Document management system, document management method, and program for implementing the method

• US 7,684,069 B2
• Filed: 01/15/2004
• Issued: 03/23/2010
• Est. Priority Date: 01/16/2003
• Status: Expired due to Fees

• Current Assignee: Canon Kabushiki Kaisha (Canon Inc.)
• Original Assignee: Canon Kabushiki Kaisha (Canon Inc.)
• Inventors: Kashiwazaki, Masami
• Primary Examiner(s): Poon; King Y
• Assistant Examiner(s): Zhu; Richard Z
• Application Number:
  US10/758,295
• Publication Number:
  US 20040212826A1
• Time in Patent Office: 2,259 Days
• Field of Search: 707/104.1, 707/206, 707 1- 10, 382/100, 382/182, 382/305, 358/403, 358/404, 358/1.15, 709/206, 715/752
• US Class Current: 358/1.15
• CPC Class Codes: G06F 16/5846 using extracted text
• CPC Class Codes: G06F 16/93 Document management systems
• CPC Class Codes: G06V 30/40 Document-oriented image-based pattern recognition

Abstract

A document management system is provided which makes it possible to easily obtain original electronic document data of a printed material from the printed material. The document management system is arranged such that a host computer, an image information processing apparatus, and a document management server which manages electronic document data are connected to each other on a network. In the image information processing apparatus, a reader section reads image information, a printer section outputs the read image information and print data output from the host computer, a document searching section searches the electronic document data within the document management server for original electronic document data corresponding to electronic document data within the read image information, and a controller notifies a search result.

Claims

1. A document management system comprising:

a host computer;

an image information processing apparatus;

a document management server that manages electronic document data; and

a network that connects said host computer, said image information processing apparatus, and said document management server to each other,

wherein said image information processing apparatus comprises;

an image information reading device that reads image information;

a searching device that searches the electronic document data within said document management server for an original electronic document data file corresponding to the read image information;

a setting device that sets in advance, based on a user operation, whether or not the searched original electronic document data file is to be attached to an electronic mail notification and whether or not the electronic mail notification is automatically executed; and

an operating section that displays a result of a search by said searching device, including a first button for transmitting the result of the search as an electronic mail notification with the searched original electronic document data file and a second button for transmitting the result of the search as an electronic mail notification without the searched original electronic document data file;

a notifying device that transmits the result of the search by said searching device as an electronic mail to an electronic mail address when said setting device sets that the electronic mail notification is automatically executed or when one of the first or second button displayed in said operating section is operated by a user even if said setting device sets that the electronic mail notification is not automatically executed, the result of search including information indicative of a location where the searched original electronic document data is stored,

wherein the searched original electronic document data file is attached to the electronic mail to be transmitted file by said notifying device when said setting device sets that the searched original electronic document data file is to be attached or when the first button is operated by the user, and

wherein no file corresponding to the searched original electronic document data file is attached to the electronic mail to be transmitted by said notifying device when said setting device sets that the searched original electronic document data file is not to be attached or when the second button is operated by the user.

2. A document management system according to claim 1, wherein said searching device comprises a character recognition device.

3. A document management system according to claim 1, wherein said searching device comprises a watermarked information sensing device.

4. A document management system according to claim 1, wherein said notifying device displays the result of search in said operating section.

5. A document management system according to claim 1, wherein in a case where a plurality of original electronic document files corresponding to the read image information are searched out, the result of search includes correspondence information indicative of priorities assigned to the plurality of original electronic document files according to degrees of correspondence.

6. A document management system according to claim 1, wherein said image information processing apparatus further comprises:

a printing device;

a controller operable when the original electronic document data file corresponding to the read image information is present within said document management server, to cause said printing device to print the original electronic document data file.

7. A document management system according to claim 1, wherein said image information processing apparatus further comprises:

a storage device; and

a controller operable when the original electronic document data file corresponding to the electronic document data within the read image information is present within said document management server, to provide control to store data obtained by rendering the original electronic document data in said storage device.

10. An document management system according to claim 1, wherein the user operation is executed via a web browser of an external computer that is connected via the network to the image information processing apparatus.

