System and Method of Team Performance Management Software

• US 20090043621A1
• Filed: 08/09/2007
• Published: 02/12/2009
• Est. Priority Date: 08/09/2007
• Status: Abandoned Application

• Current Assignee: Altova GmbH
• Original Assignee: Altova GmbH
• Inventors: Kershaw, David
• Application Number:
  US11/836,679
• Publication Number:
  US 20090043621A1
• Time in Patent Office: Days
• US Class Current: 705/7
• CPC Class Codes: G06Q 10/06 Resources, workflows, human or project management; Enterprise or organisation planning; Enterprise or organisation modelling
• CPC Class Codes: G06Q 10/063116 Schedule adjustment for a person or group
• CPC Class Codes: G06Q 10/063118 Staff planning in a project environment
• CPC Class Codes: G06Q 10/06398 Performance of employee with respect to a job function

Abstract

The invention is an application for teams of information workers, their managers, and human resources professionals to evaluate and raise performance based on communication metrics and norms of behavior within a team. A model and management Web pages enable users to collectively set norms of behavior, communicate, make decisions, set roles and goals, receive evaluations according to their norms, and in other ways conduct interpersonal relations in a business context. Modules acquiring data from email and document management systems, groupware, directories, and other information sources are included. Said information is joined with the invention'"'"'s internally generated data. An expert system generates observations and advice permitting the team to more appropriately deploy information, adhere more closely to its norms, and lessen stress caused by interpersonal friction. Management is provided a means of assessing teams, setting policies, and defining parametric ranges for norms.

Claims

1. A software apparatus composed of a software model, a view on the model, data analysis rules separate from the logic inherent in the model and view, and integration components (collectively hereinafter the “

Application”

), and method of its routine use by work teams of two or more individuals for the purpose of improving the interpersonal coherence and thereby the work performance of the said team by, inter alia, the following unordered steps

Improving the predictability of work communications by setting norms for team communication and by tracing actual communication patterns and content indicators for analysis and review;

Conforming perceptions amongst team members of team and individual roles, goals, work results, relationships, behaviors and the values placed on behaviors by individuals and the team by explicitly documenting those aspects of the team within the Application;

Defining and using an explicit decision making model (such as “

by consensus”

, “

by majority”

, etc.);

Guiding the decision making process through questions and answers, propositions, resolutions, and voting;

Organizing users into subgroups with specific goals, values, relationships and evaluation results;

Encouraging a sense of community within the work team by enabling and making explicit shared responsibilities, increasing the role of member to leader and leader to member feedback, and providing ways to realize a group personality via personalization of the Application, both by user actions and by interpretation of user preferences by the Application, by averaging or by another algorithm, in a way that is best described as “

group personalization”

of the Application;

2. The Application of claim 1 wherein is provided a work team model comprised of the following parts (hereinafter “

objects”

or “

entities”

interchangeably) and relationships between the same for the purpose of defining a data structure to collect and manage the data required by the Application for the analysis of team relationships and performance with the objective of troubleshooting team performance problems rooted in interpersonal relations, including negotiations, communications, perspective sharing, group organization and leadership, expectation setting, and other concepts common to the analysis of work relationships,

Users, holding data and references regarding identification, preferences, current state, Groups, Relationships, Projects, Teams, Messages, Information Events, Rubrics, etc., as those terms are defined below;

Groups, as collections of users, holding data and references regarding the Group itself (e.g. name, description, purpose, etc.), its User members, a default Decision Model, Roles, Goals, etc., as those terms are defined below;

Projects, holding data and references regarding the Project itself, Milestones, Users, Groups, a Team, a default Decision Model, Roles, Goals, etc., as those terms are defined below;

Teams, holding data and references regarding Users, Groups, Projects, a default Decision Model, Roles, Goals, as those terms are defined below;

Portfolios, holding data and references regarding Users, Groups, one or more Projects, and one or more Teams;

Milestones, signifying a period of time elapsed or an amount of work accomplished within the context of a Project, a User, a Group, or a Team;

Persona, signifying a general and recognizable way of acting as a user, group, project, or team adopted by a User or Users to express a desire for the user, group, project, or team to be seen to behave as the Persona suggests he, she, or it will behave;

Skills, signifying an ability of a User or of a Group;

Goals, signifying work expected of a user;

Citations, signifying a result of work against a Goal by a User;

Petitions, signifying a request for recognition by a User to another User;

Comments, signifying a personal opinion or explanation by a User associated with an object;

Decision Models, signifying a decision making modus operandi of a group of users as defined by a Group, a Project, or a Team;

