Method and system for scheduling a meeting for a set of attendees via a special attendee

• US 7,912,745 B2
• Filed: 11/30/2009
• Issued: 03/22/2011
• Est. Priority Date: 05/23/2002
• Status: Expired due to Fees

• Current Assignee: Google LLC (Alphabet Inc.)
• Original Assignee: AOL Inc. (Apollo Global Management, Inc.)
• Inventors: Mansour, Steve
• Primary Examiner(s): PATS, JUSTIN
• Application Number:
  US12/627,902
• Publication Number:
  US 20100169141A1
• Time in Patent Office: 477 Days
• Field of Search: 705/8, 705/9
• US Class Current: 705/7.19
• CPC Class Codes: G06Q 10/06311 Scheduling, planning or task assignment for a person or group
• CPC Class Codes: G06Q 10/063116 Schedule adjustment for a person or group
• CPC Class Codes: G06Q 10/109 Time management, e.g. calendars, reminders, meetings or time accounting
• CPC Class Codes: G06Q 10/1095 Meeting or appointment

Abstract

Methods and systems are provide for providing a group scheduling solution in which a hard-to-schedule attendee takes over responsibility for setting the start time of an event. In accordance with one implementation, an organizer sends a request to the hard-to-schedule person. The request may be maintained in a queue for the hard-to-schedule person. The hard-to-schedule person can then review the request and select a suitable time for the meeting, thereby causing an update to be sent back to the organizer and the other attendees and indicating the appointed time for the meeting. The organizer of the meeting can update the meeting details, etc. The hard-to-schedule person may change the start time or the duration of the meeting. The hard-to-schedule person can also decline the meeting entirely.

Claims

1. A method for scheduling a meeting for a set of attendees, wherein the set of attendees includes a special attendee and at least one additional attendee, the method comprising:

generating a meeting request to be processed by the special attendee, wherein the meeting request designates the special attendee as a recipient of the meeting request and wherein the meeting request does not specify meeting commencement information, the meeting commencement information comprising at least one of a start time and a date, and further wherein the meeting request is acceptable by the special attendee to place a calendar event on a calendaring application;

obtaining a selection by the special attendee of the meeting commencement information responsive to the meeting request;

generating an updated meeting request specifying the selected meeting commencement information, wherein the updated meeting request is generated for transmission to the at least one additional attendee and is acceptable by each of the at least one additional attendee to place a corresponding calendar event on the calendaring application;

making a change, initiated by the special attendee or a proxy of the special attendee, to the selected meeting commencement information, wherein only the special attendee or a proxy of the special attendee can initiate the change, and wherein a meeting organizer responsible for generating the meeting request can neither initiate nor make the change; and

causing transmission to the meeting organizer and the at least one additional attendee of a second updated meeting request comprising the change to the meeting commencement information,

wherein each of the steps is implemented by group scheduling software executed on a computer.

2. The method of claim 1, wherein the meeting request includes a duration of the meeting.

3. The method of claim 1, wherein the meeting request includes an identification of the set of attendees designated to attend the meeting.

4. The method of claim 3, further comprising obtaining from the special attendee a modification to the identification of the set of attendees responsive to the meeting request, wherein generating the updated meeting request comprises generating the updated meeting request for distribution to the at least one additional attendee identified in the modified set of attendees and not the special attendee.

5. The method of claim 1, further comprising causing the meeting request to be displayed to the special attendee in a meeting request queue on the calendaring application on a computer display screen.

6. The method of claim 5, wherein the meeting request is to be displayed in the meeting request queue until the meeting commencement information is selected by the special attendee.

7. The method of claim 5, further comprising causing at least one calendar view to be displayed to the special attendee adjacent to the meeting request queue on the calendaring application on the computer display screen, the at least one calendar view providing a reference to a set of scheduled meetings including at least one of the start time and date of each scheduled meeting.

8. The method of claim 7, wherein the selection of the meeting commencement information comprises moving a graphical display object associated with the meeting request from the meeting request queue to another location on the computer display screen associated with the at least one calendar view to assign the meeting request to at least one of a date and a time.

9. The method of claim 1, wherein the meeting request includes a meeting agenda.

10. The method of claim 9, further comprising obtaining from the special attendee a modification to the meeting agenda responsive to the meeting request, wherein generating the updated meeting request comprises generating the updated meeting request including the modified meeting agenda.

