Automatic generation of graphically-composed correspondence via a text email interface

• US 6,446,115 B2
• Filed: 03/07/2001
• Issued: 09/03/2002
• Est. Priority Date: 03/07/2000
• Status: Expired due to Fees

• Current Assignee: Letter Services, Inc.
• Original Assignee: Letter Services, Inc.
• Inventors: Powers, Gene
• Primary Examiner(s): Barot, Bharat
• Application Number:
  US09/801,966
• Publication Number:
  US 20010034849A1
• Time in Patent Office: 545 Days
• Field of Search: 709/200, 709/203, 709/205-207, 709/217-219, 709/238, 709/245-246, 358/402-403, 358/440-442, 358/468, 455/412-419, 455/445
• US Class Current: 709/206
• CPC Class Codes: G06Q 10/107 Computer-aided management of electronic mailing [e-mailing]
• CPC Class Codes: H04L 51/00 User-to-user messaging in packet-switching networks, transmitted according to store-and-forward or real-time protocols, e.g. e-mail
• CPC Class Codes: H04L 51/066 Format adaptation, e.g. format conversion or compression
• CPC Class Codes: H04L 69/329 in the application layer [OSI layer 7]
• CPC Class Codes: H04L 9/40 Network security protocols
• CPC Class Codes: H04M 3/493 Interactive information services, e.g. directory enquiries ; Arrangements therefor, e.g. interactive voice response [IVR] systems or voice portals
• CPC Class Codes: H04M 3/53366 Message disposing or creating aspects

Abstract

A system and method for generation, graphical composition, and delivery (or routing for delivery) of conventional forms of written correspondence is disclosed. Specifically, the conventional form of written correspondence (e.g., business letter) contains integrated graphical correspondence content, and is generated from a correspondence message, such as a text Internet email message. More specifically, a sender can initiate correspondence in a variety of formats, to multiple recipients or to group(s) of recipients, wherein there is security provided against unauthorized generation of correspondence by assumed SMTP email identities, thereby preventing “forgery” of a correspondence from the sender.

Claims

1. A method for generating completed mail objects from email or text messages from a registered sender to be received by recipients, the mail objects having graphical correspondence content and graphical representation of a signature, comprising the steps of:

(a) receiving a correspondence message from the registered sender containing text, recipient names or sender-specified recipient identifiers, and identity of the registered sender;

(b) locating pre-registered sender information in a database or a plurality of databases, wherein the database or the plurality of databases comprises preferences having graphical correspondence format information and a graphical representation of a registered sender signature;

(c) obtaining, using either the recipient names or the sender-specified recipient identifiers, recipient location information from either the database or the plurality of databases containing names and addresses of recipients for each registered sender, or directly from the registered sender; and

(d) generating a completed correspondence to deliver to a recipient by one or more transmission means selected from the group consisting of transmitting a facsimile to a facsimile telephone number utilized by the recipient, transmitting an email providing or linking to a graphical representation of the completed correspondence to an Internet address utilized by the recipient, generating a hard copy of the completed correspondence for submission by hard copy delivery services, and combinations thereof, wherein the completed correspondence comprises a correspondence message along with integrated graphic preferences, the integrated graphic preferences including the registered sender'"'"'s signature.

2. The method of claim 1 wherein receiving a correspondence message from the registered sender occurs via a website interface, instead of via an email.

3. The method of claim 1 wherein the hard copy completed correspondence is generated at a location facilitating rapid delivery to the recipient using existing delivery services.

4. The method of claim 3 wherein the completed correspondence is created at a location adjacent to an overnight courier hub.

5. The method of claim 1 wherein the hard copy completed correspondence is sent by facsimile transmission to the recipient.

6. The method of claim 1 wherein the database or the plurality of databases comprises names, postal addresses, email addresses, and telephone numbers for recipients.

7. The method of claim 1 wherein the database or the plurality of databases enables each registered sender to have multiple formats for documents, and to optionally customize each document format by selecting from a variety of signatures, content and identification information held for the sender.

8. The method of claim 1 wherein transmitting an email, providing or linking to a graphical representation of the correspondence, to an Internet address utilized by the recipient involves the use of either HTML or HTML with bit-mapped formats.