Decisions, signifying a choice made or to be made by one or more users for a Group;

Questions, signifying a request for information by a user, the answer to which has an implied force less than that of the Decision;

Votes, signifying an approval or disapproval by a User of another object, but principally the Question and Decision objects, wherein a vote is considered binding for the purposes of the Application'"'"'s analysis and possible actions;

Topics, signifying an area of discussion of a Group and which in principle may be attached to any other object within the Application;

Memes, signifying a label or short comment that may be associated with one or more objects within the Application and that may be shared between Users for their own use;

Relationships between Users, signifying a real-world work relationship between users of the Application;

Delegations from User to User, signifying the intention of a user to permit another user to act for him or her within the Application, and by extension within the physical work team external to the application;

Roles, signifying a job, duty, or distinction specific to the User holding the role in the context of a Group, Project, or Teams;

Messages, signifying a message sent within the Application, in the form of an email-like message, or in the form of an instant messaging-like message, or within a system which is integrated with the Application;

Information Events, signifying data points collected within the Application that are sourced within the Application'"'"'s objects or from another system integrated with the Application such that the application may read state therein contained that pertains to the users, groups, projects, or work teams modeled in the Application;

Message Dictionaries, signifying the tokens found in the communications represented by Information Events that are indicative of the matter the communications pertain to, and that may stand in for the User'"'"'s relationship to the matter of the communication in a way that is concise and that makes circumspect use of company owned, but conceptually private, communications on the matter for display within the Application in a variety of ways as required for display in the context of skills, responsibilities, scoring, and mildly competitive evaluation of individual performance;

Rules, signifying the rules within the Application that exist to codify the best practices of an organization and its work teams;

Analysis, signifying the result of the Application'"'"'s finding a Rule that obtains, and including the observation made by the Application, a statement of the Rule, and a suggested course of action to be taken by the User receiving the Analysis;

Rubrics for evaluating the actions and state of a User, Users, Groups, Projects, and Teams based on the object model hereinbefore described;

Scores, signifying the application of a Rubric to the observed behavior of a User;

3. The Application model of claim 2 incorporated within a set of management and interaction user interface screens (hereinafter “

management pages”

) where each management page, which may include a number of actual Web pages or Web page fragments in its logical scope, offers facilities for, inter alia, object creation, updating, deletion, and inspection, and that provide a means for company management to configure the Application such that options, ranges and rules governing actions are pre-set to allow only those options, values and actions that support company or work team policies, and such that the members of a work team may use the set of management pages to construct a representation of themselves, their team, its associated groups, projects, and other related objects, and the norms of behavior associated with that team, as represented by certain of the hereinbefore described model objects, which set of management pages in the context of any given user is comprised of

A management page for the user'"'"'s credentials, descriptive data, persona, current state indicators, and other quasi-personal information pertaining to a User;

A management page for the teams the logged in user participates in or manages;

A management page for the relationships with friends and coworkers of the logged in user, and for his or her other work life relationships;

A management page for the projects the logged in user participates in;

A management page for the message communications, topics and memes the logged in user has in some way taken part in;

A management page for the roles the logged in user has in his or her groups, projects, and teams;

A management page for the goals of the logged in user and his or her citations;

A management page for the work skills, interests, message keywords, and other knowledge indicating profile information of the logged in user;

A management page for the values and norms of the logged in user denoted by their Rubrics and evaluated by their Scores;

A management page for the decision models, decisions, questions and votes pertaining to the logged in user;

A management page for the analysis and advice that the application offers the logged in user;

4. The Application'"'"'s model, and management pages (hereinafter the “

Web application”

) of claim 3, extended to include facilities for the analysis and display of interpersonal communications in forms including as a time series, as a list, as sets grouped according to responses to an original message or by type or by user or another set grouping indicators, as a network diagram wherein users are the vertices of a directed graph taking messages and other Information Events to be the edges connecting the vertices and message and Information Event counts providing edge weights, by cluster according to term frequency, and by other indicators of sequence, relatedness, weighting of indicated relationships, timing, reciprocity, and like measures that provide raw materials for the Application to use in generating visualizations that enable users of the Web Application to gain specific insights as to the appropriateness of the communications and participation-indicated relationships between team members and thereby draw conclusions as to how team productivity may be raised;

5. The Web Application of claim 4. wherein the facilities for the analysis and display of interpersonal communications also provide analysis and display of static indictors of actions and indirect communications between users as mediated by the Web Application through the use of the several group norms indicator objects and indirect communications media objects for the purpose of more completely elucidating the scope and patterns of communication between users of the Web Application so that said users may gain specific insights as to the appropriateness of the communications and participation-indicated relationships between team members and thereby draw conclusions as to how team productivity may be raised, which set of norms indicator objects and media objects is comprised of