8. A document management method of operating an image information processing apparatus having an operating section connected via a network to a document management server which manages electronic document data, the method comprising:

an image information reading step of reading image information;

a searching step of searching the electronic document data within the document management server for an original electronic document data file corresponding to the read image information;

a setting step of setting in advance, based on a user operation, whether or not the searched original electronic document data file is to be attached to an electronic mail notification and whether or not the electronic mail notification is automatically executed; and

a displaying step of displaying in the operation section a result of a search from said searching step, the operation section including a first button for transmitting the result of the search as an electronic mail notification with the searched original electronic document data file and a second button for transmitting the result of the search as an electronic mail notification without the searched original electronic document data file;

a notifying step of transmitting the result of the search in said searching step as an electronic mail to an electronic mail address when said setting step sets that the electronic mail notification is automatically executed or when one of the first or second button displayed in said operating section is operated by a user even if said setting step sets that the electronic mail notification is not automatically executed, the result of search including information indicative of a location where the searched original electronic document data is stored,

wherein the searched original electronic document data file is attached to the electronic mail to be transmitted in said notifying step when said setting step sets that the searched original electronic document data file is to be attached or when the first button is operated by the user, and

wherein no file corresponding to the searched original electronic document data file is attached to the electronic mail to be transmitted in said notifying step when said setting step sets that the searched original electronic document data file is not to be attached or when the second button is operated by the user.

9. A computer-readable storage medium storing a computer program for causing a computer to execute a document management method of operating an image information processing apparatus having an operating section connected via a network to a document management server which manages electronic document data, the method comprising:

an image information reading step of reading image information;

a searching step of searching the electronic document data within the document management server for an original electronic document data file corresponding to the read image information;

a setting step of setting in advance, based on a user operation, whether or not the searched original electronic document data file is to be attached to an electronic mail notification and whether or not the electronic mail notification is automatically executed; and

a displaying step of displaying in the operating section a result of a search from said searching step, the operating section including a first button for transmitting the result of the search as an electronic mail notification with the searched original electronic document data file and a second button for transmitting the result of the search as an electronic mail notification without the searched original electronic document data file;

a notifying step of transmitting the result of the search in said searching step as an electronic mail to an electronic mail address when said setting step sets that the electronic mail notification is automatically executed or when one of the first or second button displayed in said operating section is operated by a user even if said setting step sets that the electronic mail notification is not automatically executed, the result of search including information indicative of a location where the searched original electronic document data is stored,

wherein the searched original electronic document data file is attached to the electronic mail to be transmitted in said notifying step when said setting step sets that the searched original electronic document data file is to be attached or when the first button is operated by the user, and

wherein no file corresponding to the searched original electronic document data file is attached to the electronic mail to be transmitted in said notifying step when said setting step sets that the searched original electronic document data file is not to be attached or when the second button is operated by the user.

11. An image information processing apparatus connected via a network to a document management server that manages electronic document data, the image information processing apparatus comprises:

a searching unit that searches the electronic document data within said document management server for an original electronic document data file corresponding to image information read by an reading unit;

a setting unit that sets in advance, based on a user operation, whether or not the searched original electronic document data file is to be attached to an electronic mail notification and whether or not the electronic mail notification is automatically executed;

an operating unit that displays a result of a search by said searching unit, including a first button for transmitting the result of the search as an electronic mail notification with the searched original electronic document data file and a second button for transmitting the result of the search as an electronic mail notification without the searched original electronic document data file;

a transmitting unit that transmits the result of the search by said searching unit as an electronic mail to an electronic mail address when said setting unit sets that the electronic mail notification is automatically executed or when one of the first or second button displayed in said operating unit is operated by a user even if said setting unit sets that the electronic mail notification is not automatically executed, the result of search including information indicative of a location where the searched original electronic document data is stored,

wherein the searched original electronic document data file is attached to the electronic mail to be transmitted by said transmitting unit when said setting unit sets that the searched original electronic document data file is to be attached or when the first button is operated by the user, and

wherein no file corresponding to the searched original electronic document data file is attached to the electronic mail to be transmitted by said transmitting unit when said setting unit sets that the searched original electronic document data file is not to be attached or when the second button is operated by the user.