Patient-specific bin assignment systems, methods, and devices

• US 9,978,110 B2
• Filed: 06/17/2008
• Issued: 05/22/2018
• Est. Priority Date: 06/19/2007
• Status: Active Grant

• Current Assignee: Omnicell Incorporated
• Original Assignee: Omnicell Incorporated
• Inventors: Vahlberg, John, Cohen, Dan, Cartright, Jennifer, Caldwell, Richard, Blank, Jeff
• Primary Examiner(s): NGUYEN, HIEP VAN
• Application Number:
  US12/140,969
• Publication Number:
  US 20080319789A1
• Time in Patent Office: 3,626 Days
• Field of Search: 705 2- 3
• CPC Class Codes: G06Q 10/087 Inventory or stock management, e.g. order filling, procurement or balancing against orders
• CPC Class Codes: G16H 10/60 for patient-specific data, e.g. for electronic patient records
• CPC Class Codes: G16H 20/13 delivered from dispensers
• CPC Class Codes: G16H 40/67 for remote operation

Abstract

Systems, methods, and devices are described related to the assignment and management of patient-specific bins. A dispensing device at a healthcare facility includes a number of bins for storage of medical supplies, with some of the bins designated as patient-specific bins allocated to be assigned to patients for storage of their medications or certain other supplies. A central server computer system, in communication with a computer of the dispensing device, may monitor and assign current and future patient-specific use of the bins for the dispensing device. The assignment and management of patient-specific bins may be performed by devices distributed through the system.

Claims

1. A system for assigning a patient-specific bin to a patient, the system comprising:

a plurality of dispensing devices for medical supplies, wherein at least a subset of the plurality of dispensing devices includes one or more patient-specific bins allocated for assignment to a patient and includes one or more dispensing mechanisms that are secured within the device and configured to dispense items from the one or more patient-specific bins; and

a central server computer system, communicatively coupled to each of the plurality of dispensing devices, and configured to;

receive an identification of a location to be occupied by the patient;

identify a dispensing device of the plurality of dispensing devices based at least in part on an association between the location and the identified dispensing device;

assign the dispensing device as an active device to provide use of the dispensing device for the patient, wherein the assignment of the dispensing device as active enables a set of functions that are allowed for the dispensing device;

receive information from the dispensing device identifying one or more patient-specific bins within the dispensing device that are assigned to other patients;

determine one or more patient-specific bins within the dispensing device are available for assignment to the patient based on the information received from the dispensing device;

assign to the patient a selected first one of the patient-specific bins available for assignment;

configure the controls of the dispensing mechanism to dispense items from the first one of the patient-specific bins to a group of authorized user;

assign the dispensing device as an interim device to provide continued use of the dispensing device during a transfer of the patient, wherein the assignment of the dispensing device as interim limits the functions that are allowed for the dispensing device; and

based on the assignment of the dispensing device as an interim device, reconfigure the controls of the dispensing mechanism to restrict access to the items of the first one of the patient-specific bins to a subset of the group of authorized users.

2. The system of claim 1, wherein the plurality of bins includes a first set of patient-specific bins allocated for assignment to a patient and a second set of item-specific bins allocated for assignment to an item for use by a plurality of patients.

3. The system of claim 2, wherein the central server computer system is further configured to:

determine that the dispensing device associated with the location does not currently include one or more available bins allocated as patient-specific bins in the plurality of bins; and

allocate one or more available bins of the plurality of bins as patient-specific bins based at least in part on the determination.

4. The system of claim 2, wherein the central server computer system is further configured to:

determine that a second patient-specific bin previously assigned to the patient in the dispensing device has insufficient available capacity for identified medical supplies to be stored for the patient in one or more patient-specific bins;

determine that the dispensing device associated with the location does not currently include an available bin allocated as a patient-specific bin and configured with sufficient capacity to store the identified medical supplies; and

re-allocate one or more available bins of the plurality as patient-specific bins based at least in part on a determination of sufficient storage capacity for the identified medical supplies, wherein the first assigned patient-specific bin comprises a selected one of the re-allocated bins.

5. The system of claim 2, wherein the central server computer system is further configured to:

receive a listing of medical supplies to be stored for the patient in one or more patient-specific bins; and

determine storage requirements associated with the received listing, wherein the automatic identification of one or more available patient-specific bins is based at least in part on the determined storage requirements.

6. The system of claim 5, wherein the storage requirements comprise a control level, an additional security requirement, an item group, a storage type requirement, and a storage capacity requirement.

7. The system of claim 2, wherein the central server computer system is further configured to:

automatically re-allocate a subset of the set of the item-specific bins to the set of patient-specific bins based on current or future projections for patient-specific storage at the dispensing device.

8. The system of claim 2, wherein the central server computer system is further configured to:

receive information indicating the assigned patient-specific bin has insufficient available capacity for identified medical supplies to be stored for the patient in one or more patient-specific bins; and

automatically identify one or more additional available bins of the set of patient-specific bins to provide sufficient storage capacity for the identified medical supplies.

9. The system of claim 1, wherein the listing of medical supplies comprises active and future medications prescribed for the patient.

10. The system of claim 1, wherein the central server computer system is further configured to:

receive a listing of medical supplies for the patient;

analyze the set of item-specific bins to identify medical supplies of the listing that are stored within the second set of bins; and

transmit data identifying medical supplies of the listing to be stored in the one or more patient-specific bins.

11. The system of claim 1, wherein the assignment of the selected first one of the identified patient-specific bins to the patient comprises an automatic assignment.

