Techniques that facilitate tracking of physical locations of paper documents

• US 7,424,974 B2
• Filed: 09/03/2002
• Issued: 09/16/2008
• Est. Priority Date: 09/03/2002
• Status: Expired due to Fees

• Current Assignee: Ricoh Company Limited
• Original Assignee: Ricoh Company Limited
• Inventors: Graham, Jamey, Hull, Jonathan J., Lee, Dar-Shyang
• Primary Examiner(s): Lee; Michael G.
• Assistant Examiner(s): Trail; Allyson N
• Application Number:
  US10/235,035
• Publication Number:
  US 20050105724A1
• Time in Patent Office: 2,205 Days
• Field of Search: 235/385, 235/375, 235/382, 382/110, 382/112, 340/10.1
• US Class Current: 235/385
• CPC Class Codes: G06K 7/0008 General problems related to the reading of electronic memory record carriers, independent of its reading method, e.g. power transfer

Abstract

Techniques that facilitate tracking of physical locations of paper documents. Embodiments of the present invention can track physical locations of paper documents that have identification tags physically associated with them. Each identification tag that is physically associated with a paper document is configured to store information that can be used to uniquely identify the paper document with which the identification tag is physically associated. For a particular paper document, the identification tag physically associated with the particular paper document along with information stored in the identification tag facilitates tracking of the physical location of the particular paper document.

Claims

1. A method of storing information that enables tracking of physical locations of paper documents, the method comprising:

receiving a signal to generate a paper document;

generating the paper document using a paper document output device, wherein an identification tag is physically associated with the paper document;

determining identification information stored by the identification tag, wherein the identification information determined from the identification tag is used to identify the paper document;

storing the identification information; and

storing physical location information identifying a physical location of the paper document such that the physical location information is associated with the stored identification information, wherein the physical location information is set to a physical location of the paper document output device.

2. The method of claim 1 wherein:

the identification tag is embedded in a first paper page; and

generating the paper document comprises using the first paper page to generate the paper document.

3. The method of claim 1 wherein:

the identification tag is embedded in a staple; and

generating the paper document comprises applying the staple to the paper document.

4. The method of claim 1 wherein generating the paper document comprises:

generating a label comprising the identification tag; and

applying the label to the paper document.

5. The method of claim 1 wherein generating the paper document comprises attaching the identification tag to the paper document.

6. The method of claim 1 wherein:

the paper document output device is a copier; and

generating the paper document comprises;

scanning a user-provided paper document to generate a scanned image representative of the user-provided paper document; and

generating the paper document based upon the scanned image.

7. The method of claim 6 further comprising:

storing the scanned image such that the scanned image is associated with the stored identification information.

8. The method of claim 1 wherein:

the paper document output device is a printer; and

generating the paper document comprises;

receiving electronic information representing the paper document; and

printing the paper document based upon the electronic information.

9. The method of claim 8 further comprising:

storing the electronic information such that the electronic information is associated with the stored identification information.

10. The method of claim 8 wherein the electronic information is selected from a group consisting of Postscript format, Portable Document Format (PDF), and image format.

11. The method of claim 1 wherein:

the paper document output device is a facsimile machine; and

generating the paper document comprises;

receiving electronic facsimile information representing the paper document; and

printing the paper document based upon the electronic facsimile information.

12. The method of claim 11 further comprising:

storing the electronic facsimile information such, that the electronic facsimile information is associated with the stored identification information.

13. The method of claim 1 wherein determining the identification information stored by the identification tag comprises:

reading the identification information from the identification tag using one or more tag readers.

14. A paper document output device comprising:

a memory;

a print subsystem; and

a tag subsystem;

wherein the print subsystem is configured to generate a paper document in response to a signal received by the paper document output device, wherein an identification tag is physically associated with the paper document;

wherein the tag subsystem is configured to determine identification information stored by the identification tag, wherein the identification information determined from the identification tag is used to identify the paper document; and

wherein the memory is configured to store the identification information and physical location information identifying a physical location of the paper document, such that the physical location information is associated with the stored identification information, wherein the physical location information is set to a physical location of the paper document output device.

15. The paper document output device of claim 14 wherein:

the identification tag is embedded in a first paper page; and

the print subsystem is configured to generate the paper document using the first paper page to generate the paper document.

16. The paper document output device of claim 14 wherein:

the identification tag is embedded in a staple; and

the print subsystem is configured to apply the staple to the paper document.

