Construction payment management system and method with automated electronic document generation features

• US 7,672,888 B2
• Filed: 09/12/2007
• Issued: 03/02/2010
• Est. Priority Date: 06/29/2004
• Status: Active Grant

• Current Assignee: Textura LLC (Oracle Corporation)
• Original Assignee: Textura LLC (Oracle Corporation)
• Inventors: Eichhorn, William H., Allin, Patrick J., Niden, Howard L., Bagley, Matthew R., Cherry, Charles C.
• Primary Examiner(s): Poinvil; Frantzy
• Assistant Examiner(s): GRAHAM, CLEMENT B
• Application Number:
  US11/900,590
• Publication Number:
  US 20080046350A1
• Time in Patent Office: 902 Days
• Field of Search: 705 35- 38
• US Class Current: 705/35
• CPC Class Codes: G06Q 10/0875 Itemisation or classification of parts, supplies or services, e.g. bill of materials
• CPC Class Codes: G06Q 20/10 specially adapted for electronic funds transfer [EFT] systems; specially adapted for home banking systems
• CPC Class Codes: G06Q 20/102 Bill distribution or payments
• CPC Class Codes: G06Q 30/00 Commerce
• CPC Class Codes: G06Q 30/04 Billing or invoicing
• CPC Class Codes: G06Q 40/00 Finance; Insurance; Tax strategies; Processing of corporate or income taxes
• CPC Class Codes: G06Q 40/03 Credit; Loans; Processing thereof
• CPC Class Codes: G06Q 40/04 Trading; Exchange, e.g. stocks, commodities, derivatives or currency exchange
• CPC Class Codes: G06Q 50/18 Legal services

Abstract

A system and method for managing a construction payment process. One method embodying the invention can include generating a budget for a construction project, receiving an invoice amount from at least one participant in the construction project, generating at least one of an automated invoice and an automated sworn statement based on the invoice amount and the budget, generating at least one automated lien waiver based on at least one of the automated invoice and the automated sworn statement, and electronically executing at least one of the automated invoice, the automated sworn statement, and the at least one automated lien waiver to create at least one of a legally-binding invoice, a legally-binding sworn statement, and a legally-binding lien waiver. Another method embodying the invention can include electronically receiving a lien waiver from a participant in a construction project, electronically transmitting payment to the participant in response to receipt of the lien waiver, and releasing the lien waiver in response to the payment.

Claims

1. A computer implemented method of managing a construction payment process, the method comprising the acts of:

establishing electronic communication between a first participant device and a construction project management server, wherein the first participant device is associated with a first participant associated with a construction project;

generating a budget for a construction project and storing the generated budget on a computer-readable memory;

receiving, by the construction project management server, an invoice amount from the first participant device;

in response to receiving the invoice amount, automatically generating, by the construction project management server, an automated invoice document and an automated sworn statement document based on the invoice amount and the budget, wherein the automated sworn statement document confirms that the first participant has performed work associated with the construction project and is entitled to receive a payment equivalent to the invoice amount;

automatically electronically generating at least one automated lien waiver document based on at least one of the automated invoice document and the automated sworn statement document;

transmitting the at least one automated lien waiver document to the first participant through the first participant device;

transmitting the automated sworn statement document to a second participant through a second participant device;

electronically executing the automated sworn statement document in response to receiving an authorization from the second participant legally-binding sworn statement; and

electronically executing the at least one automated lien waiver document in response to receiving an authorization from the first participant to create a legally-binding lien waiver.

2. The method of claim 1 wherein the invoice amount includes a percentage of work completed.

3. The method of claim 1 wherein the generated budget includes a plurality of line items and wherein the automated invoice document includes at least one of the plurality of line items.

4. The method of claim 1 wherein the generated budget includes at least one of costs of an organization not employed by a general contractor of the construction project and costs of an organization employed by the general contractor.

5. The method of claim 1 and further comprising the acts of receiving an approval of the automated invoice document from a third participant and automatically transmitting a notification regarding the approval of the automated invoice to the first participant device.

6. The method of claim 1 and further comprising the act of initiating a payment to the first participant for the received invoice amount after electronically executing the automated sworn statement document and the at least one automated lien waiver.

7. The method of claim 1 and further comprising the act of ensuring that a sum of invoice dollar amounts included in the automated invoice document equals a sworn statement dollar amount included in the automated sworn statement document.

8. The method of claim 1 and further comprising the act of ensuring that an invoice dollar amount included in the automated invoice document equals a lien waiver dollar amount included in the at least one automated lien waiver document.