Roles;

Persona;

Goals;

Citations;

Groups;

Relationships;

Decision Models;

Decisions;

Questions;

Votes;

Memes;

Topics;

Rubrics;

Scores;

Skills;

Milestones;

Comments;

Petitions;

Delegations;

6. The Web Application of claim 5, wherein is embedded a forward chaining expert system (a well-known component type defined here as, briefly, a rule set specific to the Application plus an off the shelf rules selection and execution engine plus a working memory for fact data, and including the application programming interface of the execution engine;

hereinafter the “

Expert System”

), into the working memory of which is placed references to teams and the objects related to them by reference (to with, Users, Groups, Projects, etc.) so that as the Application model data is loaded and changes a RETE-like algorithm within the rules selection engine core of the Expert System efficiently selects rules for consideration that, if any obtain, may modify the Application model data, or provide an Analysis to the User object that is active (i.e. the user has logged into the Web Application) and for which the rule pertains, or both, and wherein the Analysis, if any, will contain the rule identity, an indicator of the condition observed by the expert system that triggered the rule, date, priority, and one or more suggestions for behavior that would facilitate team or group productivity, at which point said Analysis object is presented to the user for their consideration and possible action to correct, mitigate or complement the situation recognized by the rule, all of which with the goal of identifying present or potential interpersonal issues brought about by the course of team work actions and enabling the user to consider and correct the same as needed;

7. The Expert System of claim 6, wherein the set of rules and their contributing data is made configurable to the management requirements of a specific business, and including the Web Application'"'"'s desired technical performance characteristics, by means of any or all of a management page that manipulates a configuration that is stored as configuration objects, by a management page that inhibits the adding of information into the working memory of the Expert System, or by the editing of, or adding to, or removing from a set of rules written in the interpreted rule specification language of the rules selection core of the Expert System and configured by a technical administrator, which minimum set, before any customization, is comprised of the following rules

A rule testing the typical pattern of voting within a team and its appropriateness to the Decision Model of the team;

A likewise rule testing in the context of a project;

A likewise rule testing in the context of a group;

A rule testing the presence of a role for each user within a team, wherein one or more roles is expected;

A likewise rule testing in the context of a project;

A likewise rule testing in the context of any group that is a descendent of a Project or a Team;

A rule testing the presence of a goal for each user within a team, wherein one or more goals is expected;

A likewise rule testing in the context of a project;

A likewise rule testing in the context of any group that is a descendent of a Project or a Team;

A rule testing the communication between the leader User within any Team and the other members of that Team, wherein the expectation is that a configurable number of communications per user per day is obtained;

A likewise rule testing in the context of a project;

A likewise rule testing in the context of any group that is a descendent of a Project or a Team;

A rule testing the communication between any given member of a team and the other members of that team, wherein the expectation is that a configurable number of communications per user per day is obtained;

A likewise rule testing in the context of a project;

A likewise rule testing in the context of any group that is a descendent of a Project or a Team;

A rule testing that each Team has at least one leader User;

A likewise rule testing in the context of a Project;

A likewise rule testing in the context of any group that is a descendent of a Project or a Team;

A rule testing that each Team has at least one sponsor User that is not a member of the Team;

A likewise rule testing in the context of a Project;

A likewise rule testing in the context of any group that is a descendent of a Project or a Team;

A rule testing that each Team has one and only one default Decision Model;

A likewise rule testing in the context of a Project;

A likewise rule testing in the context of any group that is a descendent of a Project or a Team;

A rule testing that a given User has a configurable minimum number of Relationships;

A rule testing that a given User has a configurable minimum number of Questions;

A rule testing that a given User has a configurable minimum number of Votes;

A rule testing that a given User has a configurable minimum number of Messages;

A rule testing that a given User has a configurable minimum number of Skills;

A rule testing that a given User has a configurable minimum number of Rubrics with non-default values;

A rule testing that a given User has a configurable minimum number of Comments;

A rule testing that a given User has a configurable minimum number of Groups it is a member of;

A rule testing that a given User has exactly one Persona;

A rule testing that a given leader User has a configurable minimum number of Citations;

A rule testing that the Users a given leader User leads within their leadership context entity have set a minimum number of non-default valued Rubrics;

A rule testing that a given leader User has created and populated a configurable minimum number of Groups;

A rule testing that a given leader User has a configurable minimum number of Comments on other User'"'"'s objects;