11. The method of claim 1, wherein generating an updated meeting request comprises automatically generating an updated meeting request in response to obtaining selection of the meeting commencement information by the special attendee.

12. The method of claim 1, further comprising causing distribution of the updated meeting request to only the at least one additional attendee and not the special attendee.

13. The method of claim 12, wherein the at least one additional attendee comprises the meeting organizer from which the meeting request originated.

14. The method of claim 12, wherein the at least one additional attendee comprises the meeting organizer from which the meeting request originated and at least one further additional attendee.

15. The method of claim 1, further comprising causing the display of the updated meeting request in at least one schedule view on the calendaring application on a computer display screen for each of the at least one additional attendee automatically upon selection of the meeting commencement information by the special attendee.

16. The method of claim 14, wherein causing distribution of the updated meeting request comprises:

causing display of the updated meeting request in at least one schedule view on the calendaring application on a computer display screen for each of the at least one further additional attendees automatically upon selection of the meeting commencement information by the special attendee.

17. The method of claim 4, wherein the updated meeting request is automatically generated in response to obtaining the modification from the special attendee.

18. The method of claim 1, wherein the special attendee is the only recipient of the meeting request.

19. The method of claim 8, further comprising causing display of the updated meeting request in at least one schedule view on the calendaring application on the computer display screen for each of the at least one additional attendee automatically upon selection of the meeting commencement information by the special attendee.

20. The method of claim 19, wherein causing the display of the updated meeting request occurs automatically in response to movement of the graphical display object associated with the meeting request from the meeting request queue to another location on the single computer display screen associated with the at least one calendar view to assign the meeting request to at least one of a date and a time.

21. The method of claim 11, wherein the meeting request to be processed by the special attendee is generated in response to a request from the meeting organizer and wherein the updated meeting request is automatically generated without further interaction from the meeting organizer.

22. The method of claim 11, wherein the updated meeting request is automatically caused to be distributed to the at least one additional attendee without further interaction from the meeting organizer.

23. A system for use in a messaging environment including a set of attendees, wherein the set of attendees includes a special attendee and at least one additional attendee, the at least one additional attendee including a meeting organizer, the system comprising:

a computer executing group scheduling software, wherein upon execution of the group scheduling software, the computer is operable to;

cause distribution of a meeting request to be processed by the special attendee, wherein the meeting request designates the special attendee as a recipient of the meeting request and wherein the meeting request does not specify meeting commencement information, the meeting commencement information comprising at least one of a start time and a date, and further wherein the meeting request is acceptable by the special attendee to place a calendar event on a calendaring application;

obtain a selection by the special attendee of the meeting commencement information responsive to the meeting request;

cause distribution of an updated meeting request to the at least one additional attendee, wherein the updated meeting request specifies the selected meeting commencement information and is acceptable by each of the at least one additional attendee to place a corresponding calendar event on the calendaring application;

make a change, initiated by the special attendee or a proxy of the special attendee, to the selected meeting commencement information, wherein only the special attendee or a proxy of the special attendee can initiate the change, and wherein a meeting organizer responsible for generating the meeting request can neither initiate nor make the change; and

cause transmission to the meeting organizer and the at least one additional attendee of a second updated meeting request comprising the change to the meeting commencement information.

24. The system of claim 23, wherein the meeting request includes a duration of the meeting.

25. The system of claim 23, wherein the meeting request includes an identification of the set of attendees designated to attend the meeting.

26. The system of claim 25, wherein the computer is further operable to obtain from the special attendee a modification to the identification of the set of attendees responsive to the meeting request and cause the distribution of the updated meeting request to at least one additional attendee identified in the modified set of attendees and not the special attendee.

27. The system of claim 23, wherein the computer is further operable to cause the meeting request to be displayed to the special attendee in a meeting request queue on the calendaring application on a computer display screen.

28. The system of claim 27, wherein the meeting request is to be displayed in the meeting request queue until the meeting commencement information is selected by the special attendee.

29. The system of claim 27, wherein the computer is further operable to cause at least one calendar display to be provided to the special attendee adjacent to the meeting request queue on the calendaring application on the computer display screen, the at least one calendar view providing a reference to at least one of an available start time and an available date associated with the special attendee and the meeting request queue providing a reference to only a set of non-scheduled meeting requests.

