PROTECTING SCHEDULED MEETING IN PHYSICAL ROOM

• US 20190019162A1
• Filed: 07/13/2017
• Published: 01/17/2019
• Est. Priority Date: 07/13/2017
• Status: Active Grant

• Current Assignee: Cisco Technology, Inc. (Cisco Systems, Inc.)
• Original Assignee: Cisco Technology, Inc. (Cisco Systems, Inc.)
• Inventors: Yang, Mingfeng, Xie, DeLei
• Granted Patent: US 10,706,391 B2
• Time in Patent Office: Days
• CPC Class Codes: G06Q 10/1095 Meeting or appointment
• CPC Class Codes: H04N 7/152 Multipoint control units therefor
• CPC Class Codes: H04N 7/155 involving storage of or access to video conference sessions tracking arrangements for later retrieval of a computer conference content or participants activities H04L12/1831

Abstract

Systems and methods are disclosed for securing a meeting in a physical conference room with multiple meetings scheduled therein. A list of scheduled meetings for the physical conference room is received from a videoconference server that is configured to host a multi-endpoint conference meeting between a local endpoint associated with the physical conference room and at least one remote endpoint. A first meeting within the list of scheduled meetings is designated as a locked meeting. The list of scheduled meetings that do not have the locked designation associated with the physical conference room for display are displayed, whereas for the first meeting, display of meeting information is suppressed. The presence of a device associated with an entity invited to the first meeting is detected, and at least one resource in the physical conference room is unlocked for use in the first meeting when a received meeting identifier is verified.

Claims

1. A method for securing a meeting in a physical conference room, the method comprising:

receiving at least one scheduled meeting for the physical conference room from a videoconference server, the videoconference server configured to host a multi-endpoint conference meeting between a local endpoint associated with the physical conference room and a remote endpoint;

determining that a first meeting within the at least one scheduled meeting has been designated as a locked meeting, wherein display of meeting information for the first meeting is suppressed;

detecting the presence of a device associated with an entity invited to the first meeting; and

unlocking at least one resource in the physical conference room for use in the first meeting when a received meeting identifier is verified.

2. The method of claim 1, wherein the unlocking the at least one resource includes displaying the first meeting in the at least one scheduled meeting on a control panel in response to the detecting the presence of the device associated with the entity invited to the first meeting.

3. The method of claim 1, wherein the detecting the presence of the device associated with the first meeting includes receiving the meeting identifier identifying a calendar invitation specific to the first meeting from the device

4. The method of claim 1, further comprising receiving a request to initiate the first meeting.

5. The method of claim 1, the method further comprising:

periodically receiving a present message from the device; and

locking the at least one resource in the physical conference room after failing to receive the present message from the device within a predetermined period of time.

6. The method of claim 1, further comprising:

determining that the device has entered the physical conference room; and

based on the device entering the physical conference room, presenting an option on the device to unlock the first meeting.

7. The method of claim 1, wherein the meeting identifier is received from a control panel in communication with the local endpoint associated with the physical conference room.

9. The method of claim 1, wherein an authorized participant of the first meeting designates the first meeting as unlocked, wherein meeting information for the first meeting is displayed, and a second meeting designated as locked remains locked and suppressed from display.

10. The method of claim 9, wherein the authorized participant is a host of the first meeting.

11. The method of claim 1, comprising:

presenting an option to designate the first meeting as a locked meeting; and

upon an affirmative response to the option, prompting for input of a meeting identifier configured to unlocking at least one resource in the physical conference room for use in the first meeting when the received meeting identifier is received during a subsequent period of time.

12. The method of claim 1, further comprising recognizing one or more participants located in the physical conference room once the first meeting has started, and wherein identifying information of the one or more participants are displayed on each device of the participant connected to the first meeting.

13. At least one non-transitory computer readable medium comprising instructions that when executed cause at least one computing device to:

receive at least one scheduled meeting for a physical conference room from a videoconference server, the videoconference server configured to host a multi-endpoint conference meeting between a local endpoint associated with the physical conference room and a remote endpoint;

determine whether a first meeting within the at least one scheduled meeting has been designated as a locked meeting;

when the first meeting is determined to not be designated as a locked meeting, then display meeting information for the at least one scheduled meeting;

when the first meeting is determined to be designated as a locked meeting, then suppress the display of meeting information for the first meeting, wherein designation as a locked meeting further comprises instructions to;

detect the presence of a device associated with an entity invited to the first meeting; and

unlock at least one resource in the physical conference room for use in the first meeting when a received meeting identifier is verified.

14. The at least one non-transitory computer-readable medium of claim 13, wherein the unlocking the at least one resource includes displaying the first meeting in the at least one scheduled meeting on a control panel in response to the detecting the presence of the device associated with the entity invited to the first meeting.

15. The at least one non-transitory computer-readable medium of claim 13, wherein the detecting the presence of the device associated with the first meeting includes receiving the meeting identifier identifying a calendar invitation specific to the first meeting from the device.

16. The at least one non-transitory computer-readable medium of claim 13, wherein the instructions further cause the at least one computing device to:

periodically receive a present message from a device of the participant; and

lock the at least one resource in the physical conference room after failing to receive the present message from the device within a predetermined period of time.

17. The at least one non-transitory computer-readable medium of claim 13, wherein the instructions further cause the at least one computing device to:

determine that a device of the participant has entered the physical conference room; and

generate a notification for display on the device that presents an option to unlock the first meeting.

18. The at least one non-transitory computer-readable medium of claim 13, wherein the meeting identifier is received from a control panel in communication with the local endpoint associated with the physical conference room.

19. The at least one non-transitory computer-readable medium of claim 13, wherein an authorized participant of the first meeting re-designates the first meeting as unlocked, and a second meeting designated as locked remains locked and suppressed from display.

20. A system comprising:

a videoconference server configured to host a multi-endpoint conference meeting; and

a local endpoint associated with a physical conference room in communication with the videoconference server, the local endpoint configured to;

receive at least one scheduled meeting for the physical conference room from the videoconference server;

determine whether a first meeting within the at least one scheduled meeting has been designated as a locked meeting;

when the first meeting is determined to not be designated as a locked meeting, then display meeting information for the at least one scheduled meeting;

when the first meeting is determined to be designated as a locked meeting, then suppress the display of meeting information for the first meeting, wherein designation as a locked meeting further comprises instructions to;

detect the presence of a device associated with an entity invited to the first meeting; and

unlock at least one resource in the physical conference room for use in the first meeting when a received meeting identifier is verified.