Document management system, method thereof, and program thereof

• US 7,069,505 B2
• Filed: 11/12/2002
• Issued: 06/27/2006
• Est. Priority Date: 11/21/2001
• Status: Expired due to Fees

• Current Assignee: NEC Corporation
• Original Assignee: NEC Corporation
• Inventors: Tamano, Ryuichi
• Primary Examiner(s): HUYNH, CONG LAC T
• Application Number:
  US10/291,711
• Publication Number:
  US 20030097638A1
• Time in Patent Office: 1,323 Days
• Field of Search: 715/501.1, 715/514, 715/500, 715/513, 707/3, 707/6
• US Class Current: 715/255
• CPC Class Codes: G06F 16/30 of unstructured textual data document management systems G06F16/93
• CPC Class Codes: Y10S 707/99933 Query processing, i.e. searching

Abstract

A document storing portion registers document data input from a document inputting unit to a document storing portion. A document search index creating portion analyzes the content of newly registered document data, creates a document search index that allows the document data to be searched for based on each tag, and stores the document search index to a document search index storing portion. A categorizing map creating portion refers to a categorizing map defined in a categorizing map storing portion, causes a document searching portion to search the document search index storing portion, creates leaves of the categorizing map, and creates a categorizing map for the newly registered document data. When the categorizing map is displayed, since only necessary leaves are displayed, the visibility and operability of the system are improved.

Claims

1. A document management system for managing tagged document data corresponding to a categorizing map, comprising:

an inputting unit for inputting the tagged document data;

a storing unit for storing document data which has been input by the inputting unit;

a data processing unit for executing a data process under the control of a program; and

a displaying unit for displaying document data stored in the storing unit,

wherein the data processing unit comprises;

document registering means for registering tagged document data, which has been input by the inputting unit, with the storing unit;

document search index creating means for analyzing the document data registered by the document registering means and creating a search index which allows the document data to be searched for based on each tag;

categorizing map creating means for creating a categorizing map having leaves having tagged contents of document data whenever a predetermined amount of document data is registered with the storing unit by the document registering means,

wherein when a tag path is assigned as the development condition to an initial document set registered with the storing unit by the document registering means, the categorizing map creating means is operated;

to select a first document from the initial document set and obtain a value of a tag path of the selected document;

to extract a document set which does not contain the value of the tag path of the selected document from the initial document set;

to treat the extracted document set as a new initial document set, select a first document from the new initial document set, and obtain the value of the tag path of the selected document;

to extract a document set which does not contain the obtained tag path from the new initial document set; and

to continue the process until the initial document set becomes null.

2. The document management system as set forth in claim 1,

wherein the storing unit comprises:

a document data storing portion for storing the tagged document data registered by the document registering means;

a search index storing portion for storing a search index created by the document search index creating means; and

a categorizing map storing portion for storing a categorizing map created by the categorizing map creating means.

3. The document management system as set forth in claim 2,

wherein the data processing unit comprises:

document searching means for searching desired document data corresponding to a categorizing map stored in the categorizing map storing portion.

4. The document management system as set forth in claim 1,

wherein the categorizing map comprises a plurality of nodes which are tree-structured,

wherein a node having a leaf is assigned an development condition for developing the leaf, and

wherein the leaf is assigned a search condition.

5. The document management system as set forth in claim 1,

wherein the data processing unit is operated:

to cause the document search index creating means to create an added document search index whenever the amount of newly added document data registered with the storing unit by the document registering means reaches a predetermined value; and

to cause the categorizing map creating means to create a difference categorizing map for the added document data,

wherein the storing unit comprises;

an added document search index storing portion for storing the added document search index created by the document search index creating means; and

a difference categorizing map storing portion for storing the difference categorizing map created by the categorizing map creating means,

wherein the data processing unit comprises;

categorizing map merging means for merging a categorizing map stored in the categorizing map storing portion and a difference categorizing map stored in the difference categorizing map storing portion so as to create a new categorizing map, and

wherein whenever a predetermined amount of the added document data is registered, the categorizing map stored in the categorizing map storing portion is updated with the new categorizing map created by the categorizing map merging means.

6. A management method for a document management system having:

an inputting unit for inputting tagged document data;

a storing unit for storing document data which has been input by the inputting unit;

a data processing unit for executing a data process under the control of a program; and

a displaying unit for displaying document data stored in the storing unit,

wherein the management method comprises the steps of;

registering tagged document data, which has been input by the inputting unit, to the storing unit;

analyzing the document data registered at the document registering step and creating a search index which allows the document data to be searched for based on each tag;

creating a categorizing map having leaves having tagged contents of document data whenever a predetermined amount of document data is registered with the storing unit at the document registering step, the document registering step, the document search index creating step, and the categorizing map creating step being performed by the data processing unit,

wherein when a tag path is assigned as the development condition to an initial document set registered with the storing unit at the document registering step, the categorizing map creating step is performed by;

selecting a first document from an initial document set and obtaining a value of a tag path of the selected document;

extracting a document set which does not contain the value of the tag path of the selected document from the initial document set;

treating the extracted document set as a new initial document set, selecting a first document from the new initial document set, and obtaining the value of the tag path of the selected document;

extracting a document set which does not contain the obtained tag path from the new initial document set; and

continuing the process until the initial document set becomes null.

7. The management method for the document management system as set forth in claim 6,

wherein the storing unit comprises:

a document data storing portion for storing the tagged document data registered at the document registering step;

a search index storing portion for storing a search index created at the document search index creating step; and

a categorizing map storing portion for storing a categorizing map created at the categorizing map creating step.