30. The system of claim 29, wherein the computer is operable to receive the selection of the meeting commencement information in response to movement of a graphical display object associated with the meeting request from the meeting request queue to another location on the single computer display screen associated with the at least one calendar view that assigns the meeting request to at least one of a date and a time.

31. The system of claim 23, wherein the meeting request includes a meeting agenda.

32. The system of claim 31, wherein the computer is further operable to obtain from the special attendee a modification to the meeting agenda responsive to the meeting request and cause the distribution of the updated meeting request including the modified meeting agenda.

33. The system of claim 23, wherein the computer is further operable to cause distribution of the updated meeting request automatically in response to obtaining selection of the meeting commencement information by the special attendee.

34. The system of claim 26, wherein causing distribution of the updated meeting request comprises automatically causing distribution of the updated meeting in response to obtaining the modification from the special attendee.

35. The system of claim 23, wherein the special attendee is the only recipient of the meeting request.

36. The system of claim 30, wherein causing distribution of the updated meeting request comprises causing display of the updated meeting request in at least one schedule view on the computer display screen for each of the at least one additional attendee automatically upon selection of the meeting commencement information by the special attendee.

37. The system of claim 36, wherein causing the display of the updated meeting request occurs automatically in response to movement of the graphical display object associated with the meeting request from the meeting request queue to another location on the single computer display screen associated with the at least one calendar view to assign the meeting request to at least one of a date and a time.

38. A method for scheduling a meeting for a set of attendees, wherein the set of attendees includes a special attendee and at least one additional attendee, the method comprising:

generating a meeting request from a meeting organizer to be processed only by the special attendee or a proxy of the special attendee, wherein the meeting request includes an identification of the at least one additional attendee and wherein the meeting request does not specify meeting commencement information, the meeting commencement information corresponding to at least one of a start time and a date, and further wherein the meeting request is acceptable by the special attendee to place a calendar event on a calendaring application;

obtaining a selection from the special attendee or the proxy of the special attendee of the meeting commencement information responsive to the meeting request;

in response to obtaining the selection of the meeting commencement information, automatically causing distribution of an updated meeting request only to the at least one additional attendee, wherein the updated meeting request specifies the selected meeting commencement information and wherein the updated meeting request is acceptable by each of the at least one additional attendee to place a corresponding calendar event on the calendaring application;

making a change, initiated by the special attendee or the proxy of the special attendee, to the selected meeting commencement information, wherein only the special attendee or the proxy of the special attendee can initiate the change, and wherein the meeting organizer responsible for generating the meeting request can neither initiate nor make the change; and

causing transmission to the meeting organizer and the at least one additional attendee of a second updated meeting request comprising the change to the selected meeting commencement information,

wherein each of the steps is implemented by group scheduling software executed on a computer.

39. The method of claim 38, wherein the updated meeting request is automatically caused to be distributed without further interaction from the meeting organizer.

40. A method for scheduling a meeting for a set of attendees, wherein the set of attendees includes a special attendee and at least one additional attendee, the method comprising:

generating, by a meeting organizer, an initial meeting request to be placed as a calendar event in a calendar event queue on a calendaring application and to be processed only by the special attendee or a proxy of the special attendee, wherein the initial meeting request does not specify meeting commencement information, the meeting commencement information comprising at least one of a start time and a date;

obtaining a selection by the special attendee of the meeting commencement information responsive to the initial meeting request, wherein the selected meeting commencement information is modifiable only by the special attendee or the proxy of the special attendee and wherein the meeting organizer cannot make the modification;

in response to the obtained selection of meeting commencement information, automatically generating, without further interaction from the meeting organizer, an updated meeting request specifying the selected meeting commencement information, wherein the updated meeting request is generated for transmission to the at least one additional attendee and is acceptable by each of the at least one additional attendee to place a corresponding calendar event on the calendaring application;

making a change, initiated by the special attendee or the proxy of the special attendee, to the selected meeting commencement information, wherein only the special attendee or the proxy of the special attendee can initiate the change, and wherein the meeting organizer responsible for generating the meeting request can neither initiate nor make the change; and

causing transmission to the meeting organizer and the at least one additional attendee of a second updated meeting request comprising the change to the selected meeting commencement information,

wherein each of the steps is implemented by group scheduling software executed on a computer.