CLINICAL TRIAL DATA CAPTURE

• US 20150154382A1
• Filed: 11/26/2014
• Published: 06/04/2015
• Est. Priority Date: 11/29/2013
• Status: Abandoned Application

• Current Assignee: ICON Clinical Research Limited (ICON PLC)
• Original Assignee: ICON Clinical Research Limited (ICON PLC)
• Inventors: BUCKLEY, Brendan, SIEMIATKOWSKI, Wojciech, MILBORROW, Gareth
• Application Number:
  US14/554,183
• Publication Number:
  US 20150154382A1
• Time in Patent Office: Days
• US Class Current: 1/1
• CPC Class Codes: G16H 10/20 for electronic clinical trials or questionnaires
• CPC Class Codes: G16H 10/60 for patient-specific data, e.g. for electronic patient records
• CPC Class Codes: G16H 40/20 for the management or administration of healthcare resources or facilities, e.g. managing hospital staff or surgery rooms
• CPC Class Codes: G16H 80/00 ICT specially adapted for facilitating communication between medical practitioners or patients, e.g. for collaborative diagnosis, therapy or health monitoring
• CPC Class Codes: H04L 63/107 wherein the security policies are location-dependent, e.g. entities privileges depend on current location or allowing specific operations only from locally connected terminals

Abstract

A clinical trial data capture system has clinical site computers (6), each registered with a site and having thick client software, and a server (2) programmed to receive clinical data from the site computers and to analyse said data in real time. The server (2) automatically determines if a site computer is outside of an allowed region, indicating unauthorised use, and takes an action such as clearing the computer'"'"'s data. Each site computer performs cycle management by maintaining a workflow (14) per patient, and imposes a consent gate through to subsequent workflow stages of patient treatment with n visits V₁ . . . V_i . . . V_n, and treatment follow-up. A distribution lplot is generated (27) for parameters when data is close to thresholds and a threshold may be automatically modified accordingly.

Claims

1. A clinical trial data capture system comprising:

a plurality of clinical site computers, each configured to be registered with a clinical trial site and having thick client software, and

a server is configured to receive clinical data from the site computers and to analyse said data in real time, wherein at least one site computer;

includes location tracking capability and is configured to automatically upload location data to the server, and the server is configured to log said data,

is configured to automatically upload patient site visit data to the server, and to also save site visit data to a document and to upload said document to the server, and

has a camera and is configured to capture an image related to a clinical visit and to upload said image with associated clinical visit data.

2. The clinical trial data capture system as claimed in claim 1, wherein the server and/or at least one site computer are configured to automatically determine if a site computer is outside of an allowed region, indicating unauthorised use;

and wherein the server is configured to, if a site computer is outside of an allowed region, lock the site computer, or clear the site computer'"'"'s data, or change the computer'"'"'s access credentials.

3. The clinical trial data capture system as claimed in claim 1, wherein at least one site computer is configured to block re-entry of data to a field according to data validation criteria, and wherein the site computer is configured to automatically detect attempted image editing and to upload corresponding alerts to the server.

4. The clinical trial data capture system as claimed in claim 1, wherein at least one site computer is configured to block re-entry of data to a field according to data validation criteria;

and wherein at least one site computer is configured to analyse data and display decisions based on evaluation of formal expression.

5. The clinical trial data capture system as claimed in claim 1, wherein at least one site computer and/or the server are configured to automatically detect a medical adverse event by analysis of inputted patient data.

6. The clinical trial data capture system as claimed in claim 1, wherein at least one site computer is configured to perform the following steps:

receive an entry of a patient data,

dynamically carry out a plausibility check by comparing the entered data with allowed ranges, and

if the automatic analysis reveals that the patient candidate should not be accepted, but with only a small margin on some parameter, generate a distribution plot for this parameter over a number of candidates, and

upload said distribution plot data to the server, and

wherein the server is configured to then make a determination as to candidate eligibility and compares it to that made by the site computer.

7. The clinical trial data capture system as claimed in claim 1, wherein at least one site computer is configured to maintain an audit trail of data allowing subsequent answers to questions about a clinical trial, wherein every time when a user who is in offline mode changes the data state the computer will persist a new data state in a separate data table and deliver this when connectivity to the server is possible.

8. The clinical trial data capture system as claimed in claim 1, wherein at least one site computer is configured to maintain an audit trail of data allowing subsequent answers to questions about a clinical trial, wherein every time when a user who is in offline mode changes the data state the computer will persist a new data state in a separate data table and deliver this when connectivity to the server is possible;

and wherein the site computer (6) is configured to perform rendering of forms based on an operational data model protocol definition to render any fields as a widget type of date or time or a close section list or a text area or a checkbox, and the site computer is configured to perform data validation using value ranges and checking required field values and to automatically perform dynamic calculations between fields in a form.

9. The clinical trial data capture system as claimed in claim 1, wherein at least one site computer is configured to maintain an audit trail of data allowing subsequent answers to questions about a clinical trial, wherein every time when a user who is in offline mode changes the data state the computer will persist a new data state in a separate data table and deliver this when connectivity to the server is possible;

and wherein the site computer (6) is configured to perform rendering of forms based on an operational data model protocol definition to render any fields as a widget type of date or time or a close section list or a text area or a checkbox, and the site computer is configured to perform data validation using value ranges and checking required field values and to automatically perform dynamic calculations between fields in a form; and

wherein the site computer is configured to use JavaScript language as formal expression to perform said validation.

