Back office integration with cash handling devices and point of sale devices

• US 7,900,829 B1
• Filed: 11/25/2008
• Issued: 03/08/2011
• Est. Priority Date: 11/25/2008
• Status: Active Grant

• Current Assignee: Bank of America Corp.
• Original Assignee: Bank of America Corp.
• Inventors: Johnson, Shane Anthony, Folk, Amy Baker, Sanders, William Thomas, Bohen, Daniel Christopher
• Primary Examiner(s): Lee; Seung H
• Application Number:
  US12/277,915
• Time in Patent Office: 833 Days
• Field of Search: 235/380, 235/379, 235/382, 235/383, 235/493, 194/206, 194/213, 194/225, 194/302
• US Class Current: 235/380
• CPC Class Codes: G06Q 30/00 Commerce

Abstract

Methods, systems, and devices provide integrated information for receivables, inventory, and/or transactions from point of sale (POS) devices and cash handling device(s) to accounting systems. Transactions (e.g., debit card, credit card, coin, cash, check, etc.) are allowed at POS devices. The transactions may be communicated to cash handling devices through a communication network or by RFID materials (e.g., coupled to or on tills, receipts, printouts, etc.). Transaction-related materials (e.g., paper currency, coins, checks, receipts, etc.) may be moved from the POS devices to cash handling device(s). Actual counts and expected counts may be determined and may be communicated to accounting systems.

Claims

1. A method comprising:

allowing transactions at a plurality of point of sale devices;

communicating information regarding the transactions from the point of sale devices to at least one cash handling device, the transactions including cash and non-monetary payments;

using the information in order to identify an expected count;

moving transaction-related materials from the point of sale devices to said at least one cash handling device;

counting, by a processor, at least some of said transaction-related materials in order to identify an actual count;

comparing, by the processor, the actual count to the expected count;

communicating the actual count and the expected count to an accounting system; and

networking a plurality of cash handling devices to act together as a combined unit.

2. The method of claim 1 wherein the transactions are selected from the group consisting of:

debit card transactions, credit card transactions, coin transactions, cash transactions, and check transactions.

3. The method of claim 2 wherein the transaction-related materials are selected from the group consisting of paper currency, coins, checks and receipts.

4. The method of claim 3 wherein each said receipt includes a bar code.

5. The method of claim 3 wherein the information is communicated over a communication network from the point of sale devices to said at least one cash handling device.

6. The method of claim 3 wherein each said point of sale device includes a till, the transaction-related materials are stored in the till, and the transaction-related materials are transported in the till during movement of the transaction related materials from the point of sale devices to said at least one cash handling device.

7. The method of claim 6 wherein each said till includes an RFID device that stores the information about the transactions and is read by said at least one cash handling device when the till is moved to the cash handling devices.

8. The method of claim 7 wherein each said till is manually moved from each said point-of-sale device to said at least one cash handling device.

9. The method of claim 8 wherein each said till is a smart cassette and wherein the smart cassette is moved from a first cash handling device to a second cash handling device.

10. The method of claim 9, further comprising:

adjusting inventory levels by moving the smart cassette from the first cash handling device to the second cash handling device.

11. The method of claim 1, further comprising:

preventing inventory from being moved from one of the plurality of cash handling devices to reach a predetermined target level when another of the plurality of cash handling devices is low on funds.

12. The method claim 1, further comprising:

initiating an action at one of the plurality of cash handling devices based on a status of another of the plurality of cash handling devices.

13. A method comprising:

allowing transactions at a plurality of point of sale devices;

communicating information regarding the transactions from the point of sale devices to a personal computer, the transactions including cash and non-monetary payments;

using, by the personal computer, the information in order to identify an expected count;

moving transaction-related materials from the point of sale devices to at least one cash handling device;

counting, by said at least one cash handling device, at least some of said transaction-related materials in order to identify an actual count;

communicating the actual count to the personal computer;

using the personal computer to compare the actual count to the expected count;

communicating the actual count and the expected count to an accounting system; and

networking a plurality of cash handling devices to act together as a combined unit.

14. The method of claim 13 wherein the transactions are selected from the group consisting of:

debit card transactions, credit card transactions, coin transactions, cash transactions, and check transactions.

15. The method of claim 14 wherein the transaction-related materials are selected from the group consisting of paper currency, coins, checks and receipts.

16. The method of claim 15 wherein each said receipt includes a bar code.

17. The method of claim 15 wherein the information is communicated over a communication network from the point of sale devices to said at least one cash handling device.

18. The method of claim 15 wherein each said point of sale device includes a till, the transaction-related materials are stored in the till, and the transaction-related materials are transported in the till during movement of the transaction related materials from the point of sale devices to said at least one cash handling device.

19. The method of claim 18 wherein each said till includes an RFID device that is read by said at least one cash handling device when the till is moved to the cash handling devices.

20. The method of claim 19 wherein each said till is manually moved from each said point-of-sale device to said at least one cash handling device.

21. The method of claim 20 wherein each said till is a smart cassette and wherein the smart cassette is moved from a first cash handling device to a second cash handling device.

22. The method of claim 21, further comprising:

adjusting inventory levels by moving the smart cassette from the first cash handling device to the second cash handling device.

23. A system communicating through at least one communication network, the system comprising:

a plurality of point of sale devices coupled to said at least one communication network, said point of sale devices including removable tills for storing transaction-related materials selected from the group consisting of;

cash, coins, checks, and receipts, said tills having RFID devices for storing information regarding transactions conducted at the point of sale devices; and

at least one cash handling device including;

a processor for executing computer-executable instructions;

memory that stores the computer-executable instructions;

recycling units for storing currency, said recycling units holding different first currency denominations;

user input means;

an input mechanism to receive said tills;

an RFID reader to read said transaction information from said tills;

a scanner to scan the cash, the checks, and the receipts, wherein the checks and the receipts comprise paper media;

a coin recycler having;

a coin input opening for receiving the coins;

a feeding disc to route the coins past a recognition device, said recognition device determining whether said coins are foreign objects;

an exit to discard said foreign objects;

a sort mechanism to store said coins in stackers for dispensation;

a transport to move said coins from said stackers to said exit for dispensation;

a communication interface coupled to said at least one communication network;

wherein the computer-executable instructions;

read the RFID devices in order to obtain the information regarding the transactions conducted at the point of sale devices;

count the coins and the cash provided to the cash handling device;

determine an actual count and an expected count; and

communicate the actual count and the expected count to an accounting system.

24. A system comprising:

at least one communication network;

a plurality of point of sale devices coupled to said at least one communication network;

a personal computer coupled to said at least one communication network, said personal computer receiving transaction information from said point of sale devices and uses the transaction information in order to identify an expected count;

at least one cash handling device including;

a processor for executing computer-executable instructions;

memory that stores the computer-executable instructions;

recycling units for storing currency, said recycling units holding different currency denominations;

user input means;

an input mechanism to receive cash and coins;

a first scanner to scan the cash;

a second scanner to scan payments other than money, wherein the payments comprise paper media;

a coin recycler having;

a coin input opening for receiving the coins;

a feeding disc to route the coins past a recognition device, said recognition device determining whether said coins are foreign objects;

an exit to discard said foreign objects;

a sort mechanism to store said coins in stackers for dispensation;

a transport to move said coins from said stackers to said exit for dispensation;

a communication interface coupled to said at least one communication network;

wherein the computer-executable instructions;

count the coins and the cash provided to the cash handling device to identify an actual count; and

communicate the actual count to the personal computer;

wherein said personal computer compares the actual count to the expected count and communicates the actual count and the expected count to an accounting system.