Multi-user information management system adapted for efficient, remote, on-demand document management, storage and retrieval

• US 6,105,042 A
• Filed: 02/13/1998
• Issued: 08/15/2000
• Est. Priority Date: 02/13/1998
• Status: Expired due to Fees

• Current Assignee: CyLex Systems, Inc. (Ricoh Company Limited)
• Original Assignee: CyLex Systems, Inc. (Ricoh Company Limited)
• Inventors: Aganovic, Zijad F., Rosenbaum, A. Stephen
• Primary Examiner(s): Feild, Joseph H.
• Assistant Examiner(s): Kindred, Alford W.
• Application Number:
  US09/023,352
• Time in Patent Office: 914 Days
• Field of Search: 707/500, 707/526, 707/1-9, 707/100-104, 707/201, 707/513-516, 707/527, 345/418, 345/329-334, 345/156, 382/148, 382/173
• US Class Current: 715/203
• CPC Class Codes: G06F 3/14 Digital output to display device ; Cooperation and interconnection of the display device with other functional units
• CPC Class Codes: G06F 3/1454 involving copying of the display data of a local workstation or window to a remote workstation or window so that an actual copy of the data is displayed simultaneously on two or more displays, e.g. teledisplay
• CPC Class Codes: G09G 2350/00 Solving problems of bandwidth in display systems

Abstract

An improved information management system permits remote, on-demand storage and retrieval of documents including multimedia content, over low-speed communication links, while requiring only "thin" computing capability and a "thin wire" communication link. Heavy computing and data transfer-intensive processes are concentrated at the back end of the system, enabling the use of low bandwidth communication links, thereby obviating the need for users to purchase powerful (and hence expensive) microcomputers, servers, and complex software. The low bandwidth requirement leads to greater flexibility, whereby all manner of communication links can be used, including commonplace analog telephone lines, without significant degradation in performance. In real time retrieval and presentation of imaged documents, the system dynamically transforms stored documents to match the characteristics of a user'"'"'s terminal and viewing option to avoid the transfer of a higher resolution document on lower resolution terminals. This significantly reduces document retrieval time and bandwidth requirements. The system additionally includes security and data protection measures for uploading and downloading operations.

Claims

1. An information management system comprising:

at least one electronic document storage vault adapted for storing source digital documents;

a host computer coupled to said document vault;

at least one user computer system comprising a user computer terminal and a communication link adapted for remotely coupling said host computer and said user computer terminal, said computer system adapted for at least requesting from said host computer for display, documents stored in said document storage vault;

said host computer comprising a processor adapted for controlling the operation of said host computer, a document transformer adapted for transforming all or part of source documents to presentation documents for display by said user computer terminal; and

said user computer system comprising a user information management characterizer adapted for determining one or more user information management characteristics of said user computer system and transmitting, at the beginning of each document retrieval session, said user information management characteristics to said host computer;

wherein said document transformer dynamically transforms said source document to a presentation document which substantially matches said user information management characteristics, and the transformation of said source document is carried out independent of any user information management characteristics stored prior to the current document retrieval session.

3. The information management system in claim 1, wherein said user information management characteristics include user computer terminal characteristics and document retrieval options.

4. The information management system in claim 1, wherein said host computer further comprises:

a data manager adapted for carrying out all data management of said information management system exclusively within said host computer; and

an application logic manager adapted for carrying out all application logic of said information management system exclusively within said host computer.

5. The information management system in claim 3, wherein said user computer terminal characteristics and document retrieval options include screen resolution.

6. The information management system in claim 3, wherein said user computer terminal characteristics and document retrieval options include screen panel size.

9. The information management system in claim 3, wherein said user computer terminal characteristics and document retrieval options include one or more image file formats.

16. The information management system in claim 1, wherein said document vault comprises a plurality of secure areas, each secure area associated with a user, and said host computer further comprises an access verifier for verifying that access to a particular document or secure area in which it is stored, is authorized by the requesting user.

