with the ROC;

and

determining, by the computer-based system, that an entry on the image of the receipt is associated with the ROC based upon at least one of the SIC code or the location.