A rule testing that a given leader User has a configurable minimum number of Comments;

A rule testing that a given leader User has not assigned more than a configurable minimum number of Roles to any given User;

A rule testing that a given leader User has not assigned more than a configurable minimum number of Goals to any given User;

A likewise rule testing in the context of a Project;

A likewise rule testing in the context of a Group;

A likewise rule testing in the context of a Team;

A rule testing that a given Team has a given set of Roles assigned to its members;

A likewise rule testing in the context of a Project;

A likewise rule testing in the context of a Group;

A rule testing that no group has less than a configurable number of Users;

A rule testing that no project has more than a configurable number of Users that are not assigned to a Group;

A rule testing that no User give more than a configurable number of Citations;

A rule testing that the average value of Citations given by a User not be negative, where a negative valued Citation denotes a disapproval of performance;

A rule testing that the average value of Citations given by the Users in a given group not be negative;

A likewise rule testing in the context of a Project;

A likewise rule testing in the context of a Team;

A rule testing that the sponsor Users of a given Team, where the number of sponsor Users is greater than one, communicate not less than a configurable number of times per day;

A rule testing that the sponsor Users of a given Project, where the number of sponsor Users is greater than one, communicate not less than a configurable number of times per day;

A rule testing that the sponsor Users of a given Group, where the number of sponsor Users is greater than one, communicate not less than a configurable number of times per day;

A rule testing that all Decision are resolved within a given number of hours;

A rule testing that all Questions are answered within a given number of hours;

A rule testing that a configurable number of messages for any given User are responded to within a given number of hours;

A rule testing that any given User generate a configurable number of Information Events per day;

A rule testing that any given User'"'"'s profile is complete to a configurable degree;

A likewise rule testing Groups;

A likewise rule testing Projects;

A likewise rule testing Teams;

A rule testing that any given User maintain a given number of Rubrics;

A rule testing that no User'"'"'s Rubric values be more than a configurable distance from the mean value for that Rubric within the team;

A rule testing that the result of calculating the Score of a given User using their own Rubric not fall below a configurable amount;

A likewise rule testing in the context of a Team'"'"'s average Rubric;

A likewise rule testing in the context of a Project'"'"'s average Rubric;

A likewise rule testing in the context of a Group'"'"'s average Rubric;

A likewise rule testing in the context of a Team'"'"'s leader'"'"'s Rubric;

A likewise rule testing in the context of a Project'"'"'s leader'"'"'s Rubric;

A likewise rule testing in the context of a Group'"'"'s leader'"'"'s Rubric;

8. The Web Application of claim 5 wherein a management page for Rubrics and Scores provides a means for each user to configure a set of values on a configurable set of behaviors, said values being used to generate a Score for the User and for the User'"'"'s selection of any other User, Group, Project, or Team, based on the combination of the Rubric value and the number of times the user or collection of users exhibits the behavior within the context of a Team, Project, Group, or the User'"'"'s own context, and wherein Rubric values for the grouped Users of a Group, Project or Team are averaged, configurably using a weighting function that gives greater account to the Rubric values of leader and/or sponsor Users, or by another agglomerating algorithm, are used to provide a standard Rubric value for that Group, Project or Team that can be used to generate a second Score for the User, Group, Project or Team for comparison with the Score generated with the given User'"'"'s own set of Rubric values, as well as with the Score for the User that would be generated by using the leading User(s) Rubric values for the given Group, Project, or Team context, which set of Rubrics with attendant Scores to include minimally, not comprehensively, the following measures based on actions

A Rubric for setting rubric values to a value other than the default;

A Rubric for votes made;

A Rubric for messages sent;

A Rubric for comments made;

A Rubric for citations given;

A Rubric for citations received

A Rubric for goals given;

A Rubric for goals received;

A Rubric for Roles received;

A Rubric for Roles given;

A Rubric for setting a decision model;

A Rubric for Decisions created;

A Rubric for Decisions resolved;

A Rubric for Questions created;

A Rubric for Questions answered;

A Rubric for Memes created;

A Rubric for Memes applied;

A Rubric for Topics created;

A Rubric for Relationships created;

A Rubric for skills advertised;

A Rubric for a Persona being set;

A Rubric for petitions made;

A Rubric for delegations made;

A Rubric for milestones set;

A Rubric for Groups created;

and the following measures based on participation

A Rubric for giving a Citation on a goal not created by the User;

A Rubric for answering a question posed in a Group or Project that the User is not a member of;

A Rubric for sending a message to a leader User of the User;

A Rubric for sending a message to a User that is being led by the given User;