10. The clinical trial data capture system as claimed in claim 1, wherein at least one site computer is configured to automatically perform cycle management by maintaining a workflow per patient.

11. The clinical trial data capture system as claimed in claim 1, wherein at least one site computer is configured to automatically perform cycle management by maintaining a workflow per patient;

and wherein at least one site computer is configured to automatically impose a consent gate through to subsequent workflow stages of patient treatment with n visits V₁ . . . V_i . . . V_n, and treatment follow-up.

12. The clinical trial data capture system as claimed in claim 1, wherein at least one site computer is configured to automatically perform cycle management by maintaining a workflow per patient;

and wherein at least one site computer is configured to automatically impose a discontinue gate before entering the follow-up stage.

13. The clinical trial data capture system as claimed in claim 1, wherein at least one site computer is configured to automatically perform cycle management by maintaining a workflow per patient;

and wherein at least one site computer is configured to dynamically modify a visit schedule to generate data for a next visit V_i+1, and wherein said data includes clinical instructions dynamically retrieved from a configured clinical instruction profile.

14. The clinical trial data capture system as claimed in claim 1, wherein at least one site computer is configured to automatically perform cycle management by maintaining a workflow per patient;

and wherein a decision to schedule a next visit V_i+1 is triggered according to comparison of clinical data with thresholds.

15. The clinical trial data capture system as claimed in claim 1, wherein at least one site computer is configured to automatically perform cycle management by maintaining a workflow per patient;

and wherein the consent gate requires patient inputs confirming understanding of each of a plurality of topics, and a sub-gate is imposed to prevent automatic generation of a consent form until all topics are confirmed to be understood by the patient; and

wherein at least one site computer is configured to generate a display of summarising topic headers adjacent a patient-understanding input, thereby prompting the investigator to explain further.

16. The clinical trial data capture system as claimed in claim 1, wherein at least one site computer is configured to automatically perform cycle management by maintaining a workflow per patient;

and wherein at least one site computer is configured to generate the consent form with patient data and topic data and a control for touch-screen writing of a consent signature; and

wherein at least one site computer is configured to impose a sub-gate for investigator witnessing of the consent signature before progressing beyond the consent stage.

17. The clinical trial data capture system as claimed in claim 1, wherein the server is configured to perform electronic data capture by automatically transferring processed and raw data to an external EDC system.

18. The clinical trial data capture system as claimed in claim 1, wherein at least one site computer is configured to download a batch of enrolment codes and of randomisation codes and store them locally, in which there is one code per patient, and to make said codes available even if the site computer is offline, and wherein at least one site computer is configured to automatically synchronize with a server when next online, by uploading which codes have been used;

and wherein at least one site computer is configured to automatically download a fresh batch of enrolment and randomisation codes during said synchronization.

19. The clinical trial data capture system as claimed in claim 1, wherein at least one site computer is configured to, upon completion of a data entry, request a list of dispensing codes for the patient from the server or from an interactive response system, allowing only one dispensing code per bottle or packet of medication, and wherein at least one site computer is configured to capture a scanned identifier of medication physically provided to the patient, and the site computer and/or a server are configured to automatically check the scanned identifiers against inputted codes for the patient.

20. A clinical trial data capture system comprising:

a plurality of clinical site computers, each configured to be registered with a clinical trial site and having thick client software, and

a server configured to receive clinical data from the site computers and to analyse said data in real time,

wherein at least one site computer and/or the server are configured to automatically detect a medical adverse event by analysis of inputted patient data,

wherein at least one site computer is configured to perform the following steps;

receive an entry of a patient data,

dynamically carry out a plausibility check by comparing the entered data with allowed ranges, and

if the automatic analysis reveals that the patient candidate should not be accepted, but with only a small margin on some parameter, generate a distribution plot for this parameter over a number of candidates, and

upload said distribution plot data to the server, and

wherein the server is configured to then make a determination as to candidate eligibility and compares it to that made by the site computer.

21. A clinical trial data capture system comprising:

a plurality of clinical site computers, each configured to be registered with a clinical trial site and having thick client software, and

a server configured to receive clinical data from the site computers and to analyse said data in real time,

wherein at least one site computer is configured to download a batch of enrolment codes and of randomisation codes and store them locally, in which there is one code per patient, and to make said codes available even if the site computer is offline, and wherein at least one site computer is configured to automatically synchronize with a server when next online, by uploading which codes have been used; and

wherein at least one site computer is configured to automatically download a fresh batch of enrolment and randomisation codes during said synchronization,

wherein at least one site computer is configured to, upon completion of a data entry,

request a list of dispensing codes for the patient from the server or from an interactive response system, allowing only one dispensing code per bottle or packet of medication, and wherein at least one site computer is configured to capture a scanned identifier of medication physically provided to the patient, and the site computer and/or a server are configured to automatically check the scanned identifiers against inputted codes for the patient.