17. The information management system in claim 1, further comprising:

an activity tracker adapted for tracking the documents stored, displayed or retrieved by a user.

18. The information management system in claim 1, wherein said communication link comprises a low-speed analog telephone line.

19. The information management system in claim 1, wherein said communication link comprises an Integrated Services Digital Network (ISDN) line.

20. The information management system in claim 1, wherein said communication link comprises the World Wide Web.

21. The information management system in claim 1, further comprising:

a document scanner adapted for converting a physical document into a digitally imaged document; and

a document transmitter adapted for transmitting digitally imaged documents to said host computer for storage in said document vault.

2. A information management system comprising:

at least one electronic document storage vault for storing source digital documents;

a host computer coupled to said document vault;

at least one user computer system comprising a user computer terminal and a communication link for remotely coupling said host computer and said user computer terminal, said computer system for at least requesting from said host computer for display, documents stored in said document storage vault;

said host computer comprising a processor for controlling the operation of said host computer, a document transformer for transforming all or part of source documents to presentation documents for display by said user computer terminal; and

said user computer system comprising a user information management characterizer for determining one or more user information management characteristics of said user computer system and transmitting said user information management characteristics to said host computer;

wherein said document transformer dynamically transforms said source document to a presentation document which substantially matches said user information management characteristics; and

wherein said user information management characteristics include communication speed between said host computer and said user computer system.

7. An information management system comprising:

at least one electronic document storage vault adapted for storing source digital documents;

a host computer coupled to said document vault;

at least one user computer system comprising a user computer terminal and a communication link adapted for remotely coupling said host computer and said user computer terminal, said computer system adapted for at least requesting from said host computer for display, documents stored in said document storage vault;

said host computer comprising a processor adapted for controlling the operation of said host computer, a document transformer adapted for transforming all or part of source documents to presentation documents for display by said user computer terminal; and

said user computer system comprising a user information management characterizer adapted for determining one or more user information management characteristics of said user computer system and transmitting said user information management characteristics to said host computer;

wherein said document transformer dynamically transforms said source document to a presentation document which substantially matches said user information management characteristics;

wherein said user information management characteristics include user computer terminal characteristics and document retrieval options; and

wherein said user computer terminal characteristics and document retrieval options include the presence and type of sound card in said user computer terminal.

8. An information management system comprising:

at least one electronic document storage vault adapted for storing source digital documents;

a host computer coupled to said document vault;

at least one user computer system comprising a user computer terminal and a communication link adapted for remotely coupling said host computer and said user computer terminal, said computer system adapted for at least requesting from said host computer for display, documents stored in said document storage vault;

said host computer comprising a processor adapted for controlling the operation of said host computer, a document transformer adapted for transforming all or part of source documents to presentation documents for display by said user computer terminal; and

said user computer system comprising a user information management characterizer adapted for determining one or more user information management characteristics of said user computer system and transmitting said user information management characteristics to said host computer;

wherein said document transformer dynamically transforms said source document to a presentation document which substantially matches said user information management characteristics;

wherein said user information management characteristics include user computer terminal characteristics and document retrieval options; and

wherein said user computer terminal characteristics and document retrieval options include the presence and type of video card in said user computer terminal.

10. An information management system comprising:

at least one electronic document storage vault adapted for storing source digital documents;

a host computer coupled to said document vault;

at least one user computer system comprising a user computer terminal and a communication link adapted for remotely coupling said host computer and said user computer terminal, said computer system adapted for at least requesting from said host computer for display, documents stored in said document storage vault;

said host computer comprising a processor adapted for controlling the operation of said host computer, a document transformer adapted for transforming all or part of source documents to presentation documents for display by said user computer terminal; and

said user computer system comprising a user information management characterizer adapted for determining one or more user information management characteristics of said user computer system and transmitting said user information management characteristics to said host computer; and

a user-activated zoom-in identifier adapted for identifying for display in greater detail by said user computer terminal, spatial or temporal regions in a currently displayed presentation document;

wherein said document transformer dynamically transforms said source document to a presentation document which substantially matches said user information management characteristics;

wherein said user information management characteristics include user computer terminal characteristics and document retrieval options; and

wherein said document transformer transforms the portions of said source document corresponding to the identified regions, to substantially match said user computer terminal characteristics and document retrieval options.