9. The method of claim 1, further comprising, prior to step (d), generating a proof copy of the correspondence to be sent by email to the sender for review and approval.

10. The method of claim 9 wherein the sender approves the proof copy of the correspondence by return email or by HTTP transmission.

11. The method of claim 9 wherein the sender is able to change the correspondence or the preferences associated with the correspondence.

12. The method of claim 11 wherein the preferences that can be changed are selected from the group consisting of correspondence type, letterhead or card graphics style, recipient delivery means, greeting, closing, signature, text of correspondence, and combinations thereof.

13. The method of claim 9 wherein generating a proof copy of the correspondence to be sent by email to the sender for review and approval involves the use of either HTML or HTML with bit-mapped formats, or in text format with a URL link to either HTML or HTML with bit-mapped formats.

14. The method of claim 1 wherein the correspondence message further comprises additional information selected from the group consisting of attachments, preferences and combinations thereof.

15. The method of claim 14 wherein the preferences are specified on a subject line of an email message.

16. The method of claim 1 wherein obtaining recipient location information from either the database or the plurality of databases, or directly from the registered sender, is achieved using the names of the recipients.

17. The method of claim 1, further comprising a security mechanism directed to precluding either creation or transmission of a forged correspondence to a recipient.

18. The method of claim 17 wherein the security mechanism is selected from the group consisting of password-controlled access to a POP server, public key/private key encryption, digital signatures, firewalls, SQL or VPN interfaces, database architecture, and combinations thereof.

19. The method of claim 1, further comprising a security mechanism directed to precluding theft of sender information.

20. The method of claim 19 wherein the security mechanism is selected from the group consisting of public key/private key encryption, digital signatures, firewalls, SQL or VPN interfaces, database architecture, and combinations thereof.

21. The method of claim 1, wherein the integrated graphic preferences comprise, in addition to the registered sender'"'"'s signature, at least one of the registered sender'"'"'s letter head or card graphics.

22. A system or an apparatus for generating completed mail objects from e-mail messages from registered senders to be received by recipients in remote locations in hard copy, Fax transmission, or HTML email, the mail objects having graphical correspondence content and graphical representation of a signature, comprising:

(a) a computer or server means for receiving a correspondence message from the registered sender containing text and other information to be included in a correspondence;

(b) a database or plurality of databases having pre-registered sender information and preferences, wherein the database or the plurality of databases comprises a sender'"'"'s preferences having graphical correspondence format information, and a graphical representation of a registered sender signature;

(c) recipient location information, wherein the source of the recipient location information is from either the database or the plurality of databases containing names and addresses of recipients for each registered sender, or from the registered sender; and

(d) a remote or local facility for generating a completed correspondence in a hard copy at a location facilitating rapid delivery to the recipient using existing delivery services, or a Fax server for generating the completed correspondence telephoned to the recipient'"'"'s fax, or an E-mail server for sending the correspondence in HTML or HTML with bit-mapped formats, or in text form with a URL link to either HTML or HTML with bit-mapped formats to a recipient, wherein the completed correspondence comprises a correspondence message along with integrated graphic preferences, the integrated graphic preferences including the registered sender'"'"'s signature.

23. The system or apparatus for generating completed mail objects from email messages of claim 22 wherein the hard copy completed correspondence is generated at a location adjacent to an overnight courier hub.

24. The system or apparatus for generating completed mail objects from email messages of claim 22 wherein the hard copy completed correspondence is sent by facsimile transmission to the recipient.

25. The system or apparatus for generating completed mail objects from email messages of claim 22 wherein the database or the plurality of databases comprises names, postal addresses, email addresses, and telephone numbers for recipients.

26. The system or apparatus for generating completed mail objects from email messages of claim 22 wherein the database or the plurality of databases enables each registered sender to have multiple formats for documents, and to optionally customize each document format by selecting from a variety of signatures, content and identification information held for the sender.

27. (New) The system or apparatus of claim 22, wherein the integrated graphic preferences comprise, in addition to the registered sender'"'"'s signature, at least one of the registered sender'"'"'s letter head or card graphics.