Method and system for hybrid mail with distributed processing

• US 6,697,843 B1
• Filed: 04/13/2000
• Issued: 02/24/2004
• Est. Priority Date: 04/13/2000
• Status: Expired due to Term

• Current Assignee: United Parcel Service Incorporated
• Original Assignee: United Parcel Service Of America Incorporated (United Parcel Service Incorporated)
• Inventors: Carlin, Paul N., Johnson, Eugene C.
• Primary Examiner(s): Najjar, Saleh
• Application Number:
  US09/549,161
• Time in Patent Office: 1,412 Days
• Field of Search: 709/205, 709/206, 705/406
• US Class Current: 709/206
• CPC Class Codes: G06Q 10/08 Logistics, e.g. warehousing, loading or distribution; Inventory or stock management
• CPC Class Codes: G07B 17/00024 Physical or organizational aspects of franking systems
• CPC Class Codes: G07B 2017/00072 Hybrid mail, i.e. mail delivered using different physical means along the mail delivery path, e.g. email and envelope
• CPC Class Codes: H04L 51/00 User-to-user messaging in packet-switching networks, transmitted according to store-and-forward or real-time protocols, e.g. e-mail
• CPC Class Codes: H04L 51/42 Mailbox-related aspects, e.g. synchronisation of mailboxes

Abstract

A method and system are provided for distributed processing of hybrid mail. There are gateways, that collect and store variable data. There are also system management sites, having storage for fixed data. Also provided are mail production sites. The gateways may be dedicated or shared among customers, and collect variable data for mailings from the customers. The gateways group the data by geographic location, and transmit the variable data to one of the appropriate geographically located mail production facilities. The mail production facility sends a transmission to the system management site, responsive to receiving variable data from the gateway, requesting and receiving the corresponding fixed data. The mail production sites produce mail pieces, including said fixed data and the corresponding variable data. The finished mail pieces are further sorted and produced so as to take advantage of, for example, geographically grouped mailings.

Claims

1. A method for distributed processing of hybrid mail, comprising the steps of:

storing, in a system management facility, fixed data for a plurality of hybrid mail pieces to be produced;

receiving, at a gateway located remote from the system management facility, variable data for said plurality of hybrid mail pieces to be produced, wherein each hybrid mail piece to be produced will be defined by said fixed data and a portion of said variable data;

transmitting the variable data from the gateway to a mail production facility located remote from the gateway;

transmitting, from the mail production facility to the system management facility, a request for said fixed data;

transmitting, responsive to said request, the fixed data from the system management facility to the mail production facility;

composing, at the mail production facility, a set of electronic data for creating said plurality of hybrid mail pieces, by merging said fixed data with said variable data; and

producing said plurality of hybrid mail pieces from the composed set of electronic data.

2. The method of claim 1, wherein the variable data includes an address for each hybrid mail piece to be produced, and further comprising the step of grouping the variable data into a plurality of different groups based on different geographic locations as defined in the addresses.

3. The method of claim 2, wherein each address includes a zip code, and the step of grouping the variable data comprises grouping the variable data according to zip code.

4. The method of claim 2, wherein there are a plurality of mail production facilities at a plurality of different geographic locations, and the step of transmitting the variable data comprises transmitting the plurality of different groups of variable data to a plurality of different mail production facilities respectively located at geographic locations corresponding to the groups of variable data.

5. The method of claim 4, wherein the step of grouping the variable data is performed by the gateway.

6. The method of claim 4, wherein each mail production facility that receives a group of variable data subsequently transmits a request for fixed data to the system management facility and the system management facility transmits to each said mail production facility the fixed data corresponding to the respective group of variable data, and each said mail production facility then merges the group of variable data with the fixed data to compose a set of electronic data defining a plurality of hybrid mail pieces.

7. The method of claim 1, wherein the gateway converts the received variable data into a standard format before transmitting the variable data to the mail production facility.

8. The method of claim 1, wherein the system management facility stores fixed data as a plurality of different electronic forms, and the variable data contains information indicating which of the different electronic forms is to be combined with said variable data, and wherein the mail production facility transmits to the system management facility an indication as to which of the electronic forms is to be used based on said information contained in the variable data.

9. The method of claim 1, wherein the mail production facility holds the received variable and fixed data in storage for a predetermined amount of time and then purges said data from the storage.

10. The method of claim 1, wherein address hygiene and sorting are performed on the variable data by the gateway prior to transmitting the variable data to the mail production facility.

11. A system for distributed processing of hybrid mail, comprising:

a system management facility having storage for fixed data for a plurality of hybrid mail pieces to be produced;

a gateway located remote from and in communication with the system management facility, the gateway having storage for variable data for said plurality of hybrid mail pieces to be produced, wherein each hybrid mail piece to be produced will be defined by said fixed data and a portion of said variable data;

a mail production facility located remote from the gateway and in communication with the gateway and with the system management facility, the mail production facility having storage for variable data, storage for fixed data, and storage for composed data;

wherein the gateway is operable to transmit said variable data to the mail production facility;

wherein the mail production facility includes a processor operable, responsive to receipt of the variable data, to transmit to the system management facility a request for fixed data corresponding to the variable data, and to receive said fixed data from the system management facility; and

wherein the mail production facility processor is operable to produce composed data by merging the fixed and variable data, and the mail production facility includes a printer operable to produce said plurality of hybrid mail pieces from said composed data.

12. The system of claim 11, further comprising a dedicated communication line connected between the system management facility and the mail production facility.

13. The system of claim 11, wherein the mail production facility is located adjacent to a post office.

14. The system of claim 11, wherein there are a plurality of mail production facilities respectively located at a plurality of different geographic locations, and the variable data includes an address for each hybrid mail piece to be produced, and wherein the gateway includes a processor operable to group the variable data into a plurality of different groups based on different geographic locations as defined in the addresses, and to transmit the different groups of variable data to different ones of the mail production facilities located at geographic locations corresponding to those of the groups.

15. The system of claim 14, wherein each mail production facility that receives a group of variable data is operable to subsequently transmit a request for fixed data to the system management facility whereupon the system management facility transmits to each said mail production facility the fixed data corresponding to the respective group of variable data, and each said mail production facility is operable to merge the group of variable data with the fixed data to compose a set of electronic data defining a plurality of hybrid mail pieces.

16. The system of claim 11, wherein the system management facility includes storage for fixed data as a plurality of different electronic forms, and the variable data contains information indicating which of the different electronic forms is to be combined with said variable data, and wherein the mail production facility is operable to transmit to the system management facility an indication as to which of the electronic forms is to be used based on said information contained in the variable data.

17. The system of claim 11, wherein the mail production facility processor is operable to produce the composed data as a print image file, and then to electronically sort the print image file based on 5-digit zip code.