A Rubric for sending a message to a User that is being sponsored by the given User within a Team, Project or Group;

A Rubric for sending a message to a sponsor User of the Team;

A Rubric for sending a message to a sponsor User of a Project;

A Rubric for sending a message to a sponsor User of a Group;

A Rubric for back and forth communications between a set of Users wherein messages are sent within a given time period;

A Rubric for Comments created on objects not created by the given User;

A Rubric for Information Events created by the given User;

A Rubric for associating Information Events automatically created by the Application to match events in external system with other objects within the Application (e.g. with Milestones or Groups);

A Rubric for voting on the Decision objects created by others;

A Rubric for receiving votes on a Decision object created by the given User;

A Rubric for using a Meme not created by the given User;

A Rubric for delegating to a User then rescinding the delegation;

A Rubric for Groups wherein the Users generate a configurable amount of Information Events;

A Rubric for closing a Group or Project when all of its Milestones are marked complete;

9. The Web Application of claim 8, wherein a set of management pages are provided such that a user identified as a manager by a manager Role may configure one or more Policy objects that will be associated with a team or teams, but not visible or accessible to said team or teams, which Policy object will delimit the Application as to the options and, optionally, their ranges available to non-manager users by subtraction and constriction and will redefine user viewable terms where such terms conflict with terms in current use in the business so that a single manager may set policy and control terms for all other users of the Application and thereby customize the Application at a high level for the specificities of the business and requirements of management with the goal of decreasing resistance to the use of the Application by users while increasing the value of the Application to management;

10. The Web Application of claim 9, wherein is provided an additional set of management pages which give one or more manager users a wide view on team and project performance across the business, and that provide the ability to perform the following not comprehensive set of tasks for the purpose of creating, setting in motion, and reviewing the performance and interpersonal coherence indicating metrics of a unified set of work teams, as represented within the Application

Create Teams and Projects, and thereby become their sponsor;

Assign and reassign Projects to Teams;

Assign Users to Teams and Projects;

Transfer Users from Team to Team or from Project to Project;

Remove Users from a Project or Team;

Set a Policy for a Team, overriding the default Policy;

Compare Team by Team or by group of Teams in a report format;

Compare Project by Project or by group of Projects in a report format;

Compare Group by Group or Group by group of Groups in a report format;

Compare User by User or User by group of Users in a report format;

Give Users the manager Role;

Take the manager Role away from Users wherein the User that will lose the role received it from the User that is taking the role away;

Set levels of access for Users that the said manager has given the manager role to such that the Users may assign, reassign, remove, compare and the other aforementioned tasks within a limited scope set by the User giving the manager Role;

Set a Policy to be the default Policy for all Teams;

11. The Application of claim 3, wherein a set of pre-built integration modules (hereinafter “

Modules”

) is available to an administrator of the Application for the purpose of reading data from external communications and planning systems and storing a metadata abstract of each record pertaining to a user of the Application as an Information Event, as hereinbefore defined, that may be analyzed as first-class part of the total data held by the Application pertaining to the said user, and wherein the Modules adhere to a well-known interface such that two external systems can be identically managed as far as possible with the goal of making the configuration and administration of said Modules as simple as possible in the context of a wide diversity of such external systems as the Application will be required to be integrated with when the sum of all businesses that may use the Application is considered, and wherein the said administrator may configure the Application to use a given subset of the Modules based on the information systems available within the businesses network or reachable therefrom, and wherein the Modules may have severally set a data read schedule or alternatively be set to read data for a given user at the start of their session on the Web Application and at points thereafter prior to the end of the session spaced a configurable time apart, and wherein the Modules severally address one or more of the following areas of integration functionality which comprise the integration scope of the Application

The integration of Project Management stand-alone application tools and servers, wherein an example of the former is Microsoft Project and an example of the latter is Deltek Vision;

The integration of email servers, wherein an example is Microsoft Exchange;

The integration of instant messaging servers, wherein an example is the Google Talk service;

The integration of directory services servers, wherein an example is Microsoft Active Directory;

The integration of document management servers, wherein an example is EMC Documentum Content Server;

The integration of configuration management servers, wherein an example is the Subversion server;

The integration of HTTP and WebDAV servers and proxy server for the same protocols, wherein an example of the former is the Apache server and an example of the latter is the Netscape Proxy Server;

The integration of expertise management servers, wherein an example is Tacit Software ActiveNet;

The integration of human resources management servers, wherein an example is the SuccessFactors service;

The integration of issue management servers, wherein an example is Atlassian JIRA;

The integration of collaboration servers, wherein an example is IBM Lotus Notes;