17. The paper document output device of claim 14 wherein the print subsystem is configured to generate a label comprising the identification tag.

18. The paper document output device of claim 14 wherein the tag subsystem is configured to attach the identification tag to the paper document.

19. The paper document output device of claim 14 further comprising:

a scanner subsystem configured to scan a user-provided paper document to generate a scanned image representative of the user-provided paper document; and

wherein the print subsystem is configured to generate the paper document based upon the scanned image.

20. The paper document output device of claim 19 wherein the scanned image is stored such that the scanned image is associated with the stored identification information.

21. The paper document output device of claim 14 wherein the print subsystem is configured to print the paper document based upon electronic information representing the paper document received by the paper document output device.

22. The paper document output device of claim 21 wherein the electronic information is stored such that the electronic information is associated with the stored identification information.

23. The paper document output device of claim 21 wherein the electronic information is selected from a group consisting of Postscript format, Portable Document Format (PDF), and image format.

24. The paper document output device of claim 14 wherein the print subsystem is configured to print the paper document based upon electronic facsimile information representing the paper document received by the paper document output device.

25. The paper document output device of claim 24 wherein the electronic facsimile information is stored such that the electronic facsimile information is associated with the stored identification information.

26. The paper document output device of claim 14 wherein the tag subsystem is configured to determine the identification information stored by the identification tag by reading the identification information from the identification tag using one or more tag readers.

27. A computer-readable storage medium storing a computer program, the computer program comprising:

code for receiving a signal to generate a paper document;

code for generating the paper document using a paper document output device, wherein an identification tag is physically associated with the paper document;

code for determining identification information stored by the identification tag, wherein the identification information determined from the identification tag is used to identify the paper document;

code for storing the identification information; and

code for storing physical location information identifying a physical location of the paper document such that the physical location information is associated with the stored identification information, wherein the physical location information is set to a physical location of the paper document output device.

28. The computer-readable storage medium of claim 27 wherein:

the identification tag is embedded in a first paper page; and

the code for generating the paper document comprises code for using the first paper page to generate the paper document.

29. The computer-readable storage medium of claim 27 wherein:

the identification tag is embedded in a staple; and

the code for generating the paper document comprises code for applying the staple to the paper document.

30. The computer-readable storage medium of claim 27 wherein the code for generating the paper document comprises:

code for generating a label comprising the identification tag; and

code for applying the label to the paper document.

31. The computer-readable storage medium of claim 27 wherein the code for generating the paper document comprises code for attaching the identification tag to the paper document.

32. The computer-readable storage medium of claim 27 wherein:

the paper document output device is a copier; and

the code for generating the paper document comprises;

code for scanning a user-provided paper document to generate a scanned image representative of the user-provided paper document; and

code for generating the paper document based upon the scanned image.

33. The computer-readable storage medium of claim 32 further comprising:

code for storing the scanned image such that the scanned image is associated with the stored identification information.

34. The computer-readable storage medium of claim 27 wherein:

the paper document output device is a printer; and

the code for generating the paper document comprises;

code for receiving electronic information representing the paper document; and

code for printing the paper document based upon the electronic information.

35. The computer-readable storage medium of claim 34 further comprising:

code for storing the electronic information such that the electronic information is associated with the stored identification information.

36. The computer-readable storage medium of claim 34 wherein the electronic information is selected from a group consisting of Postscript format, Portable Document Format (PDF), and image format.

37. The computer-readable storage medium of claim 27 wherein:

the paper document output device is a facsimile machine; and

the code for generating the paper document comprises;

code for receiving electronic facsimile information representing the paper document; and

code for printing the paper document based upon the electronic facsimile information.

38. The computer-readable storage medium of claim 37 further comprising:

code for storing the electronic facsimile information such that the electronic facsimile information is associated with the stored identification information.

39. The computer-readable storage medium of claim 27 wherein the code for determining the identification information stored by the identification tag comprises:

code for reading the identification information from the identification tag using one or more tag readers.

40. The computer-readable storage medium of claim 37 wherein the code for determining the physical location of the first tag reader comprises:

code for receiving information from the first tag reader identifying the physical location of the first tag reader.

