EXPENSE RECOVERY SYSTEM FOR MULTI-FUNCTION DEVICE WITH SMART DATA ENTRY

• US 20070299752A1
• Filed: 09/05/2007
• Published: 12/27/2007
• Est. Priority Date: 04/03/2006
• Status: Active Grant

• Current Assignee: nQueue Incorporated
• Original Assignee: nQueue Incorporated
• Inventors: Zwiefelhofer, Ray
• Granted Patent: US 7,526,213 B2
• Time in Patent Office: Days
• US Class Current: 705/34
• CPC Class Codes: G03G 21/02 Counting the number of copies; Billing
• CPC Class Codes: G06Q 30/04 Billing or invoicing
• CPC Class Codes: G06Q 40/12 Accounting

Abstract

An expense recovery system for a digital MFD in the form of a modification to the application program interface of the MFD to allow input of identifiers for the user, the client and the job and to transmit this information and other transaction data to a host computer for billing purposes. Data entry is made faster and more accurate by minimizing keystrokes. The information is transmitted over a network and, optionally, the host computer may be located remote from the MFD.

Claims

1. A cost recovery system, comprising:

a multi-function device including an internal meter;

a host computer connected to the multi-function device;

wherein the multi-function device is configured to scan a paper document and create an electronic file;

wherein the multi-function device is configured to print a paper document from an electronic file;

wherein the multi-function device is configured to track transaction information using the internal meter; and

wherein the multi-function device is configured the multi-function device to communicate a transaction record including information concerning the transaction directly to the host computer.

2. The cost recovery system of claim 1, wherein the multi-function device is configured to photocopy paper documents by scanning the document to create an electronic file and then printing a paper document from the electronic file.

3. The cost recovery system of claim 1, wherein the multi-function device is also configured to electronically transmit electronic files created by the multi-function device via electronic mail.

4. The cost recovery system of claim 1, wherein the multi-function device is also configured to electronically transmit electronic files created by the multi-function device via facsimile.

5. The cost recovery system of claim 1, wherein the multi-function device and the host computer are connected via a network.

6. The cost recovery system of claim 5, further comprising a billing system connected to the network.

7. The cost recovery system of claim 5, wherein the multi-function device includes an input device and is configured to receive a user identifier and a client identifier via the input device.

8. The cost recovery system of claim 7, wherein the multi-function device is configured to provide the user identifier and the client identifier to the host computer for validation.

9. The cost recovery system of claim 8, wherein the host computer is configured to validate a user identifier and a client identifier against a current user list and a current client list provided by the billing system.

10. The cost recovery system of claim 9, wherein:

the host computer is configured to transmit transaction information from the transaction record and the user identifier and the client identifier to the billing system;

the host computer is configured to provide the user identifier and the client identifier to the billing system; and

the billing system is configured to validate user and client identifiers provided by the host computer.

11. The cost recovery system of claim 1, wherein:

the transaction record includes an identifier associated with the multi-function device, a count, and a transaction termination status; and

the transaction record includes information identifying the type of transaction that is taking place.

12. The cost recovery system of claim 11, wherein the count is expressed as an initial meter count and a final meter count.

13. The cost recovery system of claim 11, wherein:

the multi-function device includes a management information base; and

the multi-function device is configured to generate the count from information contained in the management information base.

14. A multi-function device, comprising:

a scanner;

a printer;

a network connection;

an internal meter;

an input device;

an internal processor configured by software including embedded cost recovery software;

wherein the processor is configured to receive information concerning a transaction via the input device;

wherein the processor is configured to provide a transaction record including information concerning the transaction to an external device via the network connection.

15. The multi-function device of claim 14, wherein the transaction record includes a count.

16. The multi-function device of claim 15, wherein:

the count is expressed as an initial meter count and a final meter count; and

the transaction record includes information identifying the type of transaction.

17. The multi-function device of claim 15, wherein the information identifying the type of transaction indicates that the transaction includes creation of photocopies.

18. The multi-function device of claim 16, wherein the information identifying the type of transaction indicates that the transaction includes creation of electronic files.

19. The multi-function device of claim 16, wherein the information identifying the type of transaction indicates that the transaction includes the facsimile transmission of documents.

20. The multi-function device of claim 14, further comprising:

a management information base;

wherein the processor is configured to include information concerning the transaction drawn from the management information base.

21. The multi-function device of claim 20, wherein:

the information drawn from the management information base includes the number and types of transactions performed; and

the information drawn from the management information base includes information concerning the consumables used during the copy job.

22. The multi-function device of claim 14, wherein the processor is configured to obtain a user identifier and a client identifier from the input device.

23. The multi-function device of claim 22, wherein the processor is configured to verify the user identifier and the client identifier against a list of current users and a list of current clients.

24. The multi-function device of claim 22, wherein the processor is configured to forward the user identifier and client identifier to an external device via the network connection.

25. A method of accounting for transactions at a multi-function device including an internal memory and a network connection, comprising:

performing a transaction involving a document using the multi-function device;

storing information concerning the transaction and the number and type of functions performed during the transaction in the internal memory; and

communicating the stored information to external devices via the network connection.