Files automatically shared at conference initiation

• US 10,516,709 B2
• Filed: 06/29/2017
• Issued: 12/24/2019
• Est. Priority Date: 06/29/2017
• Status: Active Grant

• Current Assignee: Cisco Technology, Inc. (Cisco Systems, Inc.)
• Original Assignee: Cisco Technology, Inc. (Cisco Systems, Inc.)
• Inventors: Powell, Brian, Rosenberg, Jonathan, Barave, Amit
• Primary Examiner(s): Boutah, Alina A
• Application Number:
  US15/637,630
• Publication Number:
  US 20190007467A1
• Time in Patent Office: 908 Days
• CPC Class Codes: G06Q 10/1095 Meeting or appointment
• CPC Class Codes: H04L 12/1822 Conducting the conference, e.g. admission, detection, selection or grouping of participants, correlating users to one or more conference sessions, prioritising transmission
• CPC Class Codes: H04L 65/1093 by adding participants; by removing participants
• CPC Class Codes: H04L 65/403 Arrangements for multi-party communication, e.g. for conferences data switching systems for conference H04L12/18; arrangements for connecting several subscribers to a common circuit, i.e. affording conference facilities H04M3/56; television conferencing systems H04N7/15
• CPC Class Codes: H04L 67/06 specially adapted for file transfer, e.g. file transfer protocol [FTP]
• CPC Class Codes: H04L 67/60 Scheduling or organising the servicing of application requests, e.g. requests for application data transmissions using the analysis and optimisation of the required network resources admission control or resource allocation H04L47/70
• CPC Class Codes: H04M 3/567 Multimedia conference systems
• CPC Class Codes: H04N 7/147 Communication arrangements, e.g. identifying the communication as a video-communication, intermediate storage of the signals selecting H04Q
• CPC Class Codes: H04N 7/15 Conference systems

Abstract

The present technology automatically shares materials at the start of a videoconference without requiring a participant to find the materials or instruct the videoconferencing application to share the materials. The conference materials can be automatically shared without any conference participant involvement. The present technology automatically associates materials included in a calendar invitation to the conference or in a shared space referenced in the calendar invitation. These materials can be automatically shared when the conference launches.

Claims

1. A method comprising:

receiving an invitation to a conference at a conference invitation processing service, the invitation to the conference including a plurality of materials and/or a references to a materials accessible from a file service;

detecting, by the invitation processing service, the plurality of materials and/or the references to the materials accessible from the file service;

associating, by an association service, the plurality of materials to a scheduled conference;

receiving a request to launch the scheduled conference;

determining a most relevant material of the materials that is most relevant to the scheduled conference, wherein determining the most relevant material comprises determining when a material includes a heading that indicates an agenda for the conference, or the material is a presentation;

after receiving the request to launch the scheduled conference, automatically rendering the most relevant material in the scheduled conference by a document rendering service.

2. The method of claim 1 comprising:

detecting the invitation to the scheduled conference by a calendar connector, prior to the receiving the invitation to the conference at the conference invitation processing service, wherein the calendar connector monitors a calendar service for calendar items referencing the conference service; and

sending the invitation to the conference invitation processing service.

3. The method of claim 1 wherein the invitation to the conference includes a meeting identifier that uniquely identifies the conference.

4. The method of claim 1 comprising:

when the plurality of materials and/or the references to the materials is detected, sending the plurality of materials to a file service, and the association by the association service associates the material stored in the file service to the scheduled conference.

5. The method of claim 1, wherein the association by the association service includes storing a link to a location at the file service where the material can be accessed during the conference.

6. The method of claim 5, comprising:

after receiving a request to launch the scheduled conference, determining by the association service whether the material is associated to the scheduled conference and is stored in the file service.

7. The method of claim 1, wherein the scheduled conference is hosted within a collaboration space service that includes a plurality of spaces, each space being assigned to a plurality of participants and having a topic.

8. The method of claim 7, wherein the invitation to the conference does not identify an existing space of the collaborative space service, the method comprising:

creating a new space within the collaboration space service by assigning the service to invitees listed in the invitation, and using a title of the conference in the invitation as the topic of the space.

9. The method of claim 7, wherein the invitation to the conference does not identify an existing space of the collaborative space service, the method comprising:

analyze the plurality of materials accessible from the file service to determine if the plurality of materials is present in any of the plurality of spaces, or to determine if the subject of any of the plurality of materials matches the topic in any of the plurality of spaces, and determine if conference invitees in the conference invitation are assigned to the existing spaces having the any of the plurality of materials present or having a topic that matches the subject of the any of the plurality of materials.

10. A non-transitory computer-readable medium comprising instructions stored thereon that when executed processor are effective to cause a computing system to:

receive an invitation to a conference, the invitation to the conference including a plurality of materials and/or a-references to a materials accessible from a file service;

detect the plurality of materials and/or the references to the materials accessible from the file service;

associate the plurality of materials to a scheduled conference;

receive a request to launch the scheduled conference;

determine a most relevant material of the materials that is most relevant to the scheduled conference, wherein the most relevant material comprises determining when a material includes a heading that indicates an agenda for the conference, or the material is a presentation;

after receiving the request to launch the scheduled conference, automatically render the at most relevant material in the scheduled conference by a document rendering service.

11. The non-transitory computer-readable medium of claim 10 wherein the instructions are effective to cause the computing system to:

when the plurality of materials and/or the references to the materials is detected, send the plurality of materials to a file service, and the association associates the material stored in the file service to the scheduled conference.

12. The non-transitory computer-readable medium of claim 10 wherein the associate includes storing a link to a location at the file service where the material can be accessed during the conference.

13. A system comprising:

at least one processor; and

at least one non-transitory computer readable medium configured to store instructions executable by the at least one processor, the instructions effective to;

receive an invitation to a conference, the invitation to the conference including a plurality of materials and/or a-references to a materials accessible from a file service;

detect the plurality of materials and/or the references to the materials accessible from the file service;

associate the plurality of materials to a scheduled conference;

receive a request to launch the scheduled conference;

determine a most relevant material of the materials that is most relevant to the scheduled conference, wherein the most relevant material comprises determining when a material includes a heading that indicates an agenda for the conference, or the material is a presentation;

after receiving the request to launch the scheduled conference, automatically render the most relevant material in the scheduled conference by a document rendering service.

14. The system of claim 13 wherein the instructions are effective to:

when the plurality of materials and/or the references to the materials is detected, send the plurality of materials to a file service, and the associate associates the material stored in the file service to the scheduled conference.

15. The system of claim 13 wherein the associate includes storing a link to a location at the file service where the material can be accessed during the conference.