Method for e-mail fax

• US 6,804,336 B2
• Filed: 01/10/2003
• Issued: 10/12/2004
• Est. Priority Date: 01/10/2003
• Status: Active Grant

• Current Assignee: Taiwan Semiconductor Manufacturing Company Limited
• Original Assignee: Taiwan Semiconductor Manufacturing Company Limited
• Inventors: Chiu, Chien-Yuan
• Primary Examiner(s): Ramakrishnaiah, Melur
• Application Number:
  US10/339,978
• Publication Number:
  US 20040136513A1
• Time in Patent Office: 641 Days
• Field of Search: 379/100.01, 379/100.02, 379/100.07, 379/100.08, 379/100.09, 379/93.24, 358/400, 358/403, 358/440, 358/407, 358/434, 709/206
• US Class Current: 379/100.08
• CPC Class Codes: H04L 51/066 Format adaptation, e.g. format conversion or compression
• CPC Class Codes: H04L 51/23 Reliability checks, e.g. acknowledgments or fault reporting
• CPC Class Codes: H04L 51/42 Mailbox-related aspects, e.g. synchronisation of mailboxes
• CPC Class Codes: H04L 63/105 Multiple levels of security

Abstract

A method for communication, comprising the steps of: receiving an electronic mail message having content and having at least one destination with a top level domain name, routing the electronic mail message to a facsimile server if the top level domain name matches a predetermined domain name associated with the facsimile server, and forming and transmitting a facsimile signal representing the content of the electronic mail message from the facsimile server to a facsimile receiver.

Claims

1. A system, comprising:

an e-mail server that receives an electronic mail message having content and having at least one destination with a top level domain name, the e-mail server performing a security analysis on the content and automatically generating a notification if the security analysis detects a disclosure of proprietary information;

a gateway that routes the electronic mail message to a facsimile server, if the top level domain name matches a predetermined domain name associated with the facsimile server; and

a fax board for forming and transmitting a facsimile signal representing the content of the electronic mail message from the facsimile server to a facsimile receiver.

2. The system of claim 1, wherein the destination includes a user identification field, and

the gateway determines a telephone number associated with the facsimile receiver based on a value of the user identification field; and

the fax board transmits the facsimile signal to the telephone number.

3. The system of claim 1, wherein:

the e-mail server stores a log record of the transmission and a copy of the content, wherein the stored copy of the content is associated with the log record.

4. The system of claim 3, wherein the e-mail server stores the log record and the copy of the content in a single directory.

5. The system of claim 1, wherein the e-mail server automatically transmits an electronic mail acknowledgement to a sender of the electronic mail message when transmission of the facsimile signal is completed.

6. The system of claim 1, wherein the electronic mail message has a requested security level associated therewith, and:

the e-mail server identifies a security level associated with a sender of the electronic mail message and compares the security level associated with the sender to the requested security level of the electronic mail message,

wherein the fax board only transmits the facsimile signal if the security level associated with the sender is at least as high as the security level of the electronic mail message.

7. The system of claim 1, wherein:

the electronic mail message has first and second destinations, the first destination having the predetermined top level domain name, the second destination having an address including domain name associated with an Internet address,

the gateway routes a first copy of the electronic mail message to the facsimile server and a second copy of the electronic mail message to an email client via the Internet.

8. A method for communication, comprising the steps of:

(a) receiving an electronic mail message from a sender, the message having content and having at least one destination with a top level domain name, the destination including a user identification field;

(b) determining a telephone number associated with a facsimile receiver based on a value of the user identification field, if the top level domain name matches a predetermined domain name associated with the facsimile server;

(c) determining whether an address book of the sender contains two or more entries for two or more individuals associated with the telephone number;

(d) prompting the sender to select a recipient name from among the two or more individuals;

(e) routing the electronic mail message to the facsimile server; and

(f) forming and transmitting a facsimile signal representing the content of the electronic mail message from the facsimile server to the facsimile receiver at the telephone number, the facsimile signal including data for forming a cover page including the recipient name.

9. A method according to claim 8, further comprising:

determining a DTMF routing number associated with a facsimile receiver and a recipient based on the value of the user identification field.

10. The method of claim 8, further comprising:

automatically transmitting an electronic mail acknowledgement to a sender of the electronic mail message when step (e) is completed.

11. The method of claim 8, wherein the electronic mail message is generated by a Notes client.

12. The method of claim 8, wherein step (a) includes receiving the electronic mail message from a thin client application operating within a browser.

13. The method of claim 8, wherein:

the electronic mail message has first and second destinations, the first destination having the predetermined domain name, the second destination having an address including a domain name associated with an Internet address,

a first copy of the electronic mail message is routed to the facsimile server in step (e), the method further comprising;

routing a second copy of the electronic mail message to an email client via the Internet.

