Automated method and system for reducing the improper disclosure of documents
First Claim
Patent Images
1. An automated system to reduce improper disclosure of documents containing a plurality of image pages of image information for a patient, comprising:
- an optical character recognition (OCR) processing tool that passes each document through an OCR module that converts a predetermined number of pages of the document image information into text information, wherein the predetermined number of OCR'"'"'ed pages is less than all the pages for at least one sampled document; and
an automated quality control (QC) process tool that uses the text information to perform a review for patient demographic matching conditions in the documents, wherein the automated QC process tool determines whether a predetermined number of pages of each document can be positively identified with the patient, if the document exceeds a predetermined threshold of positively identified pages, then the document is released to deliver to a requester of the document;
a QC assist process tool that receives documents that fail the QC process tool test for review and validation by a document reviewer, the QC assist process tool comprises a “
heat map”
for each failed document, a visual representation of each page of the failed document is displayed and each page of the failed document is visually coded based on an amount of matches of patient demographic information received from a requester of the documents to patient demographic matching conditions in the text information for that page which facilitates the reviewer to quickly view only failed documents and validate documents containing a sufficient number of matches for release to deliver to the requester.
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Abstract
An automated system to reduce improper disclosure of documents containing image information for a patient. The system includes an OCR processing tool that passes each document through an OCR module that converts the document image information into text information, and an automated QC process tool that uses the text information to perform a quality control review for patient demographic matching conditions in the documents.
5 Citations
19 Claims
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1. An automated system to reduce improper disclosure of documents containing a plurality of image pages of image information for a patient, comprising:
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an optical character recognition (OCR) processing tool that passes each document through an OCR module that converts a predetermined number of pages of the document image information into text information, wherein the predetermined number of OCR'"'"'ed pages is less than all the pages for at least one sampled document; and an automated quality control (QC) process tool that uses the text information to perform a review for patient demographic matching conditions in the documents, wherein the automated QC process tool determines whether a predetermined number of pages of each document can be positively identified with the patient, if the document exceeds a predetermined threshold of positively identified pages, then the document is released to deliver to a requester of the document; a QC assist process tool that receives documents that fail the QC process tool test for review and validation by a document reviewer, the QC assist process tool comprises a “
heat map”
for each failed document, a visual representation of each page of the failed document is displayed and each page of the failed document is visually coded based on an amount of matches of patient demographic information received from a requester of the documents to patient demographic matching conditions in the text information for that page which facilitates the reviewer to quickly view only failed documents and validate documents containing a sufficient number of matches for release to deliver to the requester. - View Dependent Claims (2, 3, 4, 5, 6)
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7. A system to reduce improper disclosure of documents from a provider of the documents to a requester of the documents, comprising:
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a tool that imports electronic copies of the documents, the documents contain one or more image pages of image information for a patient; an optical character recognition (OCR) processing tool that passes each copied document through an OCR module that converts the copied document image information into text information; an automated quality control (QC) process tool that compares patient identifying information received from a requester of the documents to patient demographic matching conditions in the text information of the copied documents, wherein the automated QC process tool tests whether each copied document can be positively identified with a patient, copied documents that pass the test are released to deliver to the requester; and a QC assist process tool that receives copied documents that fail the QC process tool test for review and validation by a document reviewer, the QC assist process tool comprises a “
heat map”
for each failed document, a visual representation of each page of the failed document is displayed and each page of the failed document is visually coded based on an amount of matches of patient identifying information received from a requester of the documents to patient demographic matching conditions in the text information for that page which facilitates the reviewer to quickly view only failed documents and validate documents containing a sufficient number of matches for release to deliver to the requester. - View Dependent Claims (8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19)
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Specification