8. The management method for the document management system as set forth in claim 7, further comprising the step of:

searching desired document data corresponding to a categorizing map stored in the categorizing map storing portion, the document searching step being performed by the data processing unit.

9. The management method for the document management system as set forth in claim 6,

wherein the categorizing map comprises a plurality of nodes which are tree-structured,

wherein a node having a leaf is assigned an development condition for developing the leaf, and

wherein the leaf is assigned a search condition.

10. The management method for the document management system as set forth in claim 6,

wherein the storing unit comprises:

an added document search index storing portion for storing the added document search index created at the document search index creating step; and

a difference categorizing map storing portion for storing the difference categorizing map created at the categorizing map creating step, and

wherein the management method further comprises the steps of;

causing the document search index creating step to create an added document search index whenever the amount of newly added document data registered with the storing unit at the document registering step reaches a predetermined value;

creating a difference categorizing map for the added document data, the added document search index creating step and the difference categorizing map creating step being performed by the data processing unit;

merging a categorizing map stored in the categorizing map storing portion and a difference categorizing map stored in the difference categorizing map storing portion so as to create a new categorizing map; and

updating the categorizing map stored in the categorizing map storing portion with the new categorizing map created at the categorizing map merging step whenever a predetermined amount of the added document data is registered, the categorizing map merging step and the categorizing map updating step being performed by the data processing unit.

11. A computer program product for a document management system having:

an inputting unit for inputting tagged document data;

a storing unit for storing document data which has been input by the inputting unit;

a data processing unit for executing a data process under the control of the computer program product; and

a displaying unit for displaying document data stored in the storing unit,

said computer program product being embodied on a computer-readable medium and comprising codes that, when executed, cause a computer to perform the steps of;

registering tagged document data, which has been input by the inputting unit, to the storing unit;

analyzing the document data registered by the document registering process and creating a search index which allows the document data to be searched for each tag;

creating a categorizing map having leaves having tagged contents of document data whenever a predetermined amount of document data is registered to the storing unit by the document registering process,

wherein when a tag path is assigned as the development condition to an initial document set registered with the storing unit by the document registering process, the categorizing map creating process is performed by;

selecting a first document from an initial document set and obtaining a value of a tag path of the selected document;

extracting a document set which does not contain the value of the tag path of the selected document from the initial document set;

treating the extracted document set as a new initial document set, selecting a first document from the new initial document set, and obtaining the value of the tag path of the selected document;

extracting a document set which does not contain the obtained tag path from the new initial document set; and

continuing the process until the initial document set becomes null.

12. The computer program product as set forth in claim 11,

wherein the storing unit comprises:

a document data storing portion for storing the tagged document data registered by the document registering process;

a search index storing portion for storing a search index created by the document search index creating process; and

a categorizing map storing portion for storing a categorizing map created by the categorizing map creating process.

13. The computer program product for the document management system as set forth in claim 12,

wherein the codes causes the data processing unit to perform the process of:

searching desired document data corresponding to a categorizing map stored in the categorizing map storing portion.

14. The computer program product for the document management system as set forth in claim 11,

wherein the categorizing map comprises a plurality of nodes which are tree-structured,

wherein a node having a leaf is assigned an development condition for developing the leaf, and

wherein the leaf is assigned a search condition.

15. The computer program product for the document management system as set forth in claim 11,

wherein the codes causes the data processing unit to perform the processes of:

causing the document search index creating process to create an added document search index whenever the amount of newly added document data registered with the storing unit by the document registering process reaches a predetermined value; and

creating a difference categorizing map for the added document data,

wherein the storing unit comprises;

an added document search index storing portion for storing the added document search index created by the document search index creating process; and

a difference categorizing map storing portion for storing the difference categorizing map created by the categorizing map creating process, and

wherein the codes causes the data processing unit to perform the processes of;

merging a categorizing map stored in the categorizing map storing portion and a difference categorizing map stored in the difference categorizing map storing portion so as to create a new categorizing map; and

updating the categorizing map stored in the categorizing map storing portion with the new categorizing map created by the categorizing map merging process whenever a predetermined amount of the added document data is registered.

16. A document managing system comprising:

means for selecting a first document from an initial document set and obtain a value of a tag path of the selected document;

means for extracting a document set which does not contain the value of the tag path of the selected document from the initial document set;

means for treating the extracted document set as a new initial document set, selecting a first document from the new initial document set, and obtaining the value of the tag path of the selected document;

means for extracting a document set which does not contain the obtained tag path from the new initial document set; and

means for continuing the process until the initial document set becomes null.

17. A document managing method comprising the steps of:

selecting a first document from an initial document set and obtain a value of a tag path of the selected document;

extracting a document set which does not contain the value of the tag path of the selected document from the initial document set;

treating the extracted document set as a new initial document set, selecting a first document from the new initial document set, and obtaining the value of the tag path of the selected document;

extracting a document set which does not contain the obtained tag path from the new initial document set; and

continuing the process until the initial document set becomes null.

18. A computer program product embodied on a computer-readable medium and comprising codes that, when executed, cause a computer to perform a document managing method comprising the steps of:

selecting a first document from an initial document set and obtain a value of a tag path of the selected document;

extracting a document set which does not contain the value of the tag path of the selected document from the initial document set;

treating the extracted document set as a new initial document set, selecting a first document from the new initial document set, and obtaining the value of the tag path of the selected document;

extracting a document set which does not contain the obtained tag path from the new initial document set; and

continuing the process until the initial document set becomes null.