11. The information management system in claim 10, wherein said user computer terminal characteristics and document retrieval options include screen resolution.

12. The information management system in claim 10, wherein said user computer terminal characteristics and document retrieval options include screen panel size.

13. The information management system in claim 10, wherein said user computer terminal characteristics and document retrieval options include the presence and type of sound card in said user computer terminal.

14. The information management system in claim 10, wherein said user computer terminal characteristics and document retrieval options include the presence and type of video card in said user computer terminal.

15. The information management system in claim 10, wherein said user computer terminal characteristics and document retrieval options include one or more image file formats.

22. The information management system in claim 10, further comprising:

a document scanner adapted for converting a physical document into a digitally imaged document; and

a document transmitter adapted for transmitting digitally imaged documents to said host computer for storage in said document vault.

23. An information management method implemented by an information management system, said method comprising the steps of:

storing source digital documents in at least one electronic document storage vault;

via a host computer coupled to said document vault, controlling the operation of said information management system;

via at least one user computer system comprising a user computer terminal and a communication link adapted for remotely coupling said host computer and said user computer terminal, requesting from said host computer for display, documents stored in said document storage vault;

via a document transformer subsumed by said host computer, transforming all or part of source documents to presentation documents for display by said user computer terminal; and

via a user information management characterizer subsumed by said user computer system, determining one or more user information management characteristics of said user computer system and transmitting, at the beginning of each document retrieval session, said user information management characteristics to said host computer;

wherein said document transformer dynamically transforms said source document to a presentation document which substantially matches said user information management characteristics; and

wherein the transformation of said source document is carried out independent of any user information management characteristics stored prior to the current document retrieval session.

25. The information management method in claim 23, wherein said user information management characteristics include user computer terminal characteristics and document retrieval options.

26. The information management method in claim 23, wherein said controlling step further comprises the steps of:

via a data manager, carrying out all data management of said information management system exclusively within said host computer; and

via an application logic manager, carrying out all application logic of said information management system exclusively within said host computer.

27. The information management method in claim 25, wherein said user computer terminal characteristics and document retrieval options include screen resolution.

28. The information management method in claim 25, wherein said user computer terminal characteristics and document retrieval options include screen panel size.

31. The information management method in claim 25, wherein said user computer terminal characteristics and document retrieval options include one or more image file formats.

38. The information management method in claim 23, further comprising the steps of:

defining in said document vault, a plurality of secure areas, each secure area associated with a user; and

via an access verifier subsumed by said host computer, verifying that access to a particular document or secure area in which it is stored, is authorized by the requesting user.

39. The information management method in claim 23, further comprising the step of:

via an activity tracker, tracking the documents stored, displayed or retrieved by a user.

40. The information management method in claim 23, wherein said communication link comprises a low-speed analog telephone line.

41. The information management method in claim 23, wherein said communication link comprises an Integrated Services Digital Network (ISDN) line.

42. The information management method in claim 23, wherein said communication link comprises the World Wide Web.

43. The information management method in claim 23, further comprising the steps of:

via a document scanner, converting a physical document into a digitally imaged document; and

via a document transmitter, transmitting digitally imaged documents to said host computer for storage in said document vault.

24. An information management method implemented by an information management system, said method comprising the steps of:

storing source digital documents in at least one electronic document storage vault;

via a host computer coupled to said document vault, controlling the operation of said information management system;

via at least one user computer system comprising a user computer terminal and a communication link for remotely coupling said host computer and said user computer terminal, requesting from said host computer for display, documents stored in said document storage vault;

via a document transformer subsumed by said host computer, transforming all or part of source documents to presentation documents for display by said user computer terminal; and

via a user information management characterizer subsumed by said user computer system, determining one or more user information management characteristics of said user computer system and transmitting said user information management characteristics to said host computer;

wherein said document transformer dynamically transforms said source document to a presentation document which substantially matches said user information management characteristics; and

wherein said user information management characteristics include communication speed between said host computer and said user computer system.