9. The method of claim 1 wherein the acts of generating an automated invoice document and an automated sworn statement and generating at least one automated lien waiver document include customizing at least one of the automated invoice document, the automated sworn statement document, and the at least one lien waiver document according to at least one of participant requirements and state legal requirements.

10. The method of claim 1 wherein the acts of generating an automated invoice document and an automated sworn statement document and generating at least one automated lien waiver document include generating the automated invoice document, approving the automated invoice document, subsequently generating the automated sworn statement document, approving the automated sworn statement document, and subsequently generating the at least one automated lien waiver document.

11. The method of claim 1 and further comprising the act of storing electronic copies of at least one of the legally-binding sworn statement and the legally-binding lien waiver.

12. The method of claim 11 and further comprising the act of generating a hard copy of at least one of the legally-binding sworn statement and the legally-binding lien waiver.

13. The method of claim 1 and further comprising the acts of storing the legally-binding lien waiver executed by the first participant on the computer-readable memory and transmitting to a payment system an instruction to pay the first participant.

14. The method of claim 13 and further comprising the act of releasing the legally-binding lien waiver to a payor only after the first participant receives payment from the payment system.

15. A construction payment management system comprising:

an electronic signature service; and

an application server that includes a processor and a computer-readable memory, wherein the computer-readable memory stores computer instructions that are executed by the processor for a budget module and a draw module, the budget module generating a budget for a construction project,

the draw module

receiving an invoice amount from a first participant device in electronic communication with the application server,

in response to receiving the invoice amount, generating an automated invoice document and an automated sworn statement document based on the invoice amount and the budget,

automatically generating at least one automated lien waiver document based on at least one of the automated invoice document and the automated sworn statement document,

transmitting the at least one automated lien waiver document to the first participant device, and

transmitting the automated sworn statement document to a second participant device associated with a second participant,

the electronic signature service electronically executing the automated sworn statement document in response to receiving an authorization from the second participant to create a legally-binding sworn statement, and electronically executing the at least one automated lien waiver document in response to receiving an authorization from the first participant device to create a legally-binding lien waiver.

16. The construction payment management system of claim 15 wherein the invoice amount includes a percentage of work completed.

17. The construction payment management system of claim 15 wherein the budget module generates a budget including a plurality of line items and the draw module generates an automated invoice document including at least one of the plurality of line items.

18. The construction payment management system of claim 15 wherein the budget module generates a budget including at least one of costs of an organization not employed by a general contractor of the construction project and costs of an organization employed by the general contractor.

19. The construction payment management system of claim 15 and further comprising a notifications manager stored in the application server, the notifications manager transmitting a notification regarding approval of the automated invoice document.

20. The construction payment management system of claim 15 wherein the draw module ensures that at least one of the automated sworn statement document and the at least one automated lien waiver document correspond to the automated invoice document.

21. The construction payment management system of claim 15 wherein the draw module ensures that a sum of invoice dollar amounts included in the automated invoice document equals a sworn statement dollar amount included in the automated sworn statement document.

22. The construction payment management system of claim 15 wherein the draw module ensures that an invoice dollar amount included in the automated invoice document equals a lien waiver dollar amount included in the at least one automated lien waiver document.

23. The construction payment management system of claim 15 wherein the draw module customizes at least one of the automated invoice document, the automated sworn statement document, and the at least one automated lien waiver document according to at least one of participant requirements and state legal requirements.

24. The construction payment management system of claim 15 wherein the draw module generates the automated invoice document, ensures that the at least one automated invoice document is approved, subsequently generates the automated sworn statement document, ensures that the automated sworn statement document is approved, and subsequently generates the at least one automated lien waiver document.

25. The construction payment management system of claim 15 and further comprising a database management system stored in the application server and a database server connected to the application server, the database server storing electronic copies of at least one of the legally-binding sworn statement and the legally-binding lien waiver.

26. The construction payment management system of claim 15 wherein the draw module generates a hard copy of at least one of the legally-binding sworn statement and the legally-binding lien waiver.

27. The construction payment management system of claim 15 wherein the application server stores an electronic holding bin, the electronic holding bin receiving and storing a lien waiver document from a participant in a construction project and the draw module generating and transmitting to a payment system an automated instruction to pay the participant.

28. The construction payment management system of claim 27 wherein the electronic holding bin releases the lien waiver document only after the participant receives payment from the payment system.