Activity based cost tracking systems

• US 5,732,401 A
• Filed: 03/29/1996
• Issued: 03/24/1998
• Est. Priority Date: 03/29/1996
• Status: Expired due to Fees

• Current Assignee: Intellitecs International Incorporated
• Original Assignee: Intellitecs International Incorporated
• Inventors: Conway, David W.
• Primary Examiner(s): Cosimano, Edward R.
• Application Number:
  US08/626,642
• Time in Patent Office: 725 Days
• Field of Search: 364/400, 364/464.01, 364/464.1, 364/468.22, 395/201, 395/202, 395/203, 395/207, 395/208, 395/228, 395/229, 705/1, 705/2, 705/3, 705/7, 705/8, 705/28, 705/29, 705/400
• US Class Current: 705/29
• CPC Class Codes: G06Q 10/087 Inventory or stock management, e.g. order filling, procurement or balancing against orders
• CPC Class Codes: G06Q 10/0875 Itemisation or classification of parts, supplies or services, e.g. bill of materials
• CPC Class Codes: G06Q 10/10 Office automation; Time management
• CPC Class Codes: G06Q 30/0283 Price estimation or determination
• CPC Class Codes: G06Q 30/04 Billing or invoicing

Abstract

A system for tracking costs of medical procedures by monitoring the movements of personnel, supplies and equipment and processing data on these movements to produce detailed and accurate cost accounting records associated with particular services rendered. Transponder tags are associated with each person and object for which costs are to be tracked. The detected movements of the tags are combined with scheduling, procedure and cost information to build detailed records of activities and the costs thereof in a manner permitting a wide variety of statistical and other analyses.

Claims

1. An activity-based cost tracking system for tracking the costs of an activity undertaken within a defined space by a person or an object having an assignable cost, comprising

a first transponder attached to a person or an object participating in said activity, said first transponder providing a unique identifying code,

a transponder reader associated with said defined space reading said first transponder and receiving said code to identify said first transponder,

a database associating said code with said person or object to which said first transponder is attached, and assigning a cost to said person or object, and

a cost computer responsive to said transponder reader and said database for identifying said person or object to which said first transponder is attached, identifying an activity being undertaken by said person or object, from a plurality of activities that might be undertaken in said defined space, determining the time during which said person or object is occupied in said activity, and computing therefrom a cost of said activity undertaken by said person or object within said defined space.

2. The system of claim 1 wherein

said transponder reader is associated with an entry to said defined space and detects passage of said first transponder through said entry, and

said cost computer determines the time during which said person or object is occupied in said activity by recording the duration between times at which said transponder is detected passing through said entry.

3. The system of claim 1 wherein said first transponder is attached to a person,

further comprising a second transponder attached to an additional person and providing a second unique identifying code;

wherein said database associates said second code from said second transponder with said additional person, and assigns a cost to said additional person, and

said cost computer responds to said transponder reader and said database for computing a cost of activities undertaken by both said persons within said defined space.

4. The system of claim 1 wherein said reader communicates with said transponders via wireless radio frequency communication.

5. The system of claim 1 wherein said reader communicates with said cost computer via wireless radio frequency communication, whereby said reader may be rapidly positioned to track costs in different defined spaces.

6. The system of claim 1 wherein

said cost computer tracks total time in which said person or object is occupied in said activities,

said database stores a time cost rate for said person or object, and

said cost computer computes costs for activities based on a time cost rate for said person or object and the time said person or object was occupied by said activities.

7. The system of claim 1 wherein

said cost computer tracks the time for which said person or object is occupied in said activities, and

said cost computer accumulates time for which said person or object is occupied in a plurality of different activities and stores the accumulated time in said database,

whereby the time spent in multiple activities may be accurately determined for performance evaluation or maintenance purposes.

8. The system of claim 1 wherein

said database indicates a number of activities undertaken by said person or object, and

said cost computer increases the number of activities undertaken by said person or object whenever said person is detected participating in an activity,

whereby the number of activities engaged by said person may be accurately determined for performance evaluation or maintenance purposes.

9. The system of claim 1 wherein said database stores a cost per usage for said object and said cost computer computes costs for activities of said object based on said cost per usage.

10. The system of claim 1, wherein

said database associates said reader with a reader location, and further associates said person or object with a location, and

said cost computer associates said person or object with said reader location when said reader identifies a transponder attached to said person or object.

11. The system of claim 10, further comprising

a plurality of readers each associated with a defined space and reading transponders to receive coded signals identifying transponders, wherein

said database associates each said reader with a reader location, and

said cost computer associates said person or object with the location of a reader which most recently identified said first transponder attached to said person or object.

12. The system of claim 1 wherein said first transponder is attached to an object,

further comprising a second transponder attached to an additional object,

wherein said database associates a code from said second transponder with said additional object, and assigns a cost to said additional object, and

said cost computer responds to said transponder reader and said database for computing the cost of activities undertaken by all objects within said defined space.

