Computer based records management system method
First Claim
1. A computer based records management system, comprising:
- first input means for receiving record data units representing and/or relating to records presented for possible retention, said first input means including indexing data receiving means for receiving indexing data relating to said records presented for possible retention, and storing said indexing data in said third data storage means;
first data storage means for temporarily storing record data units received by said input means;
verification/certification means for verifying/certifying the suitability for retention of the record data units temporarily stored in said first data storage means;
second data storage means for storing record data units that are verified/certified for retention by said verification/certification means;
retrieval means for allowing a user to retrieve record data units stored in said second data storage means;
third data storage means for storing a record of record data units received by the first input means and disposal schedules for record data units stored in said second data storage means; and
disposal means for disposing of record data units stored in said second data storage means in accordance with the stored disposal schedules.
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Accused Products
Abstract
A computer based records management system comprises an information filter for assuring that record data units offered to the system for storage are complete and not redundant. These record data units may be electronic in nature, scanned from paper, digitally formed from audio, video or otherwise formed as digital data information media, an objective of the disclosed system being to eliminate paper or microform record keeping. If record data units comprising documents are incomplete or redundant, the data units may be queued for special handling, returned or otherwise disposed of. Record data units accepted for system entry are acknowledged and preferably tagged to enable tracking and forwarded for unit verification and certification. Verification and certification includes examination of units for compliance with preset criteria. Once a unit is found to meet the criteria, the unit is stored in permanent storage along with a disposal schedule determined for that unit. Only users meeting predetermined security levels may alter or dispose of a stored unit prior to scheduled disposal. Moreover, reasons for such alteration or destruction are required from the cleared user, and an associated data field must be completed. Consequently, the present system provides for record data unit tracking and audit trails in the event of any requirement for regulatory or legal compliance with discovery or other record unit requests. The present invention also permits reconstruction of the record units of an enterprise in the event of a catastrophic event.
1877 Citations
38 Claims
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1. A computer based records management system, comprising:
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first input means for receiving record data units representing and/or relating to records presented for possible retention, said first input means including indexing data receiving means for receiving indexing data relating to said records presented for possible retention, and storing said indexing data in said third data storage means; first data storage means for temporarily storing record data units received by said input means; verification/certification means for verifying/certifying the suitability for retention of the record data units temporarily stored in said first data storage means; second data storage means for storing record data units that are verified/certified for retention by said verification/certification means; retrieval means for allowing a user to retrieve record data units stored in said second data storage means; third data storage means for storing a record of record data units received by the first input means and disposal schedules for record data units stored in said second data storage means; and disposal means for disposing of record data units stored in said second data storage means in accordance with the stored disposal schedules. - View Dependent Claims (2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 28, 29, 30, 31, 32, 33, 34, 35, 36, 37, 38)
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Specification