Method and system for tracking equipment

• US 9,928,478 B2
• Filed: 02/18/2014
• Issued: 03/27/2018
• Est. Priority Date: 02/19/2013
• Status: Active Grant

• Current Assignee: Medical Solutions Incorporated
• Original Assignee: Medical Solutions Incorporated
• Inventors: Ragusky, Stephanie, Cabrera, Alex, Faries, Jr., Durward I.
• Primary Examiner(s): Danneman, Paul
• Application Number:
  US14/182,750
• Publication Number:
  US 20140236615A1
• Time in Patent Office: 1,498 Days
• Field of Search: None
• CPC Class Codes: G06Q 10/087 Inventory or stock management, e.g. order filling, procurement or balancing against orders
• CPC Class Codes: G16H 40/20 for the management or administration of healthcare resources or facilities, e.g. managing hospital staff or surgery rooms

Abstract

Present invention embodiments include a tool to track manufactured and other products from cradle to grave. This includes tracking the history of locations where equipment has been placed, loaned, evaluated, stored, and sold. The system includes Return Authorization (RA) and Complaints for equipment and parts.

Claims

1. A system for tracking items comprising:

a plurality of position sensing devices each associated with a corresponding item to detect a geographic location of the corresponding item;

a computer system including at least one processor configured to;

provide a user interface to interact with a user;

periodically communicate with a position sensing device of an item to obtain the detected geographic location for the item and generate an alert in response to an absence of a communication to the periodic communicating from the position sensing device for a predetermined time interval indicating an unknown location for the item, wherein the position sensing device communicates over a wireless network to utilize a network service to periodically communicate with the computer system;

receive information concerning the item from the user interface and position sensing device including the detected geographic location;

maintain one or more agreements associated with the item, wherein the agreements include one or more of an equipment agreement, a rental agreement, a warranty agreement, and a service agreement;

analyze an agreement to determine a quantity of permitted items for each location covered by the agreement;

compare the determined quantity of permitted items to a quantity of items at each corresponding location covered by the agreement;

color-code on the user interface a location identifier indicating a corresponding location covered by the agreement to specify compliance of that location with respect to the determined quantity of permitted items indicated by the agreement; and

process the received information and track placement of the item for a duration of an item operational life, wherein the tracking of item placement includes tracking of item locations and times of placement and removal of the item from those locations.

2. The system of claim 1, wherein the item includes at least one of medical devices, parts, and accessories.

3. The system of claim 1, wherein the at least one processor is further configured to:

link the item with another item being tracked; and

retrieve and provide information for the linked item based on the linking.

4. The system of claim 1, wherein the at least one processor is further configured to:

determine a placement history based on the tracked item placement; and

export the placement history to a file.

5. The system of claim 1, wherein the position sensing device of an item includes:

a mobile device including a GPS capability to determine the item location and provide the item location to the computer system.

6. The system of claim 1, wherein the item includes the position sensing device in the form of a GPS module to determine the item location.

7. The system of claim 1, wherein the at least one processor is further configured to:

create and maintain a complaint including incident information for the item indicating an operational defect of the item encountered by a user, replacement information indicating a replacement item, and a return authorization enabling return of the item; and

link the complaint with the item and retrieve information for the complaint based on the link between the item and the complaint.

8. The system of claim 7, wherein the at least one processor is further configured to:

maintain one or more documents associated with the complaint.

9. The system of claim 1, wherein the at least one processor is further configured to:

track a returned item placed into stock.

10. The system of claim 9, wherein the at least one processor is further configured to:

track a replacement item that replaces the returned item.

11. The system of claim 1, wherein the at least one processor is further configured to:

interact with an external system to provide information pertaining to the item.

12. A method of tracking items, wherein a plurality of position sensing devices are each associated with a corresponding item to detect a geographic location of the corresponding item, the method comprising:

(a) providing a user interface, via a processor, to interact with a user and periodically communicating with a position sensing device of an item, via the processor, to obtain the detected geographic location for the item and generating an alert in response to an absence of a communication to the periodic communicating from the position sensing device for a predetermined time interval indicating an unknown location for the item, wherein the position sensing device communicates over a wireless network to utilize a network service to periodically communicate with the processor;

(b) receiving information concerning the item from the user interface and position sensing device including the detected geographic location and processing the received information, via the processor, to track placement of the item for a duration of an item operational life, wherein the tracking of item placement includes;

(b.1) tracking item locations and times of placement and removal of the item from those locations;

(b.2) maintaining one or more agreements associated with the item, wherein the agreements include one or more of an equipment agreement, a rental agreement, a warranty agreement, and a service agreement;

(b.3) analyzing an agreement to determine a quantity of permitted items for each location covered by the agreement;

(b.4) comparing the determined quantity of permitted items to a quantity of items at each corresponding location covered by the agreement; and

(b.5) color-coding on the user interface a location identifier indicating a corresponding location covered by the agreement to specify compliance of that location with respect to the determined quantity of permitted items indicated by the agreement.