14. The method of claim 8, wherein step (d) includes displaying a list containing names of each individual for which an entry in the sender'"'"'s address book is associated with the telephone number.

15. The method of claim 8, further comprising using an employee identification number of the recipient as the DTMF routing number.

16. The method of claim 8, wherein the user identification field contains a telephone number and the DTMF routing number, separated by a predetermined character.

17. A method for communication, comprising the steps of:

(a) receiving an electronic mail message having content and having at least one destination with a top level domain name;

(b) routing the electronic mail message to a facsimile server, if the top level domain name matches a predetermined domain name associated with the facsimile server;

(c) forming and transmitting a facsimile signal representing the content of the electronic mail message from the facsimile server to a facsimile receiver;

(d) performing a security analysis on the content; and

(e) automatically generating a notification if the security analysis detects a disclosure of proprietary information.

18. The method of claim 17, further comprising:

storing a log record of the transmission;

storing a copy of the content; and

associating the stored copy of the content with the log record.

19. The method of claim 18, wherein:

the log record and the copy of the content are stored in a single directory.

20. The method of claim 17, wherein the electronic mail message has a requested security level associated therewith, and the method further comprises:

identifying a security level associated with a sender of the electronic mail message; and

comparing the security level associated with the sender to the requested security level of the electronic mail message,

wherein the facsimile signal is only transmitted if the security level associated with the sender is at least as high as the security level of the electronic mail message.

21. The method of claim 17, further comprising:

comparing an identification of the sender to a list of authorized facsimile senders; and

only allowing transmission of the facsimile signal if the sender is one of the authorized facsimile senders.

22. The method of claim 17, wherein the security analysis comprises a keyword search.

23. The method of claim 17, further comprising:

identifying a security level associated with the message; and

comparing a security level associated with the sender to the identified security level of the electronic mail message,

wherein the facsimile signal is only transmitted if the security level associated with the sender is at least as high as the security level of the electronic mail message.

24. The method of claim 17, wherein step (e) includes automatically generating and transmitting a message to a security administrator.

25. A computer readable medium encoded with computer program code, wherein when the computer program code is executed by a processor, the processor performs a method for communication, comprising the steps of:

(a) receiving an electronic mail message from a sender, the message having content and having at least one destination with a top level domain name, the destination including a user identification field;

(b) determining a telephone number associated with a facsimile receiver based on a value of the user identification field, if the top level domain name matches a predetermined domain name associated with the facsimile server;

(c) determining whether an address book of the sender contains two or more entries for two or more individuals associated with the telephone number;

(d) prompting the sender to select a recipient name from among the two or more individuals;

(e) routing the electronic mail message to the facsimile server; and

(f) forming and transmitting a facsimile signal representing the content of the electronic mail message from the facsimile server to the facsimile receiver at the telephone number, the facsimile signal including data for forming a cover page including the recipient name.

26. A computer readable medium according to claim 25, further comprising:

a DTMF routing number associated with a facsimile receiver and a recipient based on a value of the user identification field.

27. The computer readable medium of claim 25, wherein the method further includes storing a log record of the transmission and a copy of the content, and the stored copy of the content is associated with the log record.

28. The computer readable medium of claim 27, wherein the log record and the copy of the content are stored in a single directory.

29. A computer readable medium encoded with computer program code, wherein when the computer program code is executed by a processor, the processor performs a method for communication, comprising the steps of:

(a) receiving an electronic mail message having content and having at least one destination with a top level domain name;

(b) routing the electronic mail message to a facsimile server, if the top level domain name matches a predetermined domain name associated with the facsimile server;

(c) forming and transmitting a facsimile signal representing the content of the electronic mail message from the facsimile server to a facsimile receiver;

(d) performing a security analysis on the content; and

(e) automatically generating a notification if the security analysis detects a disclosure of proprietary information.

30. The computer readable medium of claim 29, wherein the method further comprises automatically transmitting an electronic mail acknowledgement to a sender of the electronic mail message when transmission of the facsimile signal is completed.

31. The computer readable medium of claim 29, wherein the electronic mail message has a requested security level associated therewith, and the method further comprises:

identifying a security level associated with a sender of the electronic mail message; and

comparing the security level associated with the sender to the requested security level of the electronic mail message,

wherein the facsimile signal is only transmitted if the security level associated with the sender is at least as high as the security level of the electronic mail message.

32. The computer readable medium of claim 29, wherein the method further comprises:

comparing an identification of a sender of the electronic mail message to a list of authorized facsimile senders; and

only allowing transmission of the facsimile signal if the sender is one of the authorized facsimile senders.