12. The system of claim 1, wherein the central server computer system is further configured to:

automatically identify the first assigned patient-specific bin for storage of medical supplies for the patient; and

transmit data comprising the automatic identification to the dispensing device.

13. The system of claim 1, wherein the central server computer system is further configured to:

associate the dispensing device with a plurality of rooms in a healthcare facility, wherein the location to be occupied by the patient comprises a room of the plurality.

14. The system of claim 1, wherein the central server computer system is further configured to:

determine that identified patient-specific bins are eligible to store medical supplies to be stored for the patient; and

determine that the patient is eligible for assignment to the identified available bin.

15. The system of claim 1, wherein,

the first dispensing device comprises a cabinet;

and

the plurality of bins includes a container, mechanism, location, zone, or any combination thereof.

16. The system of claim 1, wherein the central server computer system is further configured to:

transmit a selectable user interface configured to display at least a subset of the identified patient-specific bins; and

receive a selection via the selectable user interface of the patient-specific bin to be assigned to the patient.

17. A method of assigning a patient-specific bin to a patient, the method comprising:

receiving an identification of a room to be occupied by the patient;

identifying a dispensing device among a plurality of dispensing devices based at least in part on an association between the room and the identified dispensing device, wherein the dispensing device includes one or more dispensing mechanisms that are secured within the device and configured to dispense items from bins within the device;

designating the dispensing device as an active device, wherein the designation of the dispensing device as active enables a set of functions that are allowed for the dispensing device;

receiving information from the dispensing device identifying one or more patient-specific bins within the dispensing device that are assigned to other patients;

determining one or more patient-specific bins within the dispensing device are available for assignment to the patient based on the information received from the dispensing device;

assigning a selected first one of the identified patient-specific bins to the patient;

configuring the controls of the dispensing mechanism to dispense items from the selected first one of the identified patient-specific bins to a group of authorized user;

adjusting a designation of the dispensing device from active to interim to provide continued use of the dispensing device for the patient during a transfer of the patient to another room, wherein the designation of the dispensing device as interim limits the functions that are allowed for the dispensing device; and

based on the designation of the dispensing device as interim, reconfiguring the controls of the dispensing mechanism to restrict access to the dispensed items of the selected first one of the identified patient-specific bins to a subset of the group of authorized users.

18. The method of claim 17, wherein the plurality of bins includes a first set of patient-specific bins allocated for assignment to a patient and a second set of item-specific bins allocated for assignment to an item to be used by a plurality of patients.

19. The method of claim 18, further comprising:

determining that a second patient-specific bin previously assigned to the patient in the dispensing device has insufficient available capacity for identified medical supplies to be stored for the patient in one or more patient-specific bins;

determining that the dispensing device associated with the room does not currently include an available bin allocated as a patient-specific bin and configured with sufficient capacity to store the identified medical supplies; and

re-allocating one or more available bins of the plurality as patient-specific bins based at least in part on a determination of sufficient storage capacity for the identified medical supplies, wherein the first assigned patient-specific bin comprises a selected one of the re-allocated bins.

20. The method of claim 18, further comprising:

automatically re-allocating a subset of the set of the item-specific bins to the set of patient-specific bins based on current or future projections for patient-specific storage at the dispensing device; and

automatically re-allocating one or more empty patient-specific bins assigned to a second patient as available patient-specific bins.

21. The method of claim 17, further comprising:

receiving a listing of medical supplies to be stored for the patient in one or more patient-specific bins;

determining that the first assigned patient-specific bin has insufficient storage capacity for the listed medical supplies of the patient; and

assigning a selected second one of the identified patient-specific bins to the patient.

22. The method of claim 17, wherein the assignment of the selected first one of the identified patient-specific bins to the patient comprises an automatic assignment.

23. The method of claim 17, further comprising:

associating the dispensing device with a set of rooms comprising an area of a healthcare facility, wherein the area includes the room to be occupied by the patient.

24. The method of claim 17, further comprising:

transmitting a selectable user interface configured to display at least a subset of the identified patient-specific bins; and

receiving a selection via the selectable user interface selecting the patient-specific bin to be assigned to the patient.

25. A device for assigning a patient-specific bin to a patient, the device comprising:

a receiving unit configured to receive an identification of a room to be occupied by the patient and to receive information from a dispensing device identifying a patient-specific bin within the dispensing device that is currently assigned to another patient;

a processing unit, communicatively coupled with the receiving unit, and configured to;

identify the dispensing device based at least in part on an association between the room and the identified dispensing device, the dispensing device including one or more dispensing mechanisms secured within the dispensing device and configured to dispense items from one or more bins of the dispensing device;

designate the dispensing device as an active device, wherein the designation of the dispensing device as active enables a set of functions that are allowed for the dispensing device;

automatically identify one or more patient-specific bins that are available for assignment to the patient from a plurality of bins within the identified device;

assign a selected one of the identified patient-specific bins to the patient;

configure the controls of the dispensing mechanism to dispense items from the selected one of the identified patient-specific bins to a group of authorized user;

designate the dispensing device as an interim device based at least in part on a transfer of the patient, wherein the designation of the dispensing device as interim limits the functions that are allowed for the dispensing device; and

based on the designation of the dispensing device as interim, reconfigure the controls of the dispensing mechanism to restrict access to the items of the selected one of the identified patient-specific bins to a subset of the group of authorized users; and

a transmitting unit, communicatively coupled with the receiving unit, and configured to transmit the assignment and designation to the dispensing device.