13. The system of claim 12 wherein

said objects comprise a supply which is consumed during activities and an item of equipment which is used but not consumed during activities, and

said database associates said supply with its replacement cost, and

said database associates said item of equipment with its rental cost when used in an activity.

14. The system of claim 13 wherein

said database associates said supply with a restocking cost, and

said cost computer responds to activities indicative of restocking of said supply by adding said restocking cost to said cost of activities undertaken by all objects within said defined space.

15. A system for tracking activities in a defined space, comprising

a transponder attached to a person or object participating in an activity, said transponder providing a unique code signal identifying said transponder,

a portable transponder reader associated with said defined space to monitor activities in that space, said reader reading said transponder and receiving said code to identify said transponder, said reader transmitting said received code via radio frequency communication,

a database associating said code with said person or object to which said transponder is attached, and

a tracking computer receiving said code from said reader via said radio frequency communication, and reading said database to identify said person or object within said defined space.

16. The system of claim 15 wherein said reader communicates with said transponders via wireless radio frequency communication.

17. A method of tracking a cost of an activity undertaken in a defined space by a person or object having an assignable cost, comprising

attaching a first transponder to a person or an object participating in said activity, said first transponder providing a unique identifying code,

associating a transponder reader with said defined space to read said first transponder and receive said code to identify said first transponder,

storing in a database an association between said code and said person or object to which said first transponder is attached, and a cost for said person or object,

reading said code from said first transponder using said transponder reader,

identifying an activity being undertaken by said person or object, from a plurality of activities that might be undertaken in said defined space,

determining the time during which said person or object is occupied in said activity,

computing a cost of said activity undertaken within said defined space by said person or object, using said determined time and said cost from said database.

18. The method of claim 17 wherein said transponder reader is associated with an entry to said defined space and detects passage of said first transponder through said entry, determining the time during which said person or object is occupied in said activity including recording the duration between times at which said transponder is detected passing through said entry.

19. The method of claim 17 wherein said first transponder is attached to a person, further comprising

attaching a second transponder attached to an additional person,

storing in said database an association between a code from said second transponder and said additional person, and a cost for said additional person, and

responding to codes received by said transponder reader by computing a cost of activities undertaken by both said persons within said defined space.

20. The method of claim 17 further comprising said reader communicating with said transponders via wireless radio frequency communication.

21. The method of claim 17 further comprising

tracking total time in which said person or object is occupied in said activities,

storing in said database a time cost rate for said person or object, and

computing costs for activities based on a time cost rate for said person or object and the time said person or object was occupied by said activities.

22. The method of claim 17 further comprising

accumulating time for which said person or object is occupied in a plurality of different activities and storing the accumulated time in said database,

whereby the time spent by said person or object in multiple activities may be accurately determined for performance evaluation or maintenance purposes.

23. The method of claim 17 further comprising

storing in said database a number of activities undertaken by said person or object, and

increasing said number of activities undertaken by said person or object whenever said person is detected participating in an activity,

whereby the number of activities engaged by said person or object may be accurately determined for performance evaluation or maintenance purposes.

24. The method of claim 17 further comprising

storing in said database a cost per usage for said object, and

computing a cost for activities of said object based on said cost per usage.

25. The method of claim 17, further comprising

storing in said database an association between said reader and a reader location, and

responding to receipt of said code from said transponder reader by storing in said database an association between said person or object and said reader location.

26. The method of claim 25, further comprising

associating a respective plurality of readers with a respective plurality of defined spaces,

storing in said database an association between each said reader and its respective reader location,

reading said first transponder using one of said plurality of readers, to receive said code identifying said first transponder, and

storing in said database an association between said person or object and the location of a reader which most recently identified said first transponder attached to said person or object.

27. The method of claim 17 wherein said first transponder is attached to an object, further comprising

attaching a second transponder attached to an additional object,

storing in said database an association between a code from said second transponder and said additional object, and a cost for said additional object, and

responding to codes received by said transponder reader by computing the cost of activities undertaken by all objects within said defined space.

28. The method of claim 27 wherein said objects comprise a supply which is consumed during activities and an item of equipment which is used but not consumed during activities, further comprising

associating said database in said supply with its replacement cost, and

associating said database in said item of equipment with its rental cost when used in an activity.

29. The method of claim 28 further comprising

associating said database in said supply with a restocking cost, and

responding to activities indicative of restocking of said supply by adding said restocking cost to said cost of activities undertaken by said objects within said defined space.

30. A method for tracking activities in a defined space, comprising

attaching a transponder to a person or object participating in an activity, said transponder providing a unique code signal identifying said transponder,

reading said transponder and receiving said code to identify said transponder, and then transmitting said code via radio frequency communication,

storing in a database an association between said code and said person or object to which said transponder is attached, and

receiving said code via said radio frequency communication, and reading said database to identify the presence of said person or object within said defined space.

31. The method of claim 30 further comprising reading said transponder and receiving said code via wireless radio frequency communication.