41. A paper document output device comprising:

means for receiving a signal to generate a paper document;

means for generating the paper document, wherein an identification tag is physically associated with the paper document;

means for determining identification information stored by the identification tag, wherein the identification information determined from the identification tag is used to identify the paper document;

means for storing the identification information; and

means for storing physical location information identifying a physical location of the paper document such that the physical location information is associated with the stored identification information, wherein the physical location information is set to a physical location of the paper document output device.

42. A method for determining physical locations of paper documents, the method comprising:

sending a signal to a set of tag readers to determine a physical location of a paper document;

receiving first information from a first tag reader from the set of tag readers, the first information including identification information read by the first tag reader from an identification tag physically associated with the paper document;

determining a physical location of the first tag reader; and

storing physical location information of the first tag reader such that the physical location of the first tag reader is associated with the identification information.

43. The method of claim 42 wherein determined the physical location of the first tag reader comprises:

receiving information from the first tag reader identifying the physical location of the first tag reader.

44. The method of claim 42 wherein determining the physical location of the first tag reader comprises:

determining the physical location of the first tag reader from a database storing information identifying a plurality of tag readers and information identifying physical locations of the plurality of tag readers, the plurality of tag readers including the first tag reader.

45. The method of claim 42 wherein storing the physical location information of the first tag reader comprises:

changing physical location information associated with the identification information to indicate the physical location of the first tag reader.

46. The method of claim 42 wherein storing the physical location information of the first tag reader comprises:

appending information identifying the physical location of the first tag reader to physical location information associated with the identification information.

47. The method of claim 42 further comprising:

receiving a query identifying the paper document and requesting information identifying the physical location of the paper document; and

responsive to receiving the query;

determining the physical location information associated with the identification information identifying the paper document; and

outputting the physical location information.

48. A system for determining physical locations of paper documents, the system comprising:

a memory;

a signal transmitting subsystem; and

a data processing subsystem;

wherein the signal transmitting subsystem is configured to send a signal to a set of tag readers to determine a physical location of a paper document;

wherein the data processing subsystem is configured to;

receive first information from a first tag reader from the set of tag readers, the first information including identification information read by the first tag reader from an identification tag physically associated with the paper document; and

determine a physical location of the first tag reader; and

wherein the memory is configured to store physical location information of the first tag reader such that the physical location of the first tag reader is associated with the identification information.

49. The system of claim 48 wherein the data processing subsystem is configured to receive information from the first tag reader identifying the physical location of the first tag reader.

50. The system of claim 48 wherein the data processing subsystem is configured to determine the physical location of the first tag reader from a database storing information identifying a plurality of tag readers and information identifying physical locations of the plurality of tag readers, the plurality of tag readers including the first tag reader.

51. The system of claim 48 wherein the data processing subsystem is configured to change the physical location information associated with the identification information to indicate the physical location of the first tag reader.

52. The system of claim 48 wherein the data processing subsystem is configured to append information identifying the physical location of the first tag reader to the physical location information associated with the identification information.

53. The system of claim 48 wherein the data processing subsystem is further configured to:

receive a query identifying the paper document and request information identifying the physical location of the paper document;

determine the physical location information associated with the identification information identifying the paper document; and

output the physical location information.

54. A computer-readable storage medium storing a computer program, the computer program comprising:

code for sending a signal to a set of tag readers to determine a physical location of a paper document;

code for receiving first information from a first tag reader from the set of tag readers, the first information including identification information read by the first tag reader from an identification tag physically associated with the paper document;

code for determining a physical location of the first tag reader; and

code for storing physical location of the first tag reader such that the physical location of the first tag reader is associated with the identification information.

55. The computer-readable storage medium of claim 54 wherein the code for determining the physical location of the first tag reader comprises:

code for determining the physical location of the first tag reader from a database storing information identifying a plurality of tag readers and information identifying physical locations of the plurality of tag readers, the plurality of tag readers including the first tag reader.

56. The computer-readable storage medium of claim 54 wherein the code for storing the physical location information of the first tag reader comprises:

code for changing the physical location information associated with the identification information to indicate the physical location of the first tag reader.

57. The computer-readable storage medium of claim 54 wherein the code for storing the physical location information of the first tag reader comprises:

code for appending information identifying the physical location of the first tag reader to the physical location information associated with the identification information.

58. The computer-readable storage medium of claim 54 further comprising:

code for receiving a query identifying the paper document and requesting information identifying the physical location of the paper document; and

responsive to receiving the query;

code for determining the physical location information associated with the identification information identifying the paper document; and

code for outputting the physical location information.