Calendaring Tool With Optimized Management Capabilities

• US 20130179501A1
• Filed: 01/09/2012
• Published: 07/11/2013
• Est. Priority Date: 01/09/2012
• Status: Active Grant

• Current Assignee: International Business Machines Corporation
• Original Assignee: International Business Machines Corporation
• Inventors: Murphy, Thomas E. Jr., Odell, Deborah A.
• Granted Patent: US 8,843,558 B2
• Time in Patent Office: Days
• US Class Current: 709/204
• CPC Class Codes: G06Q 10/109 Time management, e.g. calendars, reminders, meetings or time accounting
• CPC Class Codes: G06Q 10/1095 Meeting or appointment
• CPC Class Codes: H04L 12/1813 for computer conferences, e.g. chat rooms instant messaging H04L51/04; protocols for multimedia communication H04L65/1101; arrangements for multi-party communication H04L65/403; telephonic conference arrangements H04M3/56; television conference systems H04N7/15
• CPC Class Codes: H04L 12/1818 Conference organisation arrangements, e.g. handling schedules, setting up parameters needed by nodes to attend a conference, booking network resources, notifying involved parties
• CPC Class Codes: H04L 65/403 Arrangements for multi-party communication, e.g. for conferences data switching systems for conference H04L12/18; arrangements for connecting several subscribers to a common circuit, i.e. affording conference facilities H04M3/56; television conferencing systems H04N7/15
• CPC Class Codes: H04M 2203/5054 Meet-me conference, i.e. participants dial-in

Abstract

A computer-implemented method, apparatus and computer-readable storage device for arranging a meeting in a networked environment having nodes assigned to respective individual users. Upon receiving a set of meeting requirements including at least a meeting time and a set of invitees from a user at one of the nodes, invitations for a meeting at the meeting time are sent to at least a subset of the invitees based on one or more of the meeting requirements. The meeting is confirmed at the meeting time responsive to receiving acceptances from a predetermined subset of the invitees, such as a set of invitees identified as being critical invitees or a number of invitees constituting a quorum, and is rescheduled or cancelled responsive to a failure to receive acceptances from the predetermined subset of the invitees.

Claims

1. A computer-implemented method for arranging a meeting in a networked environment having nodes assigned to respective individual users, each of said nodes comprising one or more processors, said method being performed by one or more processors at one of said nodes and comprising:

receiving a set of meeting requirements from a user at said one of said nodes, said requirements including at least a meeting time and a set of invitees;

sending invitations for a meeting at said meeting time to at least a subset of said invitees at the nodes of said networked environment assigned to said invitees based on one or more of said meeting requirements;

confirming said meeting at said meeting time responsive to receiving acceptances from a predetermined subset of said invitees at the nodes of said networked environment assigned to said invitees; and

rescheduling or cancelling said meeting responsive to a failure to receive acceptances from said predetermined subset of said invitees at the nodes of said networked environment assigned to said invitees.

2. The method of claim 1, wherein the rescheduling or cancelling is performed responsive to a failure to receive acceptances from said predetermined subset of said invitees within a predetermined period of time.

3. The method of claim 1, wherein the meeting requirements identify each invitee as being either a critical invitee or a noncritical invitee, and wherein the confirming is performed responsive to receiving acceptances from all of the invitees identified as being critical invitees.

4. The method of claim 3, wherein the sending comprises sending invitations only to the invitees identified as being critical invitees, and wherein the confirming comprises sending invitations to the invitees identified as being noncritical invitees.

5. The method of claim 3, wherein the rescheduling or cancelling is performed responsive to receiving a refusal from an invitee identified as being a critical invitee.

6. The method of claim 1, wherein the requirements specify a quorum of invitees attending the meeting, and wherein the confirming is performed responsive to receiving acceptances from a number of invitees constituting the quorum.

7. The method of claim 6, wherein the rescheduling or cancelling is performed responsive to receiving refusals from a number of invitees sufficient to defeat the quorum.

8. The method of claim 1, further comprising:

setting a state indicator to a tentative state; and

setting said state indicator to a confirmed state responsive to receiving acceptances from said predetermined subset of said invitees.

9. The method of claim 8, wherein said confirming is performed in response to setting of said state indicator to a confirmed state.

21. The method of claim 8, wherein a calendar entry is generated for the meeting time that observably indicates whether the state indicator is in a tentative state.

10-20. -20. (canceled)