13. The method of claim 12, wherein the item includes at least one of medical devices, parts, and accessories.

14. The method of claim 12, wherein step (b) further includes:

linking the item with another item being tracked; and

retrieving and providing information for the linked item based on the linking.

15. The method of claim 12, wherein step (b) further includes:

determining a placement history based on the tracked item placement; and

exporting the placement history to a file.

16. The method of claim 12, wherein step (b) further includes:

receiving the item location from the position sensing device including a mobile device including a GPS capability.

17. The method of claim 12, wherein the item includes the position sensing device in the form of a GPS module to determine item location, and step (b) further includes:

receiving the item location from the GPS module.

18. The method of claim 12, further including:

(c) creating and maintaining, via the processor, a complaint including incident information for the item indicating an operational defect of the item encountered by a user, replacement information indicating a replacement item, and a return authorization enabling return of the item; and

(d) linking the complaint with the item and retrieving information for the complaint based on the link between the item and the complaint.

19. The method of claim 18, wherein step (c) further includes:

(c.1) maintaining one or more documents associated with the complaint.

20. The method of claim 12, wherein step (b) further includes:

tracking a returned item placed into stock.

21. The method of claim 20, wherein step (b) further includes:

tracking a replacement item that replaces the returned item.

22. The method of claim 12, further including:

interacting with an external system to provide information pertaining to the item.

23. A device for tracking items, wherein a plurality of position sensing devices are each associated with a corresponding item to detect a geographic location of the corresponding item, the device comprising:

a non-transitory computer useable medium having computer readable program code recorded thereon, the computer readable program code comprising computer readable program code that when executed by a processor is configured to;

provide a user interface to interact with a user;

periodically communicate with a position sensing device of an item to obtain the detected geographic location for the item and generate an alert in response to an absence of a communication to the periodic communicating from the position sensing device for a predetermined time interval indicating an unknown location for the item, wherein the position sensing device communicates over a wireless network to utilize a network service to periodically communicate with the processor;

receive information concerning the item from the user interface and position sensing device including the detected geographic location;

maintain one or more agreements associated with the item, wherein the agreements include one or more of an equipment agreement, a rental agreement, a warranty agreement, and a service agreement;

analyze an agreement to determine a quantity of permitted items for each location covered by the agreement;

compare the determined quantity of permitted items to a quantity of items at each corresponding location covered by the agreement;

color-code on the user interface a location identifier indicating a corresponding location covered by the agreement to specify compliance of that location with respect to the determined quantity of permitted items indicated by the agreement; and

process the received information to track placement of the item for a duration of an item operational life, wherein the tracking of item placement includes tracking of item locations and times of placement and removal of the item from those locations.

24. The device of claim 23, wherein the item includes at least one of medical devices, parts, and accessories.

25. The device of claim 23, wherein the computer readable program code further comprises computer readable program code configured to:

link the item with another item being tracked; and

retrieve and provide information for the linked item based on the linking.

26. The device of claim 23, wherein the computer readable program code further comprises computer readable program code configured to:

determine a placement history based on the tracked item placement; and

export the placement history to a file.

27. The device of claim 23, wherein the computer readable program code further comprises computer readable program code configured to:

receive the item location from the position sensing device including a mobile device including a GPS capability.

28. The device of claim 23, wherein the item includes the position sensing device in the form of a GPS module and the computer readable program code further comprises computer readable program code configured to:

receive the item location from the GPS module.

29. The device of claim 23, wherein the computer readable program code further comprises computer readable program code configured to:

create and maintain a complaint including incident information for the item indicating an operational defect of the item encountered by a user, replacement information indicating a replacement item, and a return authorization enabling return of the item; and

link the complaint with the item and retrieve information for the complaint based on the link between the item and the complaint.

30. The device of claim 29, wherein the computer readable program code further comprises computer readable program code configured to:

maintain one or more documents associated with the complaint.

31. The device of claim 23, wherein the computer readable program code further comprises computer readable program code configured to:

track a returned item placed into stock.

32. The device of claim 31, wherein the computer readable program code further comprises computer readable program code configured to:

track a replacement item that replaces the returned item.

33. The device of claim 23, wherein the computer readable program code further comprises computer readable program code configured to:

interact with an external system to provide information pertaining to the item.