Conferencing auto agenda planner

• US 10,002,345 B2
• Filed: 09/26/2014
• Issued: 06/19/2018
• Est. Priority Date: 09/26/2014
• Status: Active Grant

• Current Assignee: AT&T Intellectual Property I LP (AT&T, Inc.)
• Original Assignee: AT&T Intellectual Property I LP (AT&T, Inc.)
• Inventors: Ganani, Nir
• Primary Examiner(s): Hershley, Mark E
• Application Number:
  US14/498,606
• Publication Number:
  US 20160092578A1
• Time in Patent Office: 1,362 Days
• Field of Search: 707728
• CPC Class Codes: G06F 16/24575 using context
• CPC Class Codes: G06F 16/335 Filtering based on additional data, e.g. user or group profiles filtering in web context G06F16/9535, G06F16/9536
• CPC Class Codes: G06F 16/9535 Search customisation based on user profiles and personalisation
• CPC Class Codes: G06Q 10/10 Office automation; Time management

Abstract

To generate agendas for meetings, an agenda planning system is provided. The agenda planning system can generate suggested agenda items for scheduled meetings based on various available data, such as emails sent on the topic, previous meetings materials, subject and participants in the meeting appointment. The agenda planning system can determine the topic of the meeting based on the meeting request or calendar invitation. With the topic or subject of the meeting, the agenda planning system can then mine various resources in order to determine possible agenda items. The agenda planning system can propose potential agenda items based on agenda items in previous meetings, and perform searches through emails sent between the meeting invitees and/or participants. The email search terms can be based on the meeting topic or subject determined by the agenda planning system.

Claims

1. A system, comprising:

a processor; and

a memory that stores executable instructions that, when executed by the processor, facilitate performance of operations, comprising;

determining subject data representing a subject for a requested meeting;

determining a group of possible agenda items for the requested meeting based on a result of an email word search associated with the subject, wherein the email search searches emails relating to an attendee identity associated with the requested meeting;

generating agenda data representing an agenda for the requested meeting with an agenda item selected from the group of possible agenda items, wherein the agenda item satisfies a defined criterion associated with relevancy to the subject, wherein the defined criterion is a function of a similarity of the agenda item to an agenda topic and an appearance frequency of the agenda item in an email associated with the requested meeting; and

determining an amount of time to dedicate to the agenda item based on an importance determined for the agenda item, wherein the importance is determined as a function of a rate of keyword occurrence, a first number of emails with the keyword occurrence, and a second number of times the agenda item appeared in previous agendas.

2. The system of claim 1, wherein the operations further comprise:

ordering agenda items based on respective amounts of time dedicated to each agenda item of the agenda items.

3. The system of claim 1, wherein the operations further comprise:

ordering agenda items based on a chronological order of appearance of the agenda items in the email word search associated with the subject.

4. The system of claim 1, wherein the operations further comprise:

determining that the requested meeting is associated with a previous meeting; and

determining the group of possible agenda items based on agenda items in the previous meeting.

5. The system of claim 4, wherein the email search searches emails sent to or received from an attendee identity associated with the previous meeting.

6. The system of claim 1, wherein the operations further comprise:

generating query data representing a query associated with selection of the agenda item.

7. The system of claim 6, wherein the operations further comprise:

receiving query response data in response to generating the query data, and wherein the query response data represents an approval of an inclusion of the agenda item in the agenda of the requested meeting.

8. The system of claim 7, wherein the operations further comprise:

in response to refusal of inclusion of the agenda item, selecting another agenda item selected from the group of possible agenda items.

9. The system of claim 7, wherein the operations further comprise:

selecting the agenda item from the group of possible agenda items based on query response data received in association with a previous meeting.

10. A method, comprising:

receiving, by a device comprising a processor, an indication that a meeting has been requested;

receiving, by the device, attendee identity data associated with the meeting;

determining, by the device, topic data representing a topic for the meeting based on a subject of the meeting;

determining, by the device, a group of possible agenda items for the meeting based on a result of an email word search associated with the topic, wherein the email search searches emails sent to and received from an attendee identity associated with the attendee identity data, and emails sent to and received from the attendee identity associated with a previous meeting;

generating, by the device, agenda data representing an agenda for the meeting with an agenda item selected from the group of possible agenda items, wherein the agenda item satisfies a defined criterion associated with relevancy to the topic, and wherein the defined criterion is a function of a similarity of the agenda item to a topic and an appearance frequency of the agenda item in an email associated with the meeting;

determining, by the device, that the requested meeting is associated with the previous meeting; and

determining, by the device, the group of possible agenda items based on agenda items in the previous meeting.

11. The method of claim 10, further comprising:

determining, by the device, an importance of the agenda item as a function of a rate of keyword occurrence, a first number of emails with the keyword occurrence, and a second number of times the agenda item appeared in previous agendas;

determining, by the device, an amount of time to dedicate to the agenda item based on the importance determined for the agenda item; and

ordering, by the device, agenda items selected from the group of possible agenda items based on a ranking of the importance determined for the agenda items.

12. The method of claim 10, further comprising:

ordering, by the device, agenda items based on a chronological order of appearance of the agenda items in the email word search associated with the topic.

13. The method of claim 10, further comprising:

determining, by the device, that the meeting is associated with the previous meeting; and

determining, by the device, the group of possible agenda items based on agenda items in the previous meeting.

14. The method of claim 10, further comprising:

generating query data representing a query associated with selection of the agenda item; and

receiving query response data in response to generating the query data, wherein the query response data represents a refusal of inclusion of the agenda item in the agenda of the meeting.

15. The method of claim 10, further comprising:

adapting the defined criterion associated with relevancy to the topic based on the query response data.

16. A computer-readable storage device storing executable instructions that, in response to execution, cause a system comprising a processor to perform operations, comprising:

receiving an indication that a meeting has been requested;

receiving attendee identity data associated with the meeting;

determining topic data representing a topic for the meeting based on a subject of the meeting;

determining a group of possible agenda items for the meeting based on a result of an email word search associated with the topic, wherein the email word search searches emails related to an attendee identity associated with the attendee identity data;

generating agenda data representing an agenda for the meeting with an agenda item selected from the group of possible agenda items, wherein the agenda item is determined to satisfy a defined criterion associated with relevancy to the topic, and wherein the defined criterion is a function of a similarity of the agenda item to a topic and an appearance frequency of the agenda item in an email associated with the meeting; and

determining an amount of time to dedicate to the agenda item based on an importance determined for the agenda item, wherein the importance is determined as a function of a rate of keyword occurrence, a first number of emails with the keyword occurrence, and a second number of times the agenda item appeared in previous agendas.

17. The computer-readable storage device of claim 16, wherein the operations further comprise:

generating query data representing a query associated with selection of the agenda item; and

receiving query response data in response to generating the query data, wherein the query response data represents approval or refusal of inclusion of the agenda item in the agenda of the meeting.

18. The computer-readable storage device of claim 16, wherein the operations further comprise:

adapting the defined criterion associated with relevancy to the topic based on the query response data.

19. The computer-readable storage device of claim 16, wherein the operations further comprise:

ordering agenda items based on a chronological order of appearance of the agenda items in the email word search associated with the topic.

20. The computer-readable storage device of claim 16, wherein the operations further comprise:

selecting the agenda item from the group of possible agenda items based on query response data received in association with a previous meeting.