29. An information management method implemented by an information management system, said method comprising the steps of:

storing source digital documents in at least one electronic document storage vault;

via a host computer coupled to said document vault, controlling the operation of said information management system;

via at least one user computer system comprising a user computer terminal and a communication link adapted for remotely coupling said host computer and said user computer terminal, requesting from said host computer for display, documents stored in said document storage vault;

via a document transformer subsumed by said host computer, transforming all or part of source documents to presentation documents for display by said user computer terminal; and

via a user information management characterizer subsumed by said user computer system, determining one or more user information management characteristics of said user computer system and transmitting said user information management characteristics to said host computer;

wherein said document transformer dynamically transforms said source document to a presentation document which substantially matches said user information management characteristics;

wherein said user information management characteristics include user computer terminal characteristics and document retrieval options; and

wherein said user computer terminal characteristics and document retrieval options include the presence and type of sound card in said user computer terminal.

30. An information management method implemented by an information management system, said method comprising the steps of:

storing source digital documents in at least one electronic document storage vault;

via a host computer coupled to said document vault, controlling the operation of said information management system;

via at least one user computer system comprising a user computer terminal and a communication link adapted for remotely coupling said host computer and said user computer terminal, requesting from said host computer for display, documents stored in said document storage vault;

via a document transformer subsumed by said host computer, transforming all or part of source documents to presentation documents for display by said user computer terminal; and

via a user information management characterizer subsumed by said user computer system, determining one or more user information management characteristics of said user computer system and transmitting said user information management characteristics to said host computer;

wherein said document transformer dynamically transforms said source document to a presentation document which substantially matches said user information management characteristics;

wherein said user information management characteristics include user computer terminal characteristics and document retrieval options; and

wherein said user computer terminal characteristics and document retrieval options include the presence and type of video card in said user computer terminal.

32. An information management method implemented by an information management system, said method comprising the steps of:

storing source digital documents in at least one electronic document storage vault;

via a host computer coupled to said document vault, controlling the operation of said information management system;

via at least one user computer system comprising a user computer terminal and a communication link adapted for remotely coupling said host computer and said user computer terminal, requesting from said host computer for display, documents stored in said document storage vault;

via a document transformer subsumed by said host computer, transforming all or part of source documents to presentation documents for display by said user computer terminal;

via a user information management characterizer subsumed by said user computer system, determining one or more user information management characteristics of said user computer system and transmitting said user information management characteristics to said host computer; and

via a user-activated zoom-in identifier, identifying for display in greater detail by said user computer terminal, spatial or temporal regions in a currently displayed presentation document;

wherein said document transformer dynamically transforms said source document to a presentation document which substantially matches said user information management characteristics;

wherein said user information management characteristics include user computer terminal characteristics and document retrieval options; and

wherein said document transformer transforms the portions of said source document corresponding to the identified regions, to substantially match said user computer terminal characteristics and document retrieval options.

33. The information management method in claim 32, wherein said user computer terminal characteristics and document retrieval options include screen resolution.

34. The information management method in claim 32, wherein said user computer terminal characteristics and document retrieval options include screen panel size.

35. The information management method in claim 32, wherein said user computer terminal characteristics and document retrieval options include the presence and type of sound card in said user computer terminal.

36. The information management method in claim 32, wherein said user computer terminal characteristics and document retrieval options include the presence and type of video card in said user computer terminal.

37. The information management method in claim 32, wherein said user computer terminal characteristics and document retrieval options include one or more image file formats.

44. The information management method in claim 32, further comprising the steps of:

via a document scanner, converting a physical document into a digitally imaged document; and

via a document transmitter, transmitting digitally imaged documents to said host computer for storage in said document vault.