Order management system and method considering budget limit

• US 5,799,289 A
• Filed: 09/30/1996
• Issued: 08/25/1998
• Est. Priority Date: 10/02/1995
• Status: Expired due to Term

• Current Assignee: Ricoh Company Limited
• Original Assignee: Ricoh Company Limited
• Inventors: Suzuki, Koubun, Fukushima, Kazuyoshi
• Primary Examiner(s): Cosimano, Edward R.
• Application Number:
  US08/723,115
• Time in Patent Office: 694 Days
• Field of Search: 235/383, 340/825.3, 340/825.31, 340/825.34, 340/825.35, 364/400, 364/464.1, 395/201, 395/207, 395/208, 395/226, 395/228, 395/229, 395/230, 705/1, 705/7, 705/8, 705/26, 705/29, 705/30, 705/400
• US Class Current: 705/400
• CPC Class Codes: G06Q 10/087 Inventory or stock management, e.g. order filling, procurement or balancing against orders
• CPC Class Codes: G06Q 30/0283 Price estimation or determination
• CPC Class Codes: G06Q 30/06 Buying, selling or leasing transactions
• CPC Class Codes: G06Q 40/12 Accounting

Abstract

An order management system automatically places an order with one of a plurality of suppliers when order information is input by one of a plurality of orderers. A terminal unit is provided to each of the orderers. The terminal unit is used for inputting the order information being transmitted to a central management unit via a communication network. The central management unit manages order history information and section information with respect to each orderer. The central management unit calculates a total cost of previous orderers based on the order history information of one of the orderers sending the order information and order information sent from one of the orderers. Execution of an ordering process is permitted when the calculated total cost of the previous orders is within a budget of the orderer.

Claims

1. An order management method for automatically placing an order with one of a plurality of suppliers when order information is input by one of a plurality of orderers, said order management method being performed in an order management system comprising a plurality of terminal units provided to the respective orderers and a central management unit connected to each of said terminal unit, said order management method comprising the steps of:

sending the order information from one said terminal units to said central management unit;

calculating a total cost of previous orders based on order history information of one of the orderers sending the order information and order information sent from the one of orderers by managing the order history information and section information with respect to each of said orderers;

permitting an execution of an ordering process when the calculated total cost of previous orders is within a budget of the orderer, the budget being included in the section information;

calculating a total cost of previously received orders for each of said suppliers based on the order history information and the order information; and

selecting one of the suppliers whose calculated total of previously received orders is within an order limit.

2. The order management method as claimed in claim 1, further comprising the step of:

selecting said one of said suppliers based on the order history information so that each of the suppliers equally receives orders.

3. The order management method as claimed in claim 1, further comprising the step of:

prohibiting an order to be placed with a supplier indicated by an order prohibition flag included in supplier information.

4. The order management method as claimed in claim 1, further comprising the step of:

selecting one of said suppliers offering the lowest price when an item to be ordered is supplied by a plurality of suppliers.

5. The order management method as claimed in claim 1, further comprising the step of:

automatically requesting an order with said suppliers based on the order information through a communication network connecting said central management unit to each of said suppliers.

6. A processor readable medium storing program code for causing a computer to automatically place an order with one of a plurality of suppliers when order information is input by one of a plurality of orderers, a terminal unit being provided to each of said orderers and a central management unit being connected to each of said terminal units, said processor readable medium comprising:

first program code means for receiving the order information from one of said terminal units;

second program code means for calculating a total cost of previous orders based on order history information of one of the orderers sending the order information and order information sent from said one of orderers by managing the order history information and section information with respect to each orderer;

third program code means for permitting an execution of an ordering process when the calculated total cost of previous orders is within a budget of the orderer, the budget being included in the section information;

fourth program code means for calculating a total cost of previously received orders for each of said suppliers based on the order history information and the order information; and

fifth program code means for selecting one of the suppliers whose calculated total cost of previously received orders is within an order limit.

7. The processor readable medium as claimed in claim 6, further comprising:

program code means for automatically placing an order with said suppliers based on the order information through a communication network connecting said central management unit to said terminal unit.

8. The processor readable medium as claimed in claim 6, further comprising:

program code means for prohibiting execution of an order to be placed with said supplier indicated by an order prohibition flag included in supplier information.

9. The processor readable medium as claimed in claim 6, further comprising:

program code means for selecting one of said suppliers offering the lowest price when an item to be ordered is supplied by a plurality of said suppliers.

10. A computer specially configured by executing program code stored on a computer-usable media for causing an order to be automatically placed with one of a plurality of suppliers when order information is input by one of a plurality or orderers, a terminal unit being provided to each of said orderers so as to input the order information to said computer, the program code including:

first program code means for receiving the order information from said terminal unit of one of said orderers;

second program code means for calculating a total cost of previous orders based on order history information of one of said orderers sending the order information and order information sent from said one of said orderers by managing the order history information and section information with respect to each of said orderers; and

third program code means for permitting an execution of an ordering process when the calculated total cost of previous orders is within a budget of the orderer, the budget being included in the section information;

fourth program code means for calculating a total cost of previously received orders for each of said suppliers based on the order history information and the order information; and

fifth program code means for selecting one of the suppliers whose calculated total of previously received orders is within an order limit.

11. The computer as claimed in claim 10, wherein the program code further includes:

program code means for automatically placing an order with said suppliers based on the order information through a communication network connecting said central management unit to said terminal units of each of said orderers.

12. The computer as claimed in claim 10, wherein the program code further includes:

program code means for prohibiting an order to be placed with a supplier indicated by an order prohibition flag included in supplier information.

13. The computer as claimed in claim 10, wherein the program code further includes:

program code means for selecting one of said suppliers offering the lowest price when an item to be ordered is supplied by a plurality of said suppliers.

14. A computer implemented method for causing an order to be automatically placed with one of a plurality of suppliers when order information is input by one of a plurality of orderers, a terminal unit being provided to each of said orderers so as to input the order information to said computer, the computer-implemented method comprising the steps of:

receiving the order information from one of said terminal units;

calculating a total cost of previous orders based on order history information of one of the orderers sending the order information and order information sent from the one of the orderers by managing the order history information and section information with respect to each of said orderers; and

permitting execution of an ordering process when the calculated total cost of previous orders is within a budget of the orderer, the budget being included in the section information;

calculating a total cost of previously received orders for each of said suppliers based on the order history information and the order information; and

selecting one of the suppliers whose calculated total cost of previously received orders is within an order limit.

15. The computer-implemented method as claimed in claim 14, further comprising the step of:

automatically requesting an order with said suppliers based on the order information through a communication network connecting said central management unit to said terminal unit of each of said orderers.

16. The computer-implemented method as claimed in claim 14, further comprising the step of:

prohibiting an order to be placed with a supplier indicated by an order prohibition flag included in supplier information.

17. The computer-implemented method as claimed in claim 14, further comprising the step of:

selecting one of said suppliers offering the lowest price when an item to be ordered is supplied by a plurality of said suppliers.

18. An order management system for automatically placing an order with one of a plurality of suppliers when order information is input by one of a plurality of orderers, said order management system comprising:

a terminal unit provided to each of said orderers, said terminal unit being arranged to input the order information, the order information being transmitted to a communication network; and

a central management unit receiving the order information from said terminal unit through said communication network, said central management unit including a collection processor for managing order history information and section information with respect to each orderer, said collection processor calculating a total cost of the previous orders based on the order history information of one of the orderers sending the order information and order information sent from said one of said orderers, said central management unit also including an order permission system for permitting execution of an ordering process when calculated total costs of the previous orders is within a budget of the orderer, the budget being included in the section information; and

wherein said central management unit further includes a supplier selecting system for calculating a total cost of previously received orders for each of said suppliers based on the order history information and the order information, and for selecting one of said suppliers whose total cost of previously received orders is within an order limit.

19. The order management system as claimed in claim 18, wherein said supplier selecting system selects one of said suppliers based on the order history information so that each of said suppliers equally receives orders.

20. The order management system as claimed in claim 18, wherein said supplier selecting system manages supplier information including an order prohibition flag which represents prohibition of placing an order with a supplier indicated by the order prohibition flag.

21. The order management system as claimed in claim 18, wherein said supplier selecting system selects one of said suppliers offering the lowest price when an item to be ordered is supplied by a plurality of suppliers.

22. The order management system as claimed in claim 18, wherein said order management system is arranged to place an order through said communication network with